Coordinator, People Support

3 weeks ago

New York, United States Ogilvy Full time

Ogilvy
- New York, New York
- Job Posted Date: 04/15/2024

**About Ogilvy**:
Ogilvy was founded in 1948 by David Ogilvy. David created a culture that deeply respects and cares about its people and clients. Our mission is to inspire people and brands to make an impact and we are committed to attracting, growing, and retaining the best talent in the industry.

**About the Role**:
The People Support team interacts with employees across North America (NA) to answer general HR-related questions, provide support, and guide employees through the employment life cycle, as well as career and life events, always providing a best-in-class employee experience.

**What **You’ll** Do**:
Employee Support
- Monitor and reply to incoming employee inquires through a shared inbox
- Serve as a point of contact for all HR-related inquiries from employees, covering topics such as benefits, payroll, policies, programs, systems, and more
- Clearly communicate company policies and programs to internal audiences
- Seek and propose process improvements to shared inbox system, making recommendations and proposing innovations to improve team functioning
- Respond to employment verifications
- Administer other HR operational tasks, as directed

Onboarding
- Assist in implementing and managing continuous communications and system setups for new hires, spanning from offer acceptance to the completion of the onboarding program
- Ensure equipment is provided upon start date
- Identify opportunities to innovate and improve onboarding processes
- Collect and audit new hire paperwork and ensure HRIS and payroll teams have all applicable documents prior to start date
- Coordinate directly with HRIS and payroll teams to ensure seamless transition from new hire set-up and processing to onboarding
- Prepare new hire resources/communications for day one orientation; conduct orientation sessions
- Ensure new hires have a comprehensive onboarding experience

Offboarding
- Follow termination processes according to voluntary or involuntary designation, always maintaining confidentiality and timeliness
- Prepare exit resources/communications
- Ensure equipment is returned upon departure
- Communicate departures to relevant parties, including HRIS and payroll teams for processing
- Answer questions, anticipate needs and ensure terminating employees have a comprehensive exit experience

Knowledge Management
- Support knowledge management efforts to ensure employees have direct access to resources, policies and guides
- Support upkeep of employee and People team SharePoint sites, providing self-service for general employee questions
- Identify process improvements to enhance team efficiency and effectiveness

Leaves of Absence
- Support employees through benefit-related questions and needs, in partnership with NA Benefits
- Facilitate leaves of absence, coordinating with employees, People Partners and benefit vendors, as applicable

Team Collaboration
- Serve as a part of a core team, supporting each other, including management, with all responsibilities and a variety of tasks
- Assist People team with additional responsibilities or projects, as requested
- Consistently execute deliverables on time, identifying and using resources appropriately and by following policies and communication protocols
- Build and maintain a network of credibility, trust, and confidence with stakeholders
- Allocate time to innovate within one’s role and/or participate in a mentor/mentee relationship to explore and advance career growth
- Engage and express interest in taking on new or challenging tasks

**What **You’ll** Need**:

- At least 2 years of experience in People/HR or a related field
- BS/BA in a related discipline or equivalent combination of education and experience
- Interest in innovative HR practices in a professional services environment
- Effective written and verbal communication skills with strong attention to detail
- Ability to manage multiple tasks and prioritize effectively
- Ability to quickly respond to inquiries with sound judgment
- Proactive cross-functional partnerships to work effectively with peers and partners throughout the whole organization
- Proficient in Microsoft Office tools such as Teams, Word, Excel, and PowerPoint

**This hybrid role requires an in-office commitment of three days per week at our NYC location.**

**How We’ll Support You**:
Ogilvy celebrates its people. Fully. Enthusiastically. Unhesitatingly. We’ll empower you with the tools you’ll need to succeed. We’ll give you the autonomy to seek out new paths and better ways of doing things. We’ll support you with colleagues who are experts in their disciplines, drawn from across the Ogilvy network. And we’ll provide opportunities for you to do work of which you’ll be proud, with people you’ll be proud to call your teammates.
- The base salary range for this position at the time of this posting is indicated below. Individual compensation varies based on job-rel

  • People Operations Coordinator

    1 day ago

    New York, United States Ideon Full time

    The health insurance and benefits industry is undergoing rapid digital transformation. Today, most people choose, enroll, and utilize their benefits not by calling insurance carriers or reviewing paper forms, but by using HR and benefits software. Behind the scenes, Ideon's APIs make this modern benefits experience possible. We're powering an entire industry...

