Executive & Administrative Assistant
7 days ago
PLEASE READ THE JOB DESCRIPTION IN IT'S ENTIRETY. Company Overview: Hydrolec is looking for an experienced Executive and Administrative Assistant. The company is a family owned, industry leading manufacturing business in Jacksonville, FL. Our core values are: Family First—we treat all employees, customers, and vendors as we would our archetypal ideal family. This means we create a supportive and fun environment while we hold each other accountable to be the version of ourselves we would want to be related to. Sky's the limit— we have an unlimited solution seeking attitude to any perceived challenges that come our way. There is always a solution, especially when it comes to supporting team members and delighting customers. All Hands-on Deck— we are all willing to pitch in to accomplish the most urgent and important task at hand, no matter how unrelated it may be to our so-called title. Position Summary: We are looking for a friendly and eager- to- learn Executive and Administrative Assistant. We are in a high growth period, and we are looking to onboard an enthusiastic administrative support person who is excited to play the role of gatekeeper to our executive staff as well as the day-to-day champion for our administrative functions. Key Responsibilities: Coordinate schedules and calendars for executives both internally with other team members and with external customers, vendors, and advisors Manage phone calls, email inbox, and snail mail for key executives Organize and file files both digitally and physically Book travel for executives Suggest process improvement where applicable Prepare meeting agendas, minutes, and follow-ups Collaborate with executives on creating meeting materials (presentations, agendas, etc.) Vendor payment processing, recording, and verification Follow up with vendors to reconcile discrepancies Verify AP ledger is accurate Required Qualifications: A total of 5+ years in an administrative role 2+ years in an executive assistant role and 2+ years of bookkeeping / data entry experience Payment processing experience required Skills and Competencies: Strong in all Microsoft Office Suite (Word, Excel, Powerpoint)--ideally an Excel wizard Strong Organizational Skills—familiarity with the Kon Marie Method is a plus Presentation building skills—Canva or similar preferred Confident in Outlook Vendor management skills Strong written and verbal communication skills; prefers verbal communication when dealing with conflict Attitude and Behavior Traits High attention to detail Has a sense of urgency Is a team player Demonstrates initiative Acts with integrity Preferred Qualification: Can leverage AI but does not rely on it Experience working in an industrial setting Compensation and Benefits: The hourly rate is based on experience. Generous PTO policy Health insurance with HRA option Dental Vision Voluntary Life Supplemental Insurance Maternity/Paternity Leave Monthly Catered Employee Lunch 401K match Employee Fitness Room Reporting Structure: Reports to the President on executive and administrative functions Reports to the Senior Accountant on accounting functions Application Process: Must submit a cover letter expressing why you are interested in this role and the company to recruiting@hydrolec.net. Applicants without this will NOT be considered if no cover letter is sent.
-
Executive & Administrative Assistant
2 weeks ago
Jacksonville, FL, United States Hydrolec Inc. Full timePLEASE READ THE JOB DESCRIPTION IN IT'S ENTIRETY. Scroll down to find an indepth overview of this job, and what is expected of candidates Make an application by clicking on the Apply button. Company Overview: Hydrolec is looking for an experienced Executive and Administrative Assistant. The company is a family owned, industry leading manufacturing business...
-
Executive & Administrative Assistant
2 weeks ago
Jacksonville, FL, United States Hydrolec Inc. Full timePLEASE READ THE JOB DESCRIPTION IN IT'S ENTIRETY. Company Overview: Hydrolec is looking for an experienced Executive and Administrative Assistant. The company is a family owned, industry leading manufacturing business in Jacksonville, FL. Our core values are: Family First—we treat all employees, customers, and vendors as we would our archetypal ideal...
-
Executive Administrative Assistant
2 weeks ago
Jacksonville, FL, United States iMethods Full timeReporting Structure This position will report directly to our Strategic Account Executive. Is this the next step in your career Find out if you are the right candidate by reading through the complete overview below. The Work The Executive Administrative Assistant for the Strategic Account Executive helps to facilitate a smooth and efficient operation of the...
-
Executive Administrative Assistant
7 days ago
Jacksonville, FL, United States iMethods Full timeReporting Structure This position will report directly to our Strategic Account Executive. The Work The Executive Administrative Assistant for the Strategic Account Executive helps to facilitate a smooth and efficient operation of the Client Results team by performing a variety of clerical and administrative tasks. This role requires a highly organized,...
-
Jacksonville, FL, United States Hydrolec Inc. Full timePLEASE READ THE JOB DESCRIPTION IN IT'S ENTIRETY. Company Overview: Hydrolec is looking for an experienced Executive and Administrative Assistant. The company is a family owned, industry leading manufacturing business in Jacksonville, FL. Our core values are: Family Firstwe treat all employees, customers, and vendors as we would our archetypal ideal family....
-
Executive Administrative Assistant
5 days ago
Jacksonville, FL, United States iMethods Full timeReporting Structure This position will report directly to our Strategic Account Executive. The Work The Executive Administrative Assistant for the Strategic Account Executive helps to facilitate a smooth and efficient operation of the Client Results team by performing a variety of clerical and administrative tasks. This role requires a highly organized,...
-
Jacksonville, FL, United States Pink Stork Full timeCompany Description Pink Stork is a leading women’s wellness brand dedicated to supporting women through various stages of their health journey, including fertility, pregnancy, postpartum, and overall well-being. Founded by Amy Suzanne Upchurch, the company focuses on delivering natural, high-quality, and thoughtfully designed products that empower...
-
Senior Executive Assistant
2 weeks ago
Jacksonville, FL, United States iMethods Full timeReporting Structure This position will report directly to our Strategic Account Executive. The Executive Administrative Assistant for the Strategic Account Executive helps to facilitate a smooth and efficient operation of the Client Results team by performing a variety of clerical and administrative tasks. The Executive Administrative Assistant is an...
-
Executive & Administrative Assistant
2 weeks ago
Jacksonville, United States Hydrolec Inc. Full timePLEASE READ THE JOB DESCRIPTION IN IT'S ENTIRETY. Company Overview: Hydrolec is looking for an experienced Executive and Administrative Assistant. The company is a family owned, industry leading manufacturing business in Jacksonville, FL. Our core values are:Family First—we treat all employees, customers, and vendors as we would our archetypal ideal...
-
Executive & Administrative Assistant
2 weeks ago
Jacksonville, United States Hydrolec Inc. Full timePLEASE READ THE JOB DESCRIPTION IN IT'S ENTIRETY. Scroll down to find an indepth overview of this job, and what is expected of candidates Make an application by clicking on the Apply button.Company Overview: Hydrolec is looking for an experienced Executive and Administrative Assistant. The company is a family owned, industry leading manufacturing business in...
