Administrative Secretary 3

ARIZONA DEPARTMENT OF CORRECTIONS, REHABILITATION & REENTRY
- Our mission is to enhance public safety across Arizona through modern, effective correctional practices and meaningful engagements._
- The Arizona Department of Corrections, Rehabilitation and Reentry (ADCRR) is committed to creating a safe, secure, and humane correctional system. With public safety top of mind, ADCRR and its more than 8,000 officers and professional staff are driven by a heart for public service and a commitment to deliver perfect effort each day. ADCRR is redefining itself as an agency whose daily work centers on transparency, accountability, and fairness._

**ADMINISTRATIVE SECRETARY 3**

Job Location:
Address:
Arizona State Prison Complex (ASPC) - Winslow
2100 South Highway 87
Winslow, AZ 86047

Posting Details:
**Salary**: $33,800.00

Grade: 14

Closing Date: 6/11/2024

Job Summary:
The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking a detailed, organized and motivated individual to perform full administrative and secretarial functions of a confidential nature for the Complex Warden. This position is responsible for daily communications, meetings, filing, organizing, updating policies, report writing and coordinating special events at the Arizona State Prison Complex - Winslow.

Job Duties:

- Composes correspondence and uses computer equipment in the completion of job assignments
- Compiles and prepares weekly and monthly reports
- Updates Department policy manual
- Types meeting minutes
- Completes special projects
- Creates, organizes, and maintains confidential and administrative files
- Logs, tracks, copies, and forwards responses for correspondence and documentation
- Responsible for maintaining filing
- Collects and distributes all incoming and outgoing staff/Department mail
- Answers, screens, and refers calls appropriately
- Coordinates special events, meetings, and fundraising events
- Drives on State business
- Performs other duties appropriate to the assignment

Knowledge, Skills & Abilities (KSAs):
Knowledge of:

- Arizona Department of Administration (ADOA) Personnel Rules and ADCRR policies and procedures
- Written and verbal communication
- Grammatical formatting, using concise, specific and correct non-technical language
- Computer usage and various software programs (Microsoft Office and Google Suite)
- Techniques in screening incoming calls, visitors, and telephone calls

Skill in:

- Problem-solving and time management
- Establish and maintain interpersonal relationships
- Tact in dealing with the public and staff both in-person and via telephone
- Handling multiple tasks
- Working within a team
- Self-motivation and working under mínimal supervision

Ability to:

- Provide effective assistance to employees
- Investigate and resolve problems
- Plan, coordinate activities, and establish priorities
- Develop effective operating procedures
- Work effectively under a short deadline
- Maintain confidentiality
- Work in a prison environment

Selective Preference(s):

- Two (2) years of professional office experience and proficiency in Microsoft Office & Google Suite

Pre-Employment Requirements:
In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.
- If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: _Driver’s License Requirements._

**Benefits**:
We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees:

- Vacation and sick days with 10 paid holidays per year
- Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
- Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
- Exceptional retirement program
- Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
- An incentivized commuter club and public transportation subsidy program

Retirement:
Positions in this classification participate in the Arizona State Retirement System (ASRS).
Enrollment eligibility will become effective after 27 weeks of employment.

Current ADCRR Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above.

Contact Us:
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 255-2430. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.