Executive Administrative Assistant Needed Immediately
2 weeks ago
Executive Assistant
A compassionate and dedicated jobseeker is needed for the Executive Assistant position with our company As an Executive Assistant, you will be responsible for supporting our President/CEO and assisting members of Samaritan's Executive Leadership Team with a wide variety of administrative and clerical functions.
What You'll Do
Assist members of Samaritan's CEO and Executive Leadership Team with a wide variety of administrative and clerical functions.
Schedule meetings and conference calls.
Create, edit, distribute, and file minutes, documents, and reports.
Coordinate logistics of attendance at special events/seminars.
Coordinate communication with the Board of Trustees and Board Committee Volunteers.
Schedule and coordinate meetings for Board of Trustees, Board Committees, and Executive Leadership Team.
Prepare agendas and minutes of Executive Leadership, Board, and Committee meetings and other meetings.
Maintain information on 3rd party website for Board and agency corporate documents, records and reports and administer access to site.
Maintain compliance for Board of Trustees and Committee Member confidential information, files, and Bylaws.
Track and maintain agency memberships and renewals including NJ State licensure.
Reconcile monthly credit card bills for administrative expenses.
Manage special projects as needed.
Track Leadership time off.
Maintain and update agency Policy and Procedures Manual.
Coordinate computer and file retention efforts within the Administrative department.
Maintain meeting room calendars and schedule meetings.
Other responsibilities as needed to support the President/CEO and Executive Leadership Team.
What You'll Bring
Formal technical/business training and high school diploma required, college degree preferred.
Minimum of two years as assistant to executives.
Ability to work flexible hours, including occasional evenings as needed.
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
Excellent interpersonal and customer service skills.
Excellent time management skills and the ability to organize and prioritize multiple priorities, projects, meetings, events, and other work.
Attention to detail and problem solving skills.
Excellent written and verbal communication skills.
Strong organizational skills with the ability to multi-task.
Ability to maintain professional and positive demeanor with internal and external customers.
Benefits Include, But Not Limited To
~ Health, Dental, Vision and more.
~ Qualifying employer under Public Service Student Loan Forgiveness.
~ Paid Time Off
~403 (b) plan with a 3% employer match.
~ Annual Merit Increase
Samaritan is the leading not-for-profit, locally based provider of home-based primary care, palliative care, 4-star hospice care, social connections, as well as grief support, education, and advocacy. Proudly serving the South Jersey community since 1980.
Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Samaritan Healthcare & Hospice
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