Executive Administrative Assistant Needed Immediately
2 weeks ago
Executive Assistant to Financial Services team.
Location: Downtown San Francisco
Salary: $95K, plus bonus and great benefits
This is 100% in office Monday to Friday, 9am to 6pm
Financial services team is seeking an Executive Assistant to provide administrative support.
About the Role
You will manage complex calendars, coordinate meetings, and handle all travel, itineraries, and agendas for multiple professionals. You’ll act as the team’s main hub, ensuring communication flows efficiently and priorities are always aligned. This includes preparing correspondence, processing expenses, supporting deal administration, and assisting with presentations and document formatting.
You will support the deal process by maintaining internal databases, coordinating marketing materials, liaising with counsel, and helping plan closing dinners and related events. The role also leads small internal and external event logistics, including timelines, budgets, vendors, and onsite coordination.
Requirements
At least 5 years supporting executives in a fast-paced corporate setting.
Exceptional organizational skills, strong communication, and a proactive, solutions-oriented mindset.
Ability to manage shifting priorities, maintain confidentiality, and operate with a calm, professional presence.
Must be highly tech-savvy with MS Office, Teams/Zoom, and Apple devices. Experience with Concur is a plus.
This is an excellent opportunity for someone who thrives in a high-performance environment and enjoys being a trusted partner to a busy team.
Compensation package up to $90k with paid OT and a strong bonus and benefits
We will consider for employment, qualified applicants with criminal histories in a manner consistent with the requirements
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