Admin Assistant III

1 week ago

McLean, United States General Dynamics Information Technology Full time

Type of Requisition:

Regular

Clearance Level Must Currently Possess:

Top Secret SCI + Polygraph

Clearance Level Must Be Able to Obtain:

Top Secret SCI + Polygraph

Public Trust/Other Required:

None

Job Family:

SCA

Job Qualifications:

Skills:

Calendar Management, Communication, Human Resources Administration, Microsoft Office, Office Administration

Certifications:

None

Experience:

3 + years of related experience

US Citizenship Required:

Yes

Job Description:

Discover a career that is challenging, impactful, and mission critical. Join our team as an Administrative Assistant III (AA III) and make an impact on our customer. While you help us advance the mission, we’ll help advance your career.

HOW AN ADMINISTRATIVE ASSISTANT III WILL MAKE AN IMPACT:

  • The AA will split their time providing direct assistance to the Chief of Support (C/Support) for this department by assisting with general department tasks and projects related to keeping the office functional

  • Additionally, they will be one of two first-line representatives for this office the AA will serve as a liaison between department leadership and other customer elements

  • As such, the selected candidate must convey a positive and professional impression of the office

  • The AA is in a customer facing position that works with a team, bnt once tasks are identified, will work independently to ensure completion

  • The AA must be able to schedule numerous daily meetings and appointments, and help to prioritize, schedule or reschedule daily calendars for department leadership

  • Although many requests are transactional, there is an added level of complexity, and critical thinking skills are required to ensure each individual situation is appropriately processed to completion

  • The AA should have the required ability to lift 10 lbs of weight (Office Supplies), and may be required to move between the various departments, as well as to/from the building mail room

  • There is no local travel or TOY requirements for this position.

  • The Administrative Assistant (AA) would preferably have intermediate experience with MS Word, Excel, PowerPoint, and Outlook

  • The Administrative Assistant (AA) will add and remove accesses for all incoming/outgoing personnel, update rosters, seating charts, phone cards, phone trees, organization (org) charts

  • The AA will need to greet visitors upon arrival and assist with directions to conference rooms or appointment locations as appropriate

  • Additionally, the AA will be trained to "set-up" secure video teleconferences

  • The front office has a constant flow of visitors throughout the day

  • The AA will need to be able to effectively guide visitors

  • The AA may be asked to be a secondary office vault custodian with responsibility to add and/or remove office access from members as part of the onboarding/offboarding process

  • The Administrative Assistant (AA) will manage two shared conference rooms to ensure schedule is up-to-date and readily available for review to all department personnel

  • At the direction of department leadership, the candidate will provide support for the planning and execution of meetings

  • The Administrative Assistant (AA) may help manage the principal's time by applying working knowledge of mission priorities, principal's business area(s) and personal preferences, Sponsor protocol, and organizational hierarchy to screen, vet and prioritize emails, visitors and phone calls

  • The AA will maintain calendar and schedule items by applying a working knowledge ofprincipal's role and responsibilities in relation to the supported mission, and basic knowledge of larger mission priorities

  • The AA will provide information or respond accurately to basic questions or technical/administrative issues and requests in a clear, concise, credible, and comteous manner, and in the appropriate manner (i.e., verbally by phone or in person, or in writing via email, letter or memorandum)

  • The AA will need to reschedule calendar items to accommodate new requirements and shifting priorities as they occur and apply a basic understanding of the roles and interrelationships among entities, and the implications of making calendar changes

  • With guidance, the AA will resolve any additional calendar conflicts created by new requirements and notify appropriate personnel affected by the changes

WHAT YOU'LL NEED TO SUCCEED:

  • The position requires an active Top Secret/SCI with Polygraph security clearance

  • The position requires High School Diploma and three (3) years of relevant experience or equivalent combination of education and experience

  • Core Hours of 0800-1600; overtime will be authorized if necessary.

  • Candidate must be able to operate in a team environment as well as successfully work on their own

  • This position is on customer site

GDIT IS YOUR PLACE:

  • 401K with company match

  • Comprehensive health and wellness packages

  • Internal mobility team dedicated to helping you own your career

  • Professional growth opportunities including paid education and certifications

  • Cutting-edge technology you can learn from

  • Rest and recharge with paid vacation and holidays

#OpportunityOwned #GDITCareers #WeAreGDIT #CompanyWithASoul #EAPolyReferrals2023 #AdminPoly2023 #IntelAdminJobs #Jet

The likely hourly rate for this position is between $27.82 - $34.50. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range.

Scheduled Weekly Hours:

40

Travel Required:

None

Telecommuting Options:

Onsite

Work Location:

USA VA McLean

Additional Work Locations:

Total Rewards at GDIT:

Our benefits package for all US-based employees includes a variety of medical plan options, some with Health Savings Accounts, dental plan options, a vision plan, and a 401(k) plan offering the ability to contribute both pre and post-tax dollars up to the IRS annual limits and receive a company match. To encourage work/life balance, GDIT offers employees full flex work weeks where possible and a variety of paid time off plans, including vacation, sick and personal time, holidays, paid parental, military, bereavement and jury duty leave. To ensure our employees are able to protect their income, other offerings such as short and long-term disability benefits, life, accidental death and dismemberment, personal accident, critical illness and business travel and accident insurance are provided or available. We regularly review our Total Rewards package to ensure our offerings are competitive and reflect what our employees have told us they value most.

We are GDIT. A global technology and professional services company that delivers consulting, technology and mission services to every major agency across the U.S. government, defense and intelligence community. Our 30,000 experts extract the power of technology to create immediate value and deliver solutions at the edge of innovation. We operate across 30 countries worldwide, offering leading capabilities in digital modernization, AI/ML, Cloud, Cyber and application development. Together with our clients, we strive to create a safer, smarter world by harnessing the power of deep expertise and advanced technology.

We connect people with the most impactful client missions, creating an unparalleled work experience that allows them to see their impact every day. We create opportunities for our people to lead and learn simultaneously. From securing our nation’s most sensitive systems, to enabling digital transformation and cloud adoption, our people are the ones who make change real.

GDIT is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.

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