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Associate Director
2 months ago
Open Until Filled: Yes
Position Number:
Position Title: Associate Director
Department this Position Reports to: University Advancement
Hiring Range Minimum: $76,300
Hiring Range Maximum: $91,000
Union Type: Not a Union Position
SEIU Level: Not an SEIU Position
FLSA Status: Exempt
Employment Category: Regular Full Time
Scheduled Months per Year: 12
Scheduled Hours per Week: 40
Schedule: Monday through Friday, 8:00 AM - 5:00 PM. This position offers a hybrid work arrangement. This position requires working several days on-site in Hanover, NH.
Location of Position: Hanover, NH 03755
Blunt Alumni Center
Remote Work Eligibility?: Hybrid
Is this a term position?: No
If yes, length of term in months.: NA
Is this a grant funded position?: No
Position Purpose: Leads and executes mission-critical systems and logistics for Office of the Senior Vice President for Advancement. Manages Advancement priorities for the president, provost, and trustees by driving requests for time, nominations, and meeting content and preparation, while also serving as point person for senior leadership and Board Chair for such requests. Plans and oversees all logistics for the President's Leadership Council (PLC) meetings up to three times a year: on and off-campus and/or virtually. Critical to success will be working effectively with others in high-pressure situations, exercising good judgment, while handling multiple tasks within tight timeframes to execute donor and volunteer engagement strategies.
Required Qualifications - Education and Yrs Exp: Bachelors or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities:
- 6-8 years of progressively responsible experience in a complex organization with a proven
- Intelligence, professionalism, and diplomacy that enable one to work with and to gain the respect of senior officers, Advancement colleagues and volunteers, faculty, and high-level donors
- Excellent interpersonal skills
- Proven collaborative approach and gracious acceptance of feedback
- Excellent verbal and written communication skills and ability to work across the organization and interact/influence/negotiate effectively
- Strong attention to detail and able to function independently with minimal oversight
- Problem-solving orientation
- Solid research, analytical and technical skills as well as a sense of curiosity
- Ability to set priorities and manage multiple projects in a fast-paced environment
- High ethical standards
- Strong project management skills
- Sensitive to the needs, attitudes, and situations of donors and volunteers record of successful project management
- Excellent cross-functional management and negotiation skills as evidence by professional references
- Experience with development and alumni administrative systems or other higher education applications
Preferred Qualifications:
- Ability to set priorities and manage multiple projects; demonstrated experience working in a fast-paced environment
- Exceptional organizational capabilities and demonstrated ability to meet numerous and competing deadlines
- Demonstrated success working in a large, complex environment where collaboration with multiple stakeholders is essential
- Highly discreet with demonstrated good judgement
- Strategic thinker; proactive; able to anticipate
- Strong work ethic and creative energy
- An understanding of higher education and philanthropy
Department Contact for Recruitment Inquiries: Cindy Hodgdon Welch
Department Contact Phone Number:
Department Contact for Cover Letter and Title: Cindy Hodgdon Welch, Associate Director of Advancement Business Operations
Department Contact's Phone Number:
Equal Opportunity Employer: Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.
Background Check: Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?: Preferred, but not required
Special Instructions to Applicants: Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy.
Additional Instructions: Please note this position is not visa sponsorship eligible.
Selected applicants may be asked to complete an assessment for skills identified as critical in the success of this role. This would include a proficiency test for the skills and/or software listed in the required qualifications.
Quick Link:
Description: Manages complex coordination and planning process for Advancement requests for the President, Provost, and trustees' time including multi-day, multi-city trips requiring ability to influence senior colleagues in Advancement and president's office to yield strategic outcomes. Advises on presidential briefing documents produced by colleagues across Advancement division, reviews and rewrites to meet the needs of the president and most accurately reflect the donor strategy - based on deep knowledge of both; prioritizes requests for events and individual meetings for review and approval by President, Provost and Senior Vice President (SVP); negotiates with president's and provost's offices and frontline staff to reach strategic resolution in the event of changes to president's and provost's calendar that impact Advancement endeavors. Drives deadlines so that President and Provost receive appropriate and timely briefings and supporting materials that meet the highest standards of quality, and that timely and effective follow-up activities and communications take place. Ensures best practices for efficiency and professionalism with leadership team resources; advises Advancement constituents on appropriate tone, type, and quality of written requests; serves as a liaison and buffer between Advancement and the President's Office, and proactively recognizes problems and recommends solutions in a timely and direct manner. Represents needs of the president's office to Advancement staff. Ensures a culture where effective teamwork, collaboration and innovation are expected, recognized, and rewarded. Leads by example with regard to appropriate risk-taking, cross-organizational cooperation, and clear standards of conduct. Remains up to date on the research for prospects and their philanthropy to Dartmouth to support senior leadership travel strategy.
Percentage Of Time: 50
Description: Manages the membership, nomination records, and event planning and logistics for at least two large-scale President's Leadership Council (PLC) events per year in partnership with Events staff. Contributes to strategies for recruitment and identification of new members in partnership with SVP and Chief of Staff. Develops invitation concept in partnership with Marketing and Engagement team; manages feedback and insight required from senior leadership; oversees staff managing RSVP's and empowers and holds primary staff accountable for outreach to PLC members; develops schedules for individual meetings with senior leadership that occur in conjunction with formal meetings. Participates in development of formal meeting content and develops or collaborates with the communications team to develop ad hoc materials for advance mailings, on-site distribution, and post-meeting needs.
Percentage Of Time: 35
Description: Maintains frequent direct contact with major donors on behalf of President, Provost, and SVP. Works closely with Chair of PLC on date, location, and substance of events as well as management of membership. Engages with Chair of Board and other Trustees to schedule and prepare them for speaking and other roles on behalf of Advancement.
Percentage Of Time: 15
: Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
: Performs other duties as assigned
