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Executive Assistant Ii

3 months ago

Chicago, United States Cook County Offices Under the President Full time

The Cook County Department of Risk Management is seeking an **Executive Assistant II **to join our team.

**OVERVIEW**

Provides diverse, supportive and complex assistance to Executive Assistant Supervisors. Prepares confidential memoranda and materials for the Executive Assistant Supervisor pertinent to scheduled meetings with the President, County Board Commissioners, Bureau Chiefs, Department Heads and as otherwise directed. May supervise support staff personnel on all aspects of office related business. May oversee employees time and attendance records in connection with payroll processing and other County personnel matters. Assists with the preparation and compilation of various reports, operational issues and employment matters as directed by the Executive Assistant Supervisor, including matters highly confidential in nature. Is exposed to confidential information and executive management levels and requires a high level of professionalism, tact and diplomacy. Coordinates special projects, compiles information and completes complex reports.

**How do I apply?**

Cook County offers great benefits and the chance to participate in a strong tradition of public service. Cook County is home to more than five million residents, roughly 45% of Illinois’ population. Cook County Government provides a range of vital services and programs that enhance the quality of life for residents across the region. These services range from health care to urban planning. Cook County is committed to empowering its employees to bring our constituents the best that public service has to offer.

**SNAPSHOT OF COOK COUNTY**:
Cook County employs over 22,000 employees who work in a variety of skilled jobs and trades.

Health Care - Cook County established the nation’s first blood bank in 1937. Cook County Hospital was the first to have a dedicated unit for trauma services. Today our healthcare system treats more cancer patients than any other provider in the metropolitan area.

Technology - Cook County’s Bureau of Technology provides technology support to Cook County offices and employees, with its wide area network providing service to more than 120 municipalities.

Courts - Cook County oversees one of the nation’s largest unified criminal and civil justice

system and administers the largest single jail site in the country.

Highway - Cook County maintains almost 600 miles of roads and highways.

Land - Cook County assesses the value of more than 1.5 million parcels of taxable land and collects and distributes tax funds as a service for local government taxing bodies.

Safety - Cook County provides vital services to local government, from conducting elections in suburban areas to offering 911 services in unincorporated areas and municipalities.

**LOCATION**:
Located in the Loop District of downtown Chicago, one of the most formidable business districts in the world, the area has an astounding number of cultural foundations, stunning parks such as Millennial Park and Maggie Daley Park, steps away from the Chicago Riverwalk, award-winning restaurants and plenty of shopping

In addition, Chicago is serviced by multiple bus and train lines for public transportation from the suburbs to the city, taxis are plentiful, public parking garages for motorist, and bicycle share rentals and local bike lanes for bicyclist.

**BENEFITS**:
Cook County employees have access to a variety of benefits, including:

- Medical and Pharmacy Plans
- Dental Plans
- Vision Plan
- Flexible Spending Accounts - Health Care and Dependent Care
- Life Insurance - Group Term and Supplemental Life
- Commuter Benefits
- Pre-paid Legal Services
- Retirement Benefits

**KEY RESPONSIBILITIES AND DUTIES**:
Provides highly responsible and confidential administrative work in support of the Executive Assistant Supervisor. In addition, may support or supervise other administrative staff.

Assumes responsibility, in the Executive Assistant Supervisor’s absence, for ensuring requests for action or information, which would normally receive the director’s attention are made known to responsible managers or personnel who can satisfy the request. Monitors resulting activity for purposes of briefing the Executive Assistant Supervisor.

Provides analytical and specialized administrative support to relieve Executive Assistant Supervisor of and/or assist with complex details and advanced administrative duties.

Creates and maintains files, reviews drafts and finished documents for accuracy and grammar, including documents of a sensitive or confidential nature. Prepares materials for presentation.

Assists in coordinating activities between the department and various outside parties including corporations, non-profit organizations, foundations, sub-grant recipients and local and state elected officials. Also assists Executive Assistant Supervisor in meeting preparation.

Assists with the preparation of regular reports by calculating figures, entering information, collati