Office Coordinator

1 month ago

Sheridan IL United States Wexford Health Sources Full time

POSITION: Office Coordinator
SCHEDULE: Full-Time 8a-4p Weekends Off
FACILITY: Sheridan Correctional Center
LOCATION: Sheridan , IL

A Job Should be MORE than just a paycheck.

Wexford Health Sources, Inc. is one of the nation's largest correctional health care providers. Over the past 30 years, our team of dedicated clinical professionals has helped literally millions of justice-involved patients receive life-changing medical and mental health services.

The majority of our patients come from marginalized or impoverished backgrounds. In many cases, our doctors, nurses, and behavioral health professionals represent the patient's first experience with quality, compassionate health care.

We heal and rehabilitate thousands of incarcerated patients every day.

When you join Wexford Health, you do more than just further your career.

You also become part of a team-a family-whose mission is to care for patients that cannot care for themselves.

You change lives.

You make a difference.

If you are looking for a position that empowers you to do MORE ... then look at Wexford Health.

BENEFITS

Wexford Health offers a competitive benefits package including:
  • Performance check-ins with annual merit increase
  • Generous paid-time off program that combines vacation and sick leave
  • Paid holidays
  • Comprehensive health insurance through BlueCross BlueShield
  • Dental and Vision insurance
  • 401(k) retirement saving plan
  • Company-paid short-term disability
  • Healthcare and dependent care spending account
  • Continuing education options


POSITION SUMMARY
Under the direct supervision of Site Manager, assists the Manager in the day to day administration of the medical unit through compiling, drafting, preparing, researching, organizing, tracking and monitoring of goals and operations of the health care unit. Supervises clerical staff; provides general secretarial and receptionist services as assigned.

DUTIES/RESPONSIBILITIES
  • Organizes, maintains and ensures confidentiality of employee personnel files. Ensures personnel paperwork is complete. Completes and ensures processing of all employee new hires.
  • Coordinates the office activities of administrative staff. Schedules training of staff members. Supervises staff for scheduling and furloughs.
  • Monitors performance of subordinates as well as takes an active role in staff morale and retention.
  • Prepares and inputs data into KRONOS timekeeping and scheduling systems as directed by Site Manager.
  • Develops and maintains system for tracking employee absenteeism, unauthorized late arrivals and early departures and refers to the Site Manager infractions of the Illinois Absenteeism and Tardiness Policy.
  • Monitors and reports to the Site Manager instances of early or late punching of time clock that result in unauthorized overtime.
  • As directed by the Site Manager, prepares, drafts and tracks various aspects of the employee discipline process.
  • Develops and maintains process to ensure the timely completion of clinical staff peer reviews, referring to the Site Manager those which could potentially exceed the timeframes established.
  • Assists the Site Manager with the completion of the Wexford Health Sources clinical score card.
  • Assists the Site Manager as requested with the completion of the Morning Report, weekly, monthly and quarterly reports, dental prosthetic tracking log, and reporting of the aforementioned data in the CQI meetings and other reporting as assigned.
  • Be familiar with the WHS/AFSCME or IBEW Collective Bargaining Agreement to ensure unit is operating consistent with the language as interpreted by WHS administration.
  • Organizes, researches and monitors time frames of employee grievances.
  • Assists with the development of staff schedules, monitoring of Schedule E hours, and tracking of hours worked by entire staff, including overtime hours.
  • Coordinates and/or conducts staff interviews. Conducts orientation of new personnel as assigned.
  • Assists with proactive tracking of licensures and certifications (including CPR certifications) of employees, and helps maintain compliance with the expiring license report to ensure active licenses and certifications are obtained prior to current licenses/certifications expiring.
  • Assists with the coverage of various position classifications, to ensure contract compliance.
  • Organizes and executes staff retention and morale activities as directed by the Site Manager.
  • Develops, organizes and maintains filing system for all material. Develops and updates departmental policies and procedures as assigned.
  • Tracks, monitors unit policies and processes, as carried out by employees, to assist in employee accountability.
  • Assists in unit auditing as requested or directed.
  • Assists with or participates in unit CQI activities as directed. Prepares meeting minutes.
  • Tracks, monitors offender lawsuits and employee worker compensation incidents.
  • Assists with the ordering, maintenance and distribution of medical and office supplies as well as monitoring commodity levels and budgets.
  • Maintains the confidentiality of all correspondence and files.
  • Acts as second in command in the absence of the Site Manager.
  • Approaches change in a positive manner.
  • Makes suggestions for improving work conditions to the appropriate supervisor.
  • Assists Site Manager and HCUA to ensure contractual obligations are met. Coordinates and performs special projects as assigned by Site Manager and HCUA.


