Admin Assistant II

4 weeks ago

Laurel, United States General Dynamics Information Technology Full time

Type of Requisition:

Regular

Clearance Level Must Currently Possess:

Top Secret SCI + Polygraph

Clearance Level Must Be Able to Obtain:

Top Secret SCI + Polygraph

Suitability:

Public Trust/Other Required:

Job Family:

SCA

Job Qualifications:

Skills:

Communication, Microsoft Office, Office Administration

Certifications:

Experience:

2 + years of related experience

US Citizenship Required:

Yes

Job Description:

Discover a career that is challenging, impactful, and mission-critical. Join our team as an Admin Assistant II and make an impact on our customer. While you help us advance the mission, we’ll help advance your career.

HOW AN ADMINISTRATIVE ASSISTANT II WILL MAKE AN IMPACT:

  • Working in a discreet environment handling sensitive and personal information daily

  • Completing transactional duties with special attention to detail, being organized, and multi-tasking

  • Interacting with our ongoing POC customers, team members/Leads, and employees via phone, Skype or email

  • Handling and receiving incoming and outgoing correspondence

As an Administrative Assistant II, your day-to-day responsibilities will include:

  • Candidate must become familiar with multiple Sponsor networks

  • Candidate will be trained on unfamiliar Sponsor systems such as travel and request systems

  • Candidate should have intermediate knowledge of Microsoft Office (Excel, