Assistant Office Manager/receptionist
3 weeks ago
Overview:
**Responsibilities**:
Scheduling new clients using Therapy Notes system
Matching new clients with appropriate staff therapists
Record Keeping, billing, bookeeping
Supporting our Full Time Office Manager
Outreach Phone Calls
Facility Maintenance
Outreach and networking
Supporting professional staff
- Manage office operations and procedures to ensure organizational effectiveness
- Coordinate and oversee administrative procedures and systems
- Schedule management for meetings, appointments, and events
- Handle vendor management and maintain office supply inventory
- Maintain office files and records in physical and digital formats
- Oversee phone systems and communication within the office
- Utilize QuickBooks for financial record-keeping
**Requirements**:
- Proven experience as an Office Manager or similar role
- Strong organizational and time management skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Mac based programs
- Experience with QuickBooks or similar accounting software
- Excellent communication and interpersonal abilities
- Ability to multitask and prioritize tasks effectively
**Job Type**: Part-time
Pay: $24.00 - $26.00 per hour
Expected hours: 16 per week
**Benefits**:
- Flexible schedule
- Professional development assistance
Schedule:
- 4 hour shift
- Evening shift
- Weekends as needed
**Education**:
- Associate (preferred)
**Experience**:
- Microsoft Office: 1 year (required)
- Medical receptionist: 1 year (preferred)
Ability to Commute:
- Plainview, NY 11803 (required)
Work Location: In person
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