Lead Administrator

3 days ago

Lubbock TX United States Texas Tech University Full time

Lubbock

Lead Administrator - Scholarships

39678BR

Rawls College of Business

Position Description

Performs managerial work providing direction and guidance in setting and achieving goals and objectives; developing policies; reviewing guidelines, procedures, rules, and regulations; establishing priorities, standards, and measurement tools for determining progress in meeting goals; coordinating and evaluating program activities; and establishing and monitoring budgets. May plan, assign and supervise the work of others. Works under limited supervision with latitude for the use of initiative and independent judgment.

About the University

Established in 1923, Texas Tech University is a Carnegie R1 (very high research activity) Doctoral/Research-Extensive, Hispanic Serving, and state-assisted institution. Located on a beautiful 1,850-acre campus in Lubbock, a city in West Texas with a growing metropolitan-area population of over 300,000, the university enrolls over 40,000 students with 33,000 undergraduate and 7,000 graduate students. As the primary research institution in the western two-thirds of the state, Texas Tech University is home to 10 colleges, the Schools of Law and Veterinary Medicine, and the Graduate School. The flagship of the Texas Tech University System, Texas Tech is dedicated to student success by preparing learners to be ethical leaders for a diverse and globally competitive workforce. It is committed to enhancing the cultural and economic development of the state, nation, and world.
About Lubbock:Referred to as the "Hub City" because it serves as the educational, cultural, economic, and health care hub of the South Plains region, Lubbock boasts a diverse population and a strong connection to community, history, and land. With a mild climate, highly rated public schools, and a low cost of living, Lubbock is a family-friendly community that is ranked as one of the best places to live in Texas. Lubbock is home to a celebrated and ever-evolving music scene, a vibrant arts community, and is within driving distance of Dallas, Austin, Santa Fe, and other major metropolitan cities. Lubbock's Convention & Visitors Bureau provides a comprehensive overview of the Lubbock community and its resources, programs, events, and histories.

About the Department and/or College

The Jerry S. Rawls College of Business Administration is AACSB accredited and houses the School of Accounting that holds separate AACSB accreditation. The college offers the BBA degree with majors in accounting, energy commerce, finance, information technology, management, marketing, and supply chain management. Several formats of the MBA program are offered in fulltime, weekend, and online modalities in Lubbock, the Dallas/Fort Worth area, Houston, and San Antonio. The College offers MS degrees in accounting, data science, finance, and marketing research and analytics. A Ph.D. in business administration is offered with tracks in accounting, finance, management, management information systems, and marketing. With a faculty of over 140 and a staff that exceeds 80, the college enrolls over 5,000 undergraduate and 800 graduate students.

Major/Essential Functions

  • Adheres to institutional and departmental safety policies and procedures. Participates in safety training and ongoing training/professional development as appropriate.
  • Oversees the scholarship awarding process for the college, including first time entering transfer and currently enrolled students from application submission to awarding process.
  • Coordinates correspondence with the college Deans, the Area Coordinators, Development staff, Institutional Advancement, scholarship committees, the Senior Director of Finance & Accounting, the Texas Tech Office of Student Financial Aid, Texas Tech Scholarship Office, and scholarship recipients.
  • Maintains scholarship records using the Scholarship Tracking System (STS), Banner, Microsoft Excel, Cognos, Raiderlink, and other programs as needed.
  • Provides regular reporting on scholarships awarded and other analysis on endowments as needed.
  • Provides available scholarship budget for upcoming academic year on a spreadsheet along with the updated Form A and Form B to each area in a timely manner so each area is able to make their awards for the upcoming academic year.
  • Develops strategies for awarding, tracking, and managing scholarships.
  • Oversees the scholarship recipient "thank you letter" process.
  • Works closely with the Senior Director of Finance & Accounting, Academic Dean, and academic areas of the Rawls College to accomplish all tasks related to scholarships and awards.

Required Qualifications

Bachelor's degree in area of expertise or closely related area required. Five (5) years of experience in planning, developing, or implementing programs or research grants. Additional education may substitute for required experience on a year-for-year basis.

Preferred Qualifications

  • A general knowledge of administrative policies and procedures as well as computer systems and Microsoft Office programs (a high level of skill using MS Excel is necessary). Person must be proficient at organizing, planning, and prioritizing work to meet deadlines; be an effective communicator; have critical thinking skills; have a high attention to detail; be able to maintain confidential up-to-date records; and be able to multi-task.
  • A thorough knowledge of the operating policies and procedures that apply to faculty, staff and student issues. Knowledge and training in Banner and the Scholarship Tracking System (STS) and Cognos. MOS Certification in Excel.

Safety Information

Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.

Does this position work in a research laboratory?

No

Required Attachments

Cover Letter, Professional/Personal References, Resume / CV

Job Type

Full Time

Pay Basis

Monthly

Minimum Hire Rate

4000

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan by visiting www.depts.ttu.edu/hr/payplan.

Travel Required

None

Shift

Day

Grant Funded?

No

Job Group

Mid-level Other Admn

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.

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