  • People Solutions Coordinator

    4 days ago

    New York, United States Datadog Full time

    Are you eager to explore a career in HR? Datadog is scaling, and we are committed to investing in our people. If you are looking to get a ground floor experience in supporting a high-growth tech company as it scales, this is the place to be. You'll be heavily involved in all things that make it possible for our employees to do great things here contributing...

  • People Operations Coordinator

    Found in: Resume Library US A2 - 2 weeks ago

    New York County, New York, United States Order Full time

    Job Description Role Overview Reporting directly into the People Operations Manager, we are seeking a People Operations Coordinator (Part-Time) based in NYC to join our People Team. The ideal candidate will play a crucial role in supporting various HR and administrative functions, ensuring a seamless and positive experience for both employees and...

  • People and Operations Coordinator

    Found in: Appcast US C2 - 4 days ago

    New York, United States Hive Full time

    Hive is one of the fastest-growing startups in NYC, helping teams at leading companies like Marriott, United, and Google move faster with our AI-powered project management platform.We are looking for a People and Operations Lead to assist our rapidly growing team. You will have the opportunity to help shape our company culture and directly impact the...

  • People and Operations Coordinator

    Found in: Appcast Linkedin GBL C2 - 4 days ago

    New York, United States Hive Full time

    Hive is one of the fastest-growing startups in NYC, helping teams at leading companies like Marriott, United, and Google move faster with our AI-powered project management platform.We are looking for a People and Operations Lead to assist our rapidly growing team. You will have the opportunity to help shape our company culture and directly impact the...

  • People Operations Manager

    5 days ago

    New York, United States MTS Pro Services Full time

    MTS Pro Services is a leading Mac-focused IT managed services company based in NYC. As an Apple Premier partner, we specialize in providing innovative technology solutions to empower success across various industries. With approximately 50 employees, both remote and onsite, we pride ourselves on our commitment to excellence and our vibrant company...

  • Director of People

    2 weeks ago

    New York, United States Equation Staffing Full time

    Job DescriptionJob DescriptionDirector of People As Director of People, you will be helping to lead the growth of our rapidly growing client, establishing best-in-class processes and practices within the human resource function. We are searching for an proven leader to oversee and build out the team, as well as policies, procedures, and programs that fit our...

  • People Operations

    4 days ago

    New York, United States Solomon Page Full time

    Our client, a creative agency, is looking for a versatile and proactive People Operations Contractor to support various HR functions including operations, learning and development (L&D), recruiting, and compliance. This role will play a crucial part in building and optimizing our HR function, requiring adaptability, strategic thinking, and a keen eye for...

  • People Operations

    Found in: Appcast Linkedin GBL C2 - 1 week ago

    New York, United States Solomon Page Full time

    Our client, a creative agency, is looking for a versatile and proactive People Operations Contractor to support various HR functions including operations, learning and development (L&D), recruiting, and compliance. This role will play a crucial part in building and optimizing our HR function, requiring adaptability, strategic thinking, and a keen eye for...

  • People Operations Manager

    5 days ago

    New York, United States MTS Pro Services Full time

    Job DescriptionJob DescriptionMTS Pro Services is a leading Mac-focused IT managed services company based in NYC. As an Apple Premier partner, we specialize in providing innovative technology solutions to empower success across various industries. With approximately 50 employees, both remote and onsite, we pride ourselves on our commitment to excellence and...