JOB REQUIREMENTS
The following requirements list the minimum to qualify. An equivalent combination of education and experience may be accepted.

LICENSING: N/A

CERTIFICATION:
  • Current CPR certification -Accepted:
    • American Red Cross
    • American Heart Association
    • American Safety and Health Institute

EDUCATION:
  • High school graduate or equivalent.
  • Associate or Bachelor degree preferred

PREFERRED EXPERIENCE:
  • Two years secretarial experience
  • Prior management and/or corrections experience preferred. Must be organized, detailed oriented and possess effective communication skills.


EOE/M/F/D/V

  • Office Coordinator

    4 weeks ago

    Sheridan, IL, United States Wexford Health Sources Full time

    POSITION: Office Coordinator SCHEDULE: Full-Time 8a-4p Weekends Off FACILITY: Sheridan Correctional Center LOCATION: Sheridan , IL A Job Should be MORE than just a paycheck.Wexford Health Sources, Inc. is one of the nation's largest correctional health care providers. Over the past 30 years, our team of dedicated clinical professionals has helped...

  • Office Coordinator

    4 weeks ago

    Sheridan, Illinois, United States Wexford Health Sources Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at Wexford Health Sources. The successful candidate will provide administrative support to the medical unit, ensuring the smooth operation of our healthcare services.Key ResponsibilitiesOrganize and maintain employee personnel files, ensuring confidentiality...

  • Office Coordinator

    4 weeks ago

    Sheridan, United States Wexford Health Sources Full time

    POSITION: Office Coordinator SCHEDULE: Full-Time 8a-4p Weekends Off FACILITY: Sheridan Correctional Center LOCATION: Sheridan , IL A Job Should be MORE than just a paycheck.Wexford Health Sources, Inc. is one of the nation's largest correctional health care providers. Over the past 30 years, our team of dedicated clinical professionals has helped...

  • Office Coordinator Assistant

    4 weeks ago

    Sheridan, Illinois, United States Wexford Health Sources Full time

    Job Summary:As an Office Coordinator at Wexford Health Sources, you will play a vital role in the day-to-day administration of the medical unit. Under the direct supervision of the Site Manager, you will assist in compiling, drafting, and preparing reports, as well as researching and organizing goals and operations of the healthcare unit. You will also...

  • Office Coordinator

    2 weeks ago

    Sheridan, IN, United States ResCare Community Living Full time

    Our Company ResCare Community Living Overview Are you the super-star multitasker type, strong in administration skills? Our Administrative and Clerical positions support the business from multiple locations and via various functions across the nation. Read below for information on this opportunity and apply today! Responsibilities The Office...

  • Administrative Office Coordinator

    1 month ago

    Naperville, IL, United States Sevita Full time

    Mentor Community Services, a part of the Sevita family, provides community-based services for individuals with intellectual and developmental disabilities. Here we believe every person has the right to live well, and everyone deserves to have a fulfilling career. You’ll join a mission-driven team and create relationships that motivate us all every day....

  • Office Coordinator

    2 weeks ago

    Milwaukee, WI, United States Rishi Tea & Botanicals Full time

    SummaryThe Office Coordinator is responsible for welcoming visitors, assisting accounting with data entry, and coordinating our office services while providing exemplary and courteous customer service. This role ensures the proper flow of office procedures and supports the office and its employees by carrying out various office duties. The Office Coordinator...

  • Order Administration Coordinator II

    2 weeks ago

    , OH, United States Modern Office Methods Full time

    Job Title: Order Processing Coordinator IIJob Summary:As an Order Processing Coordinator II at Modern Office Methods, you will be responsible for administrative duties determined by or in conjunction with management, relieving officials of clerical work and administrative tasks. You will work closely with the sales and operations teams to improve the overall...

  • Office Coordinator

    3 weeks ago

    Ottawa, IL, LaSalle County, IL; Illinois, United States Express Employment Professionals Defunct Full time

    Express Employment Professionals is partnering with a company in the Ottawa, IL and LaSalle, IL area to join their team. Manage office budgeting and financial processes Coordinate and manage office schedules efficiently Handle payroll tasks accurately and in a timely manner Develop and implement training programs for office staff Supervise front desk...

