Graduate Program Administrator

2 weeks ago

Columbia SC United States University of South Carolina Full time
Logo:

Posting Number: STA00581PO24

Job Family: Enrollment Management

Job Function: Student Services

USC Market Title: Student Services Program Coordinator

Link to USC Market Title:

Job Level: P0 - Professional

Business Title (Internal Title): Graduate Program Administrator

Campus: Columbia

Work County: Richland

College/Division: College of Arts and Sciences

Department: CAS Mathematics

State Pay Band: 4

Approved Starting Salary: $37,735

Advertised Salary Range: $37,735

Part/Full Time: Full Time

Hours per Week: 37.5

Work Schedule: Monday - Friday, 8:30am - 5:00pm

Must be willing to work a flexible schedule to meet the needs of the department.

Basis : 12 months

Job Search Category: Student Services

About University of South Carolina: From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond.

Inclusive Excellence Statement: At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.

Advertised Job Summary: The individual will perform independently a variety of administrative duties for the department's Graduate Director. Will be knowledgeable of the calendar of activities; anticipate and prepare for deadlines and surges in workload. Will be expected to make independent decisions as required concerning the operations of the Graduate Director's office and serve as principal liaison between the Graduate Director, graduate students, applicants and Graduate School staff.

Minimum Qualifications: Bachelor's degree and no prior work experience.

Preferred Qualifications: Masters degree in Student Personnel Services or related field, or Bachelor's degree and 2 years related experience which may be substituted by equivalent combination of certification, training, education and/or experience.

Knowledge/Skills/Abilities: Must have excellent verbal skills and maintain a cordial and friendly manner. Must be able to establish a courteous and helpful relationship with the public, especially students, parents, and faculty. Should be well-organized with attention to detail; requires personal computer skills, including full knowledge of MS Office. Excellent oral and written communication skills preferred; ability to make independent decisions; ability to maintain confidentiality.

Job Duty: Coordinate teaching assignments, office assignments, advisement, payroll and financial aid procedures for currently enrolled graduate students. Complete paperwork for hiring graduate students, graders, etc. Prepare student progress reports and requirement completion letters for the Graduate School. Prepare letters of recommendation.

Essential Function: Yes

Percentage of Time: 30

Job Duty: Revise all advertising media for recruitment purposes. Maintain and update student applicant databases. Prepare and mail application packets to prospective applicants. Schedule and coordinate graduate orientation. Prepare graduate bulletin updates. Handle graduate student emergencies (illness, missed classes, payroll errors, registration errors, Graduate School processes). Duplicate/distribute graduate student teaching evaluations.

Essential Function: Yes

Percentage of Time: 15

Job Duty: Maintain filing system for graduate student records. Design and maintain spreadsheets for financial records, teaching records and other records as needed.

Essential Function: Yes

Percentage of Time: 15

Job Duty: .Assist in handling admission inquiries and application status correspondence.

Essential Function: Yes

Percentage of Time: 10

Job Duty: Assist the general public entering the Graduate office. Assist 45-50 faculty and 45-50 graduate teaching assistants to include: answering the main telephone line for the department and distributing messages, alternate with the undergraduate program administrator and administrative assistant in preparing and distributing employee mail and packages. Serves as backup to the undergraduate program administrator in handling copy requests, scanning, faxing documents, reserving classroom and conference space. Assist Business Manager with handling maintance requests in faculty and graduate student offices. Close down office each evening.

Essential Function: Yes

Percentage of Time: 10

Job Duty: Provide assistance and guidance to the department's faculty, staff and students to ensure compliance with federal, state, and university policies and procedures.

Essential Function: Yes

Percentage of Time: 5

Job Duty: All other duties and responsibilities as assigned.

Essential Function: Yes

Percentage of Time: 5

Job Duty: Maintain database of all currently enrolled graduate students and alumni. Collect and tabulate survey materials and archive these for assessment purposes. Purge out-to-date records.

Essential Function: Yes

Percentage of Time: 5

Job Duty: Maintain payroll-time-card database. Enter/approve HCM information each week for student hires.

Essential Function: Yes

Percentage of Time: 5

Safety Sensitive or Security Sensitive: No

Hazardous weather category: Non-Essential

Number of Vacancies: 1

Desired Start Date: 09/01/2024

Job Open Date: 07/17/2024

Job Close Date: 09/13/2024

Open Until Filled: No

Special Instructions to Applicant: The University of South Carolina offers a valuable benefits package including but not limited to:
  • Health and Life Insurance
  • Retirement Programs
  • Paid Tuition
  • Dependent Scholarships
  • Annual Leave
  • Sick Leave
  • 13 Paid Holidays (including an extended December holiday)
  • Paid Parental Leave
  • Professional Development Opportunities
Click here to learn more about why you should work at USC.

Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.



We are only accepting applications submitted by September 13, 2024.


Quicklink for Posting:

EEO Statement: The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.

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