Executive Assistant Business Partner

3 weeks ago

San Francisco, United States Uber Full time

**About The Role**:
The Core Services Engineering team is looking for an experienced Executive Assistant Business Partner II to support executives within Core Services Engineering and provide executive support to the organization's leaders. This role will provide high-level administrative and program support across various technical teams and requires someone who is comfortable operating in complex, fast-paced environments.

**What You'll Do**
- Manage complex calendars using Google Calendar including vetting, prioritizing, and providing recommendations
- Help ensure the leader is properly prepared and on time for all meetings.
- Assist with the scheduling of multiple stakeholder meetings
- Contribute to leadership meetings by taking notes and tracking action items
- Navigate a complex conference room landscape (when back in office)
- Assist with event planning and coordination for team meetings, all-hands meetings, summits, and QBRs
- Make domestic and international travel arrangements and process travel expense reports based on direction from traveler
- Draft detailed travel itineraries and provide remote assistance with logistics and travel arrangements with input from traveler, including visa processing
- Follow up and provide reminders on project deadlines, AIs, and deliverables
- Assist with ensuring the timely review and submission of expenses
- May assist with facility/space planning logistics
- May preview and provide feedback regarding team expense reports, and assist with managing leader's or team's morale budget
- May work on other tasks and projects as assigned

**Basic Qualifications**
- Minimum 6+ years of administrative experience

**Preferred Qualifications**
- Minimum 10+ years of direct executive support experience or applicable administrative experience
- Minimum 6+ years experience supporting a VP-level leader in any sized business or a Director-level leader in a global business
- Demonstrated expertise with extensive Zoom scheduling, troubleshooting, and other video conferencing needs
- Prior finance experience
- Experience supporting multiple leaders and complex teams
- Ability to pivot and respond to rapidly shifting priorities
- Excellent communication skills with ability to build strong relationships with both internal and external stakeholders
- Demonstrated ability to prioritize leaders' calendar with mínimal instruction or supervision
- Ability to proactively identify business needs and opportunities to add value
- Experience working with executive leadership
- Proven track record of structuring calendar cadence to support long term business objectives
- Experience implementing processes and systems to optimize leaders' time
- Experience owning complex projects from start to finish
- Strong organizational skills with a strong attention to detail
- Experience with budget management
- Ability to work with confidential information
Experience working in a complex, matrixed and global environment
- Demonstrates optimism, respects others and works well in a team Bachelor's degree or equivalent practical experience

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