Office Administrator
2 weeks ago
**Position Title**: Office Administrator
**Location**: Boston, MA - Downtown Crossing area
**Status**: Part-Time, 3-4 hours/day, Non-Exempt
**Position Purpose**
This position is primarily responsible for providing general administrative support to a small corporate office.
**Responsibilities**
- Perform receptionist duties for the office’s front desk.
- Answer all incoming calls in a friendly and professional manner. Transfer to employees as necessary or take down messages.
- Greet all visitors and vendors who come to the office.
- Update the internal company phone list monthly.
- Receive and sort incoming mail. Distribute accordingly.
- Collect outgoing mail and FedEx packages daily and drop off at designated mailboxes.
- Maintain well stocked levels of office and cleaning supplies. Order items when they begin to run low.
- Responsible for ordering snacks, drinks, coffee supplies, etc. for the office kitchen.
- Restock items in the fridge, supply closet, printers, etc. as needed throughout the day.
- Maintain printer ink/toner levels, paper supply, and refill as needed. Order new ink, toner, and paper before they run out.
- Assist with other projects as assigned.
**Skills and Qualifications**
- Exceptional organizational skills.
- Positive and friendly attitude.
- Strong level of professionalism.
- Ability to multitask and wear many hats.
- Great attention to detail.
- Works well independently.
- Able to work in a team as needed.
- Strong verbal and written communication skills.
- Ability to maintain confidentiality as well as display good judgement.
- Computer savvy with advanced skills in all Microsoft systems, including Outlook, SharePoint, Word, and Excel.
**Education and Experience**
- Associate degree preferred in Business Administration or similar field, or equivalent years of experience.
- Minimum of High School Diploma or GED.
- Previous administrative experience is a plus.
- Previous experience working in a small corporate office is a plus.
**Job Type**: Part-time
Pay: $18.00 - $20.00 per hour
Expected hours: 15 - 20 per week
**Benefits**:
- Flexible schedule
- Paid time off
Schedule:
- 4 hour shift
- Day shift
- Monday to Friday
**Experience**:
- Administrative experience: 1 year (preferred)
Ability to Commute:
- Boston, MA (required)
Work Location: In person
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