  • Director, People

    Found in: beBee jobs US - 5 days ago

    New York, New York, United States Nova Credit Full time

    At Nova Credit, our mission is to power a more fair and inclusive financial system for the world. We are on our way to accomplishing this mission by rewiring the financial industry with better credit infrastructure, analytics and workflows, enabling more people to get access to credit opportunities. Our cross-border credit product, Credit Passport, cash flow...

  • Support Coordinator

    2 weeks ago

    West New York, United States Yanet's Family Full time

    Job DescriptionJob DescriptionThe Support Coordinator will be responsible for recruiting, interviewing and hiring of caregivers, The Support Coordinator oversees our network of caregivers and confirms the Caregiver's availability to start working on jobs. Knowledge of professional Spanish language, spoken, read & written is a must!   Company...

  • Director of People

    1 day ago

    New York, United States Alethea Full time

    About Alethea Please note it is preferred that applicants reside in the Washington D.C. or New York City area Founded in 2019, Alethea is a tech company that detects and mitigates instances of disinformation and social media manipulation to help clients navigate the new digital reality. We protect clients from the threat of disinformation that targets...

  • Head of People and Talent

    1 week ago

    New York, United States Mantra Health Full time

    Job Title : Head of People and Talent Reports To : CEO of Mantra Health, Matt Kennedy Location: Remote - preference East Coast time zone Compensation Package: 160k+ base salary + 15% bonus (based on prior experience and people function leadership background) Job Summary: The Head of People and Talent will lead the People function and is responsible for...

  • Director, People

    Found in: beBee S US - 6 days ago

    New York, United States Nova Credit Full time

    At Nova Credit, our mission is to power a more fair and inclusive financial system for the world. We are on our way to accomplishing this mission by rewiring the financial industry with better credit infrastructure, analytics and workflows, enabling more people to get access to credit opportunities. Our cross-border credit product, Credit Passport®, cash...

  • Director People Data and Analytics

    Found in: beBee jobs US - 4 days ago

    New York, New York, United States Richemont Full time

    Director, People Data and Analytics RICHEMONTRichemont owns a portfolio of leading international 'Maisons' (brands) which are recognized for their distinctive heritage, craftsmanship, and creativity. The Group operates in four business areas: Jewelry Maisons, being Cartier and Van Cleef & Arpels; Specialist Watchmakers, being A. Lange & Söhne, Baume &...

  • SVP, People

    Found in: Jooble US O C2 - 5 days ago

    New York, NY, United States Pelago Full time

    Role overview: We are looking for a Senior Vice President of People to join our executive team at Pelago to spearhead the development of our people and talent organization. You will work closely with executives and leaders across the organization to develop and execute forward-thinking people strategies that align with our overall mission and goals. Your...

  • Director People Data and Analytics

    Found in: beBee S US - 3 weeks ago

    New York, United States Richemont Full time

    Director, People Data and Analytics     RICHEMONT Richemont owns a portfolio of leading international ‘Maisons’ (brands) which are recognized for their distinctive heritage, craftsmanship, and creativity. The Group operates in four business areas: Jewelry Maisons, being Cartier and Van Cleef & Arpels; Specialist Watchmakers, being A. Lange...

  • People & Culture Specialist

    2 weeks ago

    New Market, United States Highlander Research & Education Center Full time

    Job DescriptionJob DescriptionTITLEPeople & Culture SpecialistREPORTS TOPeople & Culture CoordinatorSUPERVISESN/ATEAM/DEPTPeople & PlaceFLSA STATUSExemptPT/FT STATUSFull TimeSCHEDULEMonday - Friday; Occasional evenings and weekend work hours may be required.Job Summary:The People & Culture Specialist is responsible for working with Highlander’s leadership...

  • Director People Business Partner

    2 weeks ago

    New York, United States Fanatics Full time

    Job DescriptionOverview: This role will provide strategic people business partner support to the Fanatics Holdings Tech teams and our emerging and other businesses including Fanatics Events, Loyalty Co., and strategy. The People Director will report to the VP, People for Fanatics Holdings Inc. The person selected for this role will serve as a senior advisor...