Administrative Assistant Ii

3 weeks ago

Winslow, United States State of Arizona Full time

ARIZONA DEPARTMENT OF CORRECTIONS REHABILITATION & REENTRY
- Our mission is to enhance public safety across Arizona through modern, effective correctional practices and meaningful engagements._
- The Arizona Department of Corrections, Rehabilitation and Reentry (ADCRR) is committed to creating a safe, secure, and humane correctional system. With public safety top of mind, ADCRR and its more than 8,000 officers and professional staff are driven by a heart for public service and a commitment to deliver perfect effort each day. ADCRR is redefining itself as an agency whose daily work centers on transparency, accountability, and fairness._

**ADMINISTRATIVE ASSISTANT II**

Job Location:
Address:
Arizona State Prison Complex (ASPC) - Winslow
2100 South Highway 87
Winslow, Arizona 86047

Posting Details:
**Salary**: $36,000.00

Grade: 15

Closing Date: 04/29/2024

Job Summary:
Job Duties:

- Researches and gathers data for the preparation of various reports and special projects
- Prepares a variety of correspondence and responses
- Responds to related questions from the public and staff
- Investigates complaints and resolves problems or refers to the appropriate area
- Reviews/monitors amounts expended from the budget to assure that expenditures do not exceed funds
- Attends meetings and takes minutes
- Organizes and files confidential and administrative files
- Maintains and operates general office equipment
- Drives on State business
- Performs other duties appropriate to the assignment

Knowledge, Skills & Abilities (KSAs):
Knowledge of:

- Administrative management practices
- General procurement rules and procedures
- General office practices and procedures
- Business English, spelling, and grammar usage, and filing systems
- Proper telephone etiquette
- Dealing with staff, inmates, and public
- Personal computers, word processing and spreadsheet software

Skill in:

- Operation of general office equipment
- Data entry
- Report preparation
- Formatting difficult and complex reports
- Writing correspondence
- Training lower-level staff
- Written and verbal communication
- Establishing and maintaining interpersonal relationships

Ability to:

- Plan, analyze, coordinate and prioritize work
- Maintain confidentiality
- Research, collect and organize data
- Multi-task
- Work in a business/professional environment
- Work in a prison environment

Selective Preference(s):

- Two - three (2-3) years of experience in providing administrative support to a manager or administrator
- Prefer working knowledge of computer programs including MS Word, Excel, Outlook, Google Docs, Google Sheets and Gmail

Pre-Employment Requirements:
In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.

Employment is contingent on the selected applicant passing a background investigation and a drug test.

**Benefits**:
We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees:

- Vacation and sick days with 10 paid holidays per year
- Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
- Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
- Exceptional retirement program
- Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
- An incentivized commuter club and public transportation subsidy program

Retirement:
Positions in this classification participate in the Arizona State Retirement System (ASRS).

Enrollment eligibility will become effective after 27 weeks of employment.

Current ADCRR Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above.

Contact Us:
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 255-2430. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.

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