Office Administrator
2 weeks ago
Now Hiring: Office Administrator & Marketing Assistant Newbury Street, Back Bay | In-Office | Full-Time (M–F, 9–5)
The Charles Realty is a boutique real estate firm located on Newbury Street in Boston’s Back Bay. For over 40 years, we’ve helped buyers, sellers, and renters navigate Boston’s competitive real estate market with confidence. We’re seeking a highly organized, reliable, and detail-oriented Office Administrator & Marketing Assistant. This is an in-person, full-time role (M-F, 9-5)
Your primary responsibility will be managing the office and supporting the team with administrative tasks, as well as assisting with marketing duties, making this a unique opportunity to flex your creative side as well. Administrative Responsibilities:
Serve as the first point of contact for walk-ins and phone inquiries
Handle incoming/outgoing mail, packages, and local bank deposits
Keep the office tidy and well-stocked (kitchen, supply closet, conference room)
Make copies, scan documents, and assist with MLS input
Track, organize, and reorder office supplies as needed
Maintain a positive, welcoming, and professional office atmosphere
Marketing Support:
Assist with creating and editing property brochures, social media posts, and flyers
Update email templates and send email marketing blasts
Event planning and promotion
Prepare presentations and branded materials
Organize and manage contact databases and mailing lists
Past administrative or front office experience (real estate a plus)
Microsoft Office & Excel
Google Suite
Canva and/or Adobe InDesign & Photoshop
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