Office Administrator
4 weeks ago
Receptionist & Office Administrator Location: Bergen County, NJ Company: Growing, Employee-Friendly Cosmetic Company Salary: $75,000-$80,000 While professional experience and qualifications are key for this role, make sure to check you have the preferable soft skills before applying if required. My client is seeking a highly organized, polished, and personable Receptionist & Office Administrator to support our Saddle Brook office and serve as the face of our organization. This critical role provides comprehensive administrative support to our NA President/Global CFO while ensuring the office operates smoothly, efficiently, and with a welcoming atmosphere. The ideal candidate excels at multitasking, thrives in a fast-paced environment, and brings exceptional communication, organizational, and customer service skills. Key Responsibilities Front Desk & Office Operations Serve as the first point of contact for all visitors, creating a warm, professional, and customer-focused environment. Manage all incoming and outgoing mail, packages, and courier deliveries in accordance with UPS and USPS guidelines. Maintain office supply levels, kitchen supplies, mail distribution, sample room organization, and IT equipment coordination. Lead clerical tasks including answering phones, responding to emails, and managing daily correspondence. Support new hire onboarding by preparing workspaces and coordinating first-day logistics. Executive Support Provide high-level administrative assistance to the NA President/Global CFO, including calendar scheduling, travel arrangements, meeting management, and expense reporting. Coordinate executive meetings: scheduling, room reservations, prepping agendas, and taking meeting minutes as needed. Handle confidential information with professionalism and absolute discretion. Event & Project Coordination Plan and execute office events from concept to completion, overseeing logistics such as catering, décor, transportation, and materials. Partner with the Sales team to manage the Sample Room and maintain organization. Support cross-functional teams and collaborate on ad hoc projects as assigned. Technology & Facilities Support Serve as the primary contact with the IT department for administrative/telecommunication issues, troubleshooting, and equipment requests. Act as a liaison between IT and employees to resolve equipment and conferencing issues. Assist with vendor management and basic budgeting or purchasing needs. Qualifications Core Competencies Exceptional verbal and written communication skills. Strong organizational and time-management abilities; able to juggle multiple priorities. Proactive problem solver with a resourceful, anticipatory mindset. Warm, approachable, emotionally intelligent; remains calm under pressure. Proven ability to handle sensitive and confidential information. Familiarity with daily office management procedures. Technical Skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Experience with calendar management systems and expense reporting tools. General comfort with IT coordination and office technology. Professional Requirements Minimum 2 years of experience in office administration, office management, or executive support. Knowledge of facilities coordination, vendor management, or HR/IT support is a plus. Basic understanding of budgeting and purchasing. Education High school diploma or equivalent required; college degree preferred. xrczosw Ability to work onsite in Saddle Brook, NJ five days per week.
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Teaneck, NJ, United States H&R Block Full timeOperations Admin We care about helping people. Our purpose is to provide help and inspire confidence in our clients and communities everywhere. Our associates feel a sense of belonging in an inclusive place with an amazing history and a sharp focus on our future. Our connected culture is who we are and how we work together to achieve our strategies,...
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Administrative Officers
1 week ago
Voorhees, NJ, United States Cooper University Health Care Full timeAdministrative Assistant Administrative functions include: scheduling meetings, coordinating programs, data management, payroll duties, composing, typing, organizing, maintaining and distributing documents and incoming/outgoing correspondence for directors, handling confidential personnel and financial documents, assists directors with daily operational...
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Analyst - Transformation Office
2 weeks ago
Teaneck, NJ, United States PHIBRO ANIMAL HEALTH CORP Full timeAbout Phibro Animal Health Corporation Remember to check your CV before applying Also, ensure you read through all the requirements related to this role. Phibro Animal Health Corporation is a publicly traded, global organization with a rich history in animal health and nutrition as a manufacturer and marketer of medicated feed additives, vaccines,...
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Dental Office Manager
10 hours ago
Teaneck, United States Nuva Smile Full timeCome join one of the "Top 10 Emerging Groups to Watch", as voted by Group Dentistry Now! We are looking for an Office manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. Ultimately, the...
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Sales/Office Administrative Assistant
3 weeks ago
Woodbury, NJ, United States KNOLL Printing & Packaging Full timeKnoll Packaging is seeking a highly organized Office/Administrative Assistant to join our team. The ideal candidate will provide essential support to ensure smooth daily operations, manage office communications, and handle administrative responsibilities with professionalism and efficiency. The position will include, but will not be limited to, the following...
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Dental Office Manager
5 hours ago
Teaneck, United States Nuva Smile Full timeCome join one of the "Top 10 Emerging Groups to Watch", as voted by Group Dentistry Now! We are looking for an Office manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. Ultimately, the...
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HR & Administrative Operations Specialist
7 hours ago
Teaneck, United States DHD Consulting Full timeAbout the job HR & Administrative Operations SpecialistJob SummaryWe are seeking an HR & Administrative Operations Specialist to join our Administrative Affairs Division. This role will primarily focus on HR operations, general administration, and office management, ensuring smooth daily operations and compliance with company policies.Additionally, this...
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Office Receptionist/Administrative Assistant
9 hours ago
Newark, NJ, United States CM & Associates Construction Management Full timeLooking for an Office Receptionist/Administrative Assistant who has effective communication skills and enjoys working as part of a team. Logical thinker, extremely detail oriented, very organized and can prioritize. Ability to work quickly and thrive in a high-pressure environment with the ability to meet short deadlines. Job Description and...
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Office Receptionist/Administrative Assistant
2 weeks ago
Newark, NJ, United States CM & Associates Construction Management Full timeLooking for an Office Receptionist/Administrative Assistant who has effective communication skills and enjoys working as part of a team. Logical thinker, extremely detail oriented, very organized and can prioritize. Ability to work quickly and thrive in a high-pressure environment with the ability to meet short deadlines. Considering applying for this job Do...
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Teaneck, NJ, United States Fairleigh Dickinson University Full timeGeneral Counsel and Chief Compliance Officer, and Secretary of the Board of Trustees Job Title: General Counsel and Chief Compliance Officer, and Secretary of the Board of Trustees Department: General Counsel-Metro Chief of Staff, Office of the President This position provides a comprehensive benefits package that includes: employee tuition grant,...
