Office Receptionist/Administrative Assistant

1 week ago

Newark NJ, United States CM & Associates Construction Management Full time

Looking for an Office Receptionist/Administrative Assistant who has effective communication skills and enjoys working as part of a team. Logical thinker, extremely detail oriented, very organized and can prioritize. Ability to work quickly and thrive in a high-pressure environment with the ability to meet short deadlines.

Job Description and Responsibilities
Answer and transfer all phone calls on a multi-line phone system
Incoming and Outgoing mail distribution, stamps, bill payments, shipping supplies
Order all office and kitchen supplies
Provide administrative support within the accounting department and to other departments as necessary
Manage corporate incoming emails and website.
Accounts Payable for vendor services
Manage Project Closeouts.
Manage database of pricing and quotes for services


Requirements
Previous experience in Construction is a plus.
Positive “can do” attitude.
High attention to detail, organized, self-motivated.
Superior oral and written communication skills
Knowledge of Microsoft Office (Word, Outlook and Excel)
Knowledge of Viewpoint/Vista, Procore and PowerPoint is a plus.

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