Accountant Iv

2 weeks ago


Austin, United States Dept of State Health Services Full time

Accountant IV - This position offers a hybrid schedule which consists of telework and in office. Performs complex (journey level) accounting work under limited direction from the Cash Receipts Manager with extensive latitude for the use of initiative and independent judgment. Performs a variety of accounting functions in accounting systems such as Centralized Accounting and Payroll/Personnel System (CAPPS) and Uniform State Accounting System (USAS). Works with information technology staff (CFO-IT) to maintain software. Records and deposits revenue collected by Central Office programs, ensuring money is cleared to the proper funds as required by statutes within three days of receipt. Prepares reconciliations between the agency's internal accounting systems. Analyzes and recommends improvements, or revisions to the accounting system and procedures. Performs detailed research of accounting entries and reports in various accounting systems. Maintains effective working relationships with agency staff and customers. Participates in assisting with the fee manual. Train others. Attends work on a regular and predictable schedule in accordance with agency leave policy and follows state requirements for use of leave. Performs other duties as assigned. Serves in a supporting role to meet the agency's obligations for disaster response and/or recovery of Continuity of Operations Planning (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location. This position works 7:30am to 4pm with 30 minutes for lunch.

**Essential Job Functions**:
(35%) Reconciles outstanding items between different systems to provide accurate account balances and to validate all reports generated from deposits.
- Monitors suspense, default, and NSF account balances.
- Performs detailed research of accounting entries and reports in various systems such as CAPPS, USAS, or similar systems. Monitors Remittance system for outstanding remittance, ZZ900 and reports.
- Records and deposits revenue collected by Central Office Programs.
- Monitor credit card refund process. Assists with the DAFR 8190 report Coordinate and maintain Automatic Clearing House Services Accounts from Comptroller.
- (35%) Process deposit corrections Audit, verify and correct accounting system reports
- Process NSF payments
- Process credit card refunds.
- Address program questions
- (20%) Assist in preparation and production of the fee manual.
- Analyze data, processes reports, and queries to make recommendations for improvement and efficiencies to processes and procedures.
- Provide backup and support in unit as needed
- Train staff as needed
- (10%)
- Works to resolve IT problems.
- Work on projects as assigned
- Represent and actively participate in meetings
- Serves in a supporting role to meet the agency's obligations for disaster response and/or recovery of Continuity of Operations Planning (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.**Knowledge Skills Abilities**:
Knowledge of generally accepted accounting principles and procedures
- Knowledge in using automated accounting systems, such as CAPPS & USAS
- Knowledge of creating, updating, and maintaining current procedure manuals
- Knowledge of Excel Spreadsheets including Macros and Pivot Tables
- Knowledge of CAPPS and USAS
- Skill in reconciliation
- Skill in auditing
- Skill in using Adobe Acrobat, Microsoft Access, Excel, Word & Outlook.
- Ability to exercise good judgment in evaluating situations and making recommendations.
- Ability to communicate in an effective, tactful, and diplomatic manner both verbally and written.
- Ability to work swiftly and accurately under pressure to complete multiple tasks with competing deadlines with mínimal supervision.
- Ability to read and interpret procedures.
- Ability to recognize the type and negotiability of monetary instruments
- Ability to comply with policies regarding cash handling and deposit processes
- Ability to get along with a diverse group of people**Registration or Licensure Requirements**:
N\A

**Initial Selection Criteria**:
Required: Longevity in current or previous positions such as 1 year or more.
- Experience in accounting, auditing, bookkeeping, banking or financial operations.
- Experience in computer software including but not limited to Excel, Access, HHSAS, CAPPS, and USAS.
- Experience auditing the work of others. Experience preparing and reconciling financial reports.

**Additional Information**:
**MOS Code**:
HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.


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