Staff Assistant

2 weeks ago

Chicago, United States City of Chicago Full time

**Job Number**:394235**

**Description**

JOB ANNOUNCEMENT

Staff Assistant (Excluded)

Procurement Services

(Administration)

**Essential Duties**:

- Reviews and analyzes departmental policies and procedures such as recording keeping methods, personnel requirements and performance standards, in order to increase operating efficiency.
- Develops, implements and monitors departmental policies and procedures; coordinates and provides administrative support in departmental operations;
- Develops plans for long-term organizational goals; plans and coordinates management activities to ensure the efficient operation of the executive office;
- Communicates critical matters to appropriate departmental staff;
- Acts a liaison for management at meetings, committees and field assignments as needed;
- Uses a personal computer or related office equipment to prepare reports and correspondence on departmental operations.
- Answer/screen phone calls for senior management.
- Schedules meetings and meetings rooms; confirms attendance; and supports in the preparation and distribution of materials as necessary.
- May assist in department HR-related duties.

**_ NOTE_**_: The list of essential duties is not intended to be inclusive; there may be other duties that are essential to particular positions within the class._

**Location**: 121 N LaSalle, Chiago IL 60602

**Days**: Monday - Friday

**Hours**: 8:30am - 4:30pm

**THIS POSITION IS IN THE CAREER SERVICE**

**Qualifications**

**Minimum Qualifications** - External**

Graduation from an accredited college or university with a Bachelor's degree in Business Administration, Public Administration or a related field, supplemented by one year of administrative experience, or an equivalent combination of training and experience..

**Knowledge, Abilities and Skill.** Ability to maintain confidentiality and handle sensitive information. Good knowledge of management methods and procedures. Good knowledge of departmental rules, regulations and organizational structure. Some knowledge of the use of personal computers.
- Previous work experience supporting senior-level management
- Mastery level proficiency in Microsoft Offices suites
- Excellent verbal and written communication skills, with the ability to compose professional correspondence

**Education & Employment Verification** - **Please be advised that if you are selected to be hired you must provide, upon request, adequate information regarding your educational and employment history as it relates to the qualifications of the position for which you are applying. If you received your degree internationally, all international transcripts/diploma must be accompanied by a Foreign Credential Evaluation. If the City of Chicago cannot verify this information, any offer extended to you will be withdrawn and you will not be hired.

**Selection Requirements**:
**Residency Requirement**: All employees of the City of Chicago must be actual residents of the City as outlined in 2-152-050 of the City of Chicago Municipal Code. Proof of residency will be required.

**ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ANY AND ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.**

**_Please note, all positions with the City of Chicago close promptly at 11:59pm Central Daylight Time (CDT). _**_Applications for this position will be accepted until 11:59p.m. CDT on 04/XX/2024_**_. No exceptions will be made._**

**The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer.**

**City of Chicago**

**Brandon Johnson, Mayor**

**Job Posting**: Apr 18, 2024, 3:46:50 PM | **Closing Date (Period for Applying) - External**: May 8, 2024, 11:59:00 PM

**BU**: 10 | **Salary**: $56,172 **Pay Basis**:Yearly

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