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Administrative Secretary
3 months ago
**Agency** : Department of Children and Family Services
**Title**: Administrative Secretary (Spanish-speaking) (Executive Secretary III) - Chicago
**Closing Date/Time**:06/12/2024
**Salary**: Anticipated Starting Salary (Effective 7/1/24) $5,179 monthly step 1b; Full Range $5,179 - $7,341
**Job Type**: Salaried
**County**: Cook
**Number of Vacancies**: 1
**Plan/BU**: RC014
**Responsibilities**:
1. Serves as administrative secretary for the Deputy Director; requests reports from other appropriate management staff to answer inquiries of the Deputy Director
2. Keyboards a variety of complex technical and confidential material relating to Departmental policy formulations and implementation
3. Provides oversight and coordination of contracts for the division
4. Translates and interprets both orally and in writing for Spanish speaking clients regarding services available and the proper completion of forms
5. Receives and screens callers and visitors in the Deputy Director’s office
6. Serves as liaison with the Division of Budget and Finance to answer questions and ensure that issues involving the division’s budget are resolved
7. Activates and deactivates caseworker id’s in the Department’s computer system+
8. Attends and provides input into various staff meetings to remain informed of proposed changes in current policy and unit activity
9. Performs other duties as required or assigned which are reasonably within the scope of those enumerated above
**Minimum Qualifications**:
1. Requires knowledge skill and mental development equivalent to completion of two years' secretarial or business college and three years of secretarial experience OR completion of high school and five years secretarial experience.
2. Requires the ability to keyboard accurately at 55 wpm.
3. Requires ability to speak and write Spanish at a colloquial skill level.
**Conditions of Employment**:
1. Requires ability to pass a background check.
**Work Hours**: Monday - Friday 8:30 AM - 5:00 PM
**Work Location**: 60 E Van Buren, Chicago, Illinois, 60605
**Supervisor**:Jennifer Eblen-Manning
**Agency Contact**:
Michael Bernardy
**Posting Group**: Office & Administrative Support; Social Services
This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).
**APPLICATION INSTRUCTIONS**
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