Executive Administrative Assistant Needed Immediately
2 weeks ago
Executive Assistant
Do you want to work on innovative projects, collaborate with a dynamic and supportive team, and receive investment in your professional development? At DTCC, we are at the forefront of innovation in the financial markets. We're committed to helping our employees grow and succeed. We foster a thriving internal community and are committed to creating a workplace that looks like the world that we serve.
Comprehensive health and life insurance and well-being benefits, based on location
Pension / Retirement benefits
Paid Time Off and Personal/Family Care, and other leaves of absence when needed to support your physical, financial, and emotional well-being.
DTCC offers a flexible/hybrid model of 3 days onsite and 2 days remote (onsite Tuesdays, Wednesdays and a third day unique to each team or employee).
The Executive Assistant (EA) enables the team's achievement of their strategic priorities by providing general administrative and secretarial support, project management, analytics and coordination across business lines to the MD and their team. The EA must be personable, professional, flexible and able to maintain a high degree of confidentiality.
Support Executive by managing day-to-day matters including, but not limited to, preparing and coordinating communications, taking meeting minutes, complex calendar management, meeting logistics for internal and external appointments, travel arrangements, expense reporting, facilitating changes to daily events as necessary, tracking and helping drive completion of key deliverables and following up on outstanding items by acting as a liaison for direct reports.
Proficiency with Word, Excel and PowerPoint to create, edit, format and proofread letters, presentations, surveys, emails, reports and other documents as necessary. Use of Excel for reporting and analytics.
Coordinating global meetings, such as Town Hall meetings involving all stages of planning and execution including logistics (whether in person, via telepresence or conference calls), document and agenda preparation, conference rooms, AV needs, mitigating issues, and partnering with various departments to bring together best-in-class execution of events while collaborating on and contributing to developing overall event experience.
Participate in special projects and other duties as assigned
Aligns risk and control processes into day to day responsibilities to monitor and mitigate risk; Work experience required
Bachelor's or Associate's degree preferred
At least 5 years of experience supporting C-Suite executive(s) and/or senior management in a fast pace, mid-to-large sized legal or other professional services organization.
Strong proficiency with Microsoft Office skills
Ability to work seamlessly in a virtual environment and across globally distributed teams.
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.
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