Executive & Administrative Assistant
2 weeks ago
PLEASE READ THE JOB DESCRIPTION IN IT'S ENTIRETY. Company Overview: Hydrolec is looking for an experienced Executive and Administrative Assistant. The company is a family owned, industry leading manufacturing business in Jacksonville, FL. Our core values are:Family First—we treat all employees, customers, and vendors as we would our archetypal ideal family. This means we create a supportive and fun environment while we hold each other accountable to be the version of ourselves we would want to be related to.Sky’s the limit— we have an unlimited solution seeking attitude to any perceived challenges that come our way. There is always a solution, especially when it comes to supporting team members and delighting customers.All Hands-on Deck— we are all willing to pitch in to accomplish the most urgent and important task at hand, no matter how unrelated it may be to our so-called title.Position Summary: We are looking for a friendly and eager- to- learn Executive and Administrative Assistant. We are in a high growth period, and we are looking to onboard an enthusiastic administrative support person who is excited to play the role of gatekeeper to our executive staff as well as the day-to-day champion for our administrative functions.Key Responsibilities: Coordinate schedules and calendars for executives both internally with other team members and with external customers, vendors, and advisorsManage phone calls, email inbox, and snail mail for key executivesOrganize and file files both digitally and physicallyBook travel for executivesSuggest process improvement where applicablePrepare meeting agendas, minutes, and follow-upsCollaborate with executives on creating meeting materials (presentations, agendas, etc.)Vendor payment processing, recording, and verificationFollow up with vendors to reconcile discrepanciesVerify AP ledger is accurateRequired Qualifications: A total of 5+ years in an administrative role2+ years in an executive assistant role and 2+ years of bookkeeping / data entry experiencePayment processing experience requiredSkills and Competencies: Strong in all Microsoft Office Suite (Word, Excel, Powerpoint)--ideally an Excel wizardStrong Organizational Skills—familiarity with the Kon Marie Method is a plusPresentation building skills—Canva or similar preferredConfident in OutlookVendor management skillsStrong written and verbal communication skills; prefers verbal communication when dealing with conflictAttitude and Behavior TraitsHigh attention to detailHas a sense of urgencyIs a team playerDemonstrates initiativeActs with integrityPreferred Qualification: Can leverage AI but does not rely on itExperience working in an industrial settingCompensation and Benefits: The hourly rate is based on experience.Generous PTO policyHealth insurance with HRA optionDentalVisionVoluntary LifeSupplemental InsuranceMaternity/Paternity LeaveMonthly Catered Employee Lunch401K matchEmployee Fitness RoomReporting Structure: Reports to the President on executive and administrative functionsReports to the Senior Accountant on accounting functionsApplication Process: Must submit a cover letter expressing why you are interested in this role and the company to recruiting@hydrolec.net. Applicants without this will NOT be considered if no cover letter is sent.
-
Executive & Administrative Assistant
2 weeks ago
Jacksonville, United States Hydrolec Inc. Full timePLEASE READ THE JOB DESCRIPTION IN IT'S ENTIRETY. Scroll down to find an indepth overview of this job, and what is expected of candidates Make an application by clicking on the Apply button.Company Overview: Hydrolec is looking for an experienced Executive and Administrative Assistant. The company is a family owned, industry leading manufacturing business in...
-
Executive & Administrative Assistant
1 week ago
Jacksonville, United States Hydrolec Inc. Full timePLEASE READ THE JOB DESCRIPTION IN IT'S ENTIRETY. Company Overview: Hydrolec is looking for an experienced Executive and Administrative Assistant. The company is a family owned, industry leading manufacturing business in Jacksonville, FL. Our core values are:Family First—we treat all employees, customers, and vendors as we would our archetypal ideal...
-
Executive Administrative Assistant
2 weeks ago
Jacksonville, United States iMethods Full timeReporting Structure This position will report directly to our Strategic Account Executive.Is this the next step in your career Find out if you are the right candidate by reading through the complete overview below.The Work The Executive Administrative Assistant for the Strategic Account Executive helps to facilitate a smooth and efficient operation of the...
-
Executive Administrative Assistant
2 weeks ago
Jacksonville, United States iMethods Full timeReporting Structure This position will report directly to our Strategic Account Executive.The Work The Executive Administrative Assistant for the Strategic Account Executive helps to facilitate a smooth and efficient operation of the Client Results team by performing a variety of clerical and administrative tasks. This role requires a highly organized,...
-
Executive Administrative Assistant
2 weeks ago
Jacksonville, United States iMethods Full timeReporting Structure This position will report directly to our Strategic Account Executive.The Work The Executive Administrative Assistant for the Strategic Account Executive helps to facilitate a smooth and efficient operation of the Client Results team by performing a variety of clerical and administrative tasks. This role requires a highly organized,...
-
Executive Administrative Assistant
1 week ago
Jacksonville, United States iMethods Full timeReporting Structure This position will report directly to our Strategic Account Executive.The Work The Executive Administrative Assistant for the Strategic Account Executive helps to facilitate a smooth and efficient operation of the Client Results team by performing a variety of clerical and administrative tasks. This role requires a highly organized,...
-
Executive Administrative Assistant
2 weeks ago
Jacksonville, United States iMethods Full timeReporting Structure This position will report directly to our Strategic Account Executive.Want to make an application Make sure your CV is up to date, then read the following job specs carefully before applying.The Work The Executive Administrative Assistant for the Strategic Account Executive helps to facilitate a smooth and efficient operation of the...
-
Executive Administrative Assistant
2 days ago
Jacksonville, FL, United States iMethods Full timeReporting Structure This position will report directly to our Strategic Account Executive. The Work The Executive Administrative Assistant for the Strategic Account Executive helps to facilitate a smooth and efficient operation of the Client Results team by performing a variety of clerical and administrative tasks. This role requires a highly organized,...
-
Executive Administrative Assistant
2 days ago
Jacksonville, FL, United States iMethods Full timeReporting Structure This position will report directly to our Strategic Account Executive. The Work The Executive Administrative Assistant for the Strategic Account Executive helps to facilitate a smooth and efficient operation of the Client Results team by performing a variety of clerical and administrative tasks. This role requires a highly organized,...
-
Executive Administrative Assistant
2 days ago
Jacksonville, FL, United States iMethods Full timeReporting Structure This position will report directly to our Strategic Account Executive. The Work The Executive Administrative Assistant for the Strategic Account Executive helps to facilitate a smooth and efficient operation of the Client Results team by performing a variety of clerical and administrative tasks. This role requires a highly organized,...
