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Senior Gifts and Records Administrator

2 months ago

Philadelphia PA United States University of Pennsylvania Full time
Senior Gifts and Records Administrator

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn's vaccine requirements and the use of Penn Open Pass, visit the Penn COVID-19 Response website for the latest information.

Posted Job Title
Senior Gifts and Records Administrator

Job Profile Title
Gifts/Records Administrator Senior

Job Description Summary
The Senior Gifts and Records Administrator reports directly to the Director of Gifts Accounting, Administration and Records (GAA&R) and ensures GAA&R provides timely, accurate, and courteous service to Development Alumni Relations (DAR) staff and members of the Penn community. This position will provide oversight for the multiple data systems used to update and maintain data integrity in Atlas, DAR's complex alumni and donor database.

Job Description

This position is also responsible for training of internal and external DAR staff members at various levels of responsibility and will coordinate projects and work closely with the schools and centers and is responsible for regular outreach.

Responsibilities:
  • Acts as Data Administrator for the Penn Online Community. This position is responsible for creating setup codes and assisting/troubleshooting PennKey requests for Alumni, Volunteers, and Penn Parents. This responsibility requires significant external client interactions including Alumni and Volunteers.
  • Responsible for iModules tasks such as identity checkpoint, updating names, and memberships. Handles uploading events, worksets, and mass communications.
  • Create and/or modify records in Atlas, the database of record, for Development and Alumni Relations. Includes new record requests needed from bank wires and ACH.
  • This position will handle daily Atlas Help requests.
  • Assisting both DAR staff and alumni accessing and using MyPenn. Provide customer service and help troubleshoot issues for alumni by working closely with various Penn personnel including the Registrar, ISC, Wharton IT, and internal staff. This responsibility requires significant external client interactions including Alumni and Volunteers.
  • Assist in Salesforce project including testing and implementation.
  • Assists with routine daily responsibilities of DAR Records. Assist with special projects as determined necessary through data analysis or quality control reports. Create and/or modify records in Atlas, the database of record, for Development and Alumni Relations.
  • Records functions and data integrity tasks; significant external client interactions including Alumni, Donors, and Volunteers.
  • Work closely with Gifts Accounting & Administration and performs gift processing during peak periods.
  • Creates/review/update policies and procedures.
  • Must be punctual and demonstrate initiative, working collaboratively and accountability. Must provide excellent customer service.
  • This position is required to work during Winter Break, Alumni Weekend, and Homecoming. The work hours are Monday - Friday 9:00 a.m. to 5:00 p.m.

Qualifications:

High school diploma/GED; 5 years' experience in related functions, preferably in development and alumni relations or equivalent combination of education and experience required. Ability to communicate effectively and professionally, both verbally and in writing. Ability to handle confidential information appropriately. Highly organized and detail-oriented with high level of initiative, commitment to follow through, and willingness to assume responsibility. Demonstrated ability to manage and prioritize projects in a timely, effective manner. Ability to handle high volumes of work. Detail-oriented; self-starter. Ability to work effectively as part of a team and encourage others to collaborate. Enthusiasm for providing the highest level of service. Must demonstrate the ability to provide excellent customer service to a diverse group of alumni, development officers and other workers, and other professionals. Must be able to manage multiple daily tasks while working quickly, accurately, and independently. Demonstrated ability with Microsoft Office, Word, Excel, PowerPoint, and relational databases functionality. Ability to staff events as needed.

Please provide a resume and cover letter in order to be considered for this role. Please upload all documents in the Resume/CV section of the application prior to submitting.

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Development and Alumni Relations

Pay Range
$20.00 - $30.67

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits
  • Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  • Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  • Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  • Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family whatever your personal needs may be.
  • Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  • Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  • Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  • University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement and you and your family can enjoy many of these activities for free.
  • Discounts and Special Services: From arts and entertainment to transportation and mortgages . click apply for full job details