Executive Administrative Assistant Needed Immediately
2 weeks ago
Executive Assistant
At MasTec Communications Group we build for the future. As an Executive Assistant, you will develop new skills, work in a safety-minded environment, and join us in expanding technology for a better community. Join the MasTec family and help us provide the highest level of quality service to our customers and communities while maintaining our commitment to safety
Executive & Administrative Support
Provide direct support to senior construction and fiber deployment executives
Manage complex calendars, meetings, travel, and field visit schedules
Serve as a key liaison between executives, internal teams, contractors, municipalities, and vendors
Construction & Fiber Operations Support
Assist with coordination of underground fiber construction projects, timelines, and milestones
Track and organize project documentation including permits, contracts, invoices, SOWs, and change orders
Support communication between field crews, construction managers, engineering, and leadership
Help monitor project status updates, deliverables, and reporting deadlines
Financial & Vendor Coordination
Assist with purchase orders, invoice processing, expense reports, and budget tracking
Coordinate with vendors, subcontractors, and suppliers for documentation and scheduling
Ensure confidentiality of sensitive executive, financial, and project information
General Office & Team Support
Coordinate meetings across departments including construction, engineering, finance, and operations
Support onboarding of new construction or field personnel as needed
Anticipate executive needs and proactively resolve administrative issues
3+ years of experience as an Executive Assistant or Senior Administrative Assistant
Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint)
Prior experience in telecom construction or underground fiber deployment
Experience with project management or document management systems
Ability to interpret basic project schedules, reports, and budgets
Ability to communicate effectively with executives, field teams, and external partners
Ability to support occasional field visits or construction meetings
May require flexibility in hours to support executive and project needs
Financial Security
Employee Stock Purchase Plan (ESPP)
Life insurance
Short-term and Long-term disability
Medical, dental, and vision insurance
Dependent care and medical flexible spending accounts
Employee Assistance Program (EAP)
Paid holidays
Family and medical leave
The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, disability, genetic information, military status, or any other consideration made unlawful by applicable federal, state, or local laws. It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions.
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