Executive Administrative Assistant Needed Immediately
5 days ago
Executive Assistant If your skills, experience, and qualifications match those in this job overview, do not delay your application. We’re looking for an exceptional Executive Assistant to support the President of our architecture firm. This is someone who has supported a CEO or President and is comfortable owning both executive support and office operations. You’ll be the President’s right hand, the face of the office, and the person who ensures everything—from meetings to the front desk to the overall workspace—runs flawlessly. About Us: Identity Architects is a dynamic architectural firm dedicated to creating innovative and sustainable designs that inspire and enrich communities. We believe in fostering a collaborative and supportive work environment where all team members' contributions are valued and respected. Position Overview: As an Executive Assistant at Identity Architects, you will be supporting the firm’s leadership and ensuring the smooth operation of the office. This position provides high-level, strategic administrative support to the President while also overseeing front office and day-to-day office operations. The role serves as a key point of contact for internal and external stakeholders and is responsible for maintaining a professional, organized, and welcoming office environment. Proven ability to manage both executive-level support and office operations simultaneously High degree of professionalism, discretion, and emotional intelligence Proficiency in Microsoft Office and familiarity with design-oriented environments Comfortable in a role that blends strategic executive support with hands-on office management Provide high-level, proactive executive support to the President, including complex calendar management, meeting coordination, travel planning, and expense management Act as a trusted partner and gatekeeper to the President, managing communications, priorities, and confidential information with discretion and professionalism Anticipate executive needs and independently resolve scheduling, operational, and administrative challenges Prepare and edit correspondence, presentations, reports, and briefing materials with exceptional accuracy and attention to detail Serve as a primary liaison between the President and internal teams, clients, consultants, and external partners Oversee front office and office operations, including receptionist coverage and day-to-day office functionality Ensure the office environment is organized, polished, and reflective of a professional, design-focused firm Manage office systems, supplies, vendors, and service providers to support operational efficiency Balance executive-level responsibilities with hands-on office management, adjusting priorities as needed in a fast-paced environment Support additional leadership initiatives, special projects, and administrative needs as required 401k Retirement Plan ~ Birthday Holiday (on top of other approved company holidays) ~ Medical, Dental and Vision Health Insurance ~ The Identity Architects' team is a diverse group of professionals with a wide range of credentials and includes a database of experts we work with daily. At Identity Architects we have a "no doors” policy. In 2003 David and Keenon solidified their successful partnership; engaging process with high quality results. We are creative designers, thinkers, and problem solvers.
-
Houston, TX, United States Sincere Builders Full timeAbout the Role We are a growing construction company seeking a highly organized, technologically advanced Executive Assistant to support our President and Vice President. This is a critical role that requires strong judgment, exceptional prioritization skills, and the ability to operate independently in a fast-paced, project-driven environment. The...
-
Houston, TX, United States Frontline Source Group Full timeExecutive Assistant Join a reputable organization as the Executive Assistant, supporting the CEO and facilitating seamless office operations. This is a full-time, hybrid position located in Houston, TX, offering a rewarding opportunity to assist executive leadership and enhance operational efficiency. Company Profile Values-based consulting firm...
-
Houston, TX, United States Aya Healthcare Full timeExecutive Assistant Townsen Memorial is hiring for a full time Executive Assistant role at our NEW West 77072 location! The Executive Assistant is responsible for providing high-level proactive administrative support to Senior Leadership ensuring the seamless coordination of critical functions across nursing and healthcare operations. This role manages...
-
Houston, TX, United States Townsen Memorial Hospital Full timeTownsen Memorial is hiring for a full time Executive Assistant role at our NEW West, 77072 location! The Executive Assistant is responsible for providing high-level, proactive administrative support to Senior Leadership, ensuring the seamless coordination of critical functions across nursing and healthcare operations. This role manages complex and dynamic...
-
Denton, TX, United States Lago Full timeExecutive Assistant Lago is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive team. You will have the opportunity to work closely with senior leadership, making a significant impact on our operations. Prepare and organize materials for meetings, including agendas and presentations....
-
Lewisville, TX, United States MasTec Full timeExecutive Assistant At MasTec Communications Group we build for the future. As an Executive Assistant, you will develop new skills, work in a safety-minded environment, and join us in expanding technology for a better community. Join the MasTec family and help us provide the highest level of quality service to our customers and communities while...
-
Dallas, TX, United States Scottish Rite for Children Full timeExecutive Assistant We're committed to giving children back their childhood! Executive Assistant Dallas - Hospital Monday-Friday Provide professional support to the administrative staff in partnership with other Administrative Assistants Provide backup administrative and clerical support for other members of the Administration Department as...
-
Irving, TX, United States Builders FirstSource Full timeAdministrative Assistant We are Builders FirstSource, Americas largest supplier of building materials, value-added components and building services to the professional market. Youll feel proud of the work you do here every day to transform the future of home building and help make the dream of home ownership more achievable. At BFS, we believe building a...
-
Irving, TX, United States Royal Lahaina Resort Full timeExecutive Assistant The Executive Assistant provides high-level administrative and strategic support to the Chief Financial Officer (CFO) and Chief People Officer (CPO). The Executive Assistant will act as a trusted partner to senior leadership, anticipating needs, managing executive workflows, and ensuring seamless day-to-day operations. Provide direct,...
-
Cypress, TX, United States Addison Group Full timeWork Schedule: Monday–Friday, 8-5 pm Benefits: This position is eligible for medical, dental, vision, and 401(k). Seeking a highly experienced, detail-oriented Executive Assistant to provide senior-level administrative and organizational support to executive leadership. The ideal candidate is proactive, highly organized, and skilled at managing complex...
