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Accounts Payable Specialist

4 months ago

Torrance, United States Lovisa Full time

Accounts Payable Officer

POSITION DESCRIPTION AND KEY MEASURES

Department - Finance

Location
- Report to - Accounts Payable Team Leader

POSITION PURPOSE AND EXPECTATION:
Supports the Business with accurate and on-time payments to suppliers and provides excellent customer service.

The Accounts Payable Officer will be responsible for:

- Performing Accounts Payable functions for trade and sundry creditors (including overseas suppliers),

ensuring that only authorised invoices are paid.
- These functions include sourcing invoice approval, coding of invoices, managing due dates to ensure no late

payment fees, liaising with suppliers, and managing EFT payment runs.
- Managing Accounts mailbox and corresponding with internal and external stakeholders
- Managing Team Expense Reimbursement
- Reconciliation of supplier accounts as required
- Month end duties include:

- Assistance with bank reconciliations for responsible countries and assisting with other territories

where required
- Reviewing Aged Creditors listing and providing feedback on overdue amounts
- Filing of paperwork, reconciliations and other documents used in an orderly manner to enable efficient

retrieval if required
- Assisting with Audit queries
- Business process improvement
- Providing support and cover for Finance Team, as required

Administration:

- Ensure punctuality and accuracy of all paperwork
- To ensure reports are submitted in a timely manner to meet required deadlines
- Ensure adherence to company policies and procedures at all times and continually keep abreast of changes to these as

they occur
- Ensure holiday requirements do not impact on company needs and adhere to LOVISA company policy

Contribution to the Group:

- Contribute actively to the business strategic direction
- Contributes positively and energetically to group meetings and company events
- Provides an example for others to follow
- Participates in projects to improve the operation of the division/company
- Has a positive can do attitude at all times, whilst listening, challenging and directing
- Coachable in all aspects, flexible and proactive in style

To be successful in this role you will have:

- Bachelor of Commerce/Business or other related discipline (or studying towards)
- 2+ Years Accounts Payable experience working in a high-volume, fast-paced environment
- Excel - Intermediate to Advanced level
- High level of accuracy and attention to detail
- Excellent customer service skills
- Windows and other Microsoft office Products
- Experience in the use of finance systems (Oracle would be advantageous)
- Retail accounting experience desirable

Skills, knowledge and personal qualities required:

- The ability to respond to and prioritise competing and often urgent requests in a calm and efficient manner while also

maintaining high work standards and accuracy
- Proven ability to plan, organise and deliver results on time in a fast past environment
- High attention to detail and strong analytical skills essential
- Proven ability to take initiative, solve problems and be resourceful
- An understanding of accounting principles and best practice finance systems
- Excellent oral and written communication
- A capacity and desire to support peers in the wider team
- Demonstrated understanding of Customer experience and ability to build productive relationships with both internal

and external Customers
- Proven ability to thrive in a busy, hands on environment and maintain a positive, can do attitude
- Observe the Human Resource policies of the Company as varied from time to time
- Demonstrate effective levels of data analysis skills and process improvement

KEY MEASURES AND ACCOUNTABILITIES

Key Performance Indicator Benchmark

Meet Month End deadlines Day 1 of first week of every month

Creditor payments Paid within 30 days or in line with creditor terms

Other duties and special projects within skill and competency level as required.

Core Lovisa Competencies:

- Organisational understanding
- Flexibility
- Teamwork
- Customer service
- Negotiation
- Initiative
- Attention to detail
- Problem solving ability
- Open and honest communication

Dress Code:
In presenting an image that reflects our brands professionalism, the Support Team will present as follows:

- Professional smart casual; business appropriate. Always dress up, don't dress down