Executive Administrative Assistant Needed Immediately
2 weeks ago
About the Role We are a growing construction company seeking a highly organized, technologically advanced Executive Assistant to support our President and Vice President. This is a critical role that requires strong judgment, exceptional prioritization skills, and the ability to operate independently in a fast-paced, project-driven environment.
The Executive Assistant will serve as an extension of executive leadership—managing priorities, coordinating schedules, handling office operations, and reviewing and summarizing large amounts of information so leadership can focus on building projects and driving results.
Is your CV ready If so, and you are confident this is the role for you, make sure to apply asap.
Manage and synchronize calendars for the President and Vice President, including meetings, job-site visits, and travel.
Summarize key issues and decisions and communicate them clearly—often verbally over the phone while the President is on job sites.
Order office supplies and coordinate office services, including cleaning staff and vendors.
Handle ordering and coordination of office furniture and equipment as needed.
Prepare executive summaries, trackers, and reports using Microsoft Office (Outlook, Excel, Word, PowerPoint) .
Act as a liaison between executive leadership and project managers, superintendents, estimators, and office staff.
Proven experience as an Executive Assistant or similar high-level administrative role.
Advanced proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint) .
Excellent verbal communication skills, especially for phone-based briefings.
Ability to manage shifting priorities in a fast-paced construction or project-based environment.
Familiarity with construction terminology, job-site workflows, and project schedules.
Leadership receives concise, accurate information while on job sites. Office operations and vendors are handled efficiently without executive involvement.
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