  • Information Technology Office Coordinator

    3 weeks ago

    Chicago, IL, United States Roseland Community Hospital Full time

    Job description Overview We are seeking an experienced Information Technology Manager to oversee our IT department and ensure the smooth operation of all technical systems within our organization. Responsibilities: The Office Coordinator role within the Information Technology department will consist of:Maintain accurate administrative files, spreadsheets and...

  • Office Coordinator

    4 weeks ago

    , FL, United States Absolute Storage Full time

    Job Title: Office CoordinatorWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at Absolute Storage. The successful candidate will provide administrative support to our Chief Operating Officer and other executive leadership staff, ensuring seamless day-to-day operations.Key Responsibilities:Provide high-level...

  • Office Coordinator

    4 weeks ago

    , NH, United States Red Bull North America Full time

    The Office Administrator plays a vital role in ensuring the smooth operation of our office. As a liaison between our local Region and Red Bull Distribution Company's Finance and Human Resources Service Center, you will provide general office support with a variety of clerical activities and related tasks. This includes working closely with our teams to...

  • Office Coordinator

    2 weeks ago

    Avalon, CA, United States Catalina Island Conservancy Full time

    POSITION SUMMARY:The Office Coordinator is responsible for the successful operations of the CIC House, Catalina Island Conservancy’s office in Avalon, CA, including: receiving and escorting visitors; ensuring maintenance of all common office spaces, equipment, and supplies; overseeing incoming and outgoing mail and packages; coordinating relationships with...

  • Office Coordinator

    1 week ago

    Avalon, CA, United States Catalina Island Conservancy Full time

    POSITION SUMMARY:The Office Coordinator is responsible for the successful operations of the CIC House, Catalina Island Conservancy’s office in Avalon, CA, including: receiving and escorting visitors; ensuring maintenance of all common office spaces, equipment, and supplies; overseeing incoming and outgoing mail and packages; coordinating relationships with...

  • Assistant Office Manager

    1 month ago

    Sheridan, Wyoming, United States Summit Oral Surgery Full time

    Job OverviewAt Summit Oral Surgery, we are seeking a highly skilled and organized Assistant Office Manager to join our team.The successful candidate will be responsible for ensuring the smooth operation of our office, providing exceptional patient care, and supporting our senior management team.Key ResponsibilitiesPartner with senior management to deliver...

  • Office Coordinator

    2 weeks ago

    Boston, MA, United States Manning Personnel Group, Inc. Full time

    Our client, a Life Science company, in Boston is looking for an Office Coordinator to join their team. This role will be responsible for identifying client needs and expectations, both internal and external, as well as assisting with special projects, quality control, operating controls, procedures and other projects to position the company for growth. The...

  • Office Coordinator

    1 week ago

    Fayetteville, NC, United States SQUAN Full time

    Overview: Company: SQUAN Pay Rate: $20-$25 Per Hour TITLE: Office Coordinator DEPARTMENT (S): Operations DIRECT REPORTS: N/A REPORTS TO: Construction or Office Manager U.S Citizenship Required. POSITION SUMMARY The Office Coordinator's primary focus is providing administrative support to the Construction and/or Office Manager and overall project team....

  • Office Coordinator

    3 days ago

    Lafayette, IN, United States Midwest Remediation Inc Full time

    We're looking for a full-time Office Coordinator who has a passion for people operations, a background in office administration and a reputation for supporting the company's organizational growth. This role requires working on-site in our Indianapolis office. If the below sounds like you and the kind of job you're into, we want to hear all about it!Job...

  • Assistant Office Manager

    1 month ago

    Sheridan, Wyoming, United States Summit Oral Surgery Full time

    Job SummaryWe are seeking a highly skilled and experienced Office Manager to join our team at Summit Oral Surgery.The successful candidate will be responsible for providing administrative support to our senior management team, ensuring the smooth operation of our office, and maintaining high standards of patient care.Key ResponsibilitiesPartner with senior...

  • Office Coordinator

    1 week ago

    Fayetteville, NC, United States SQUAN Full time

    Overview: TITLE: Office Coordinator DEPARTMENT (S): Operations DIRECT REPORTS: N/A REPORTS TO: Construction or Office Manager POSITION SUMMARY The Office Coordinator's primary focus is providing administrative support to the Construction and/or Office Manager and overall project team. They must be able to manage and coordinate a variety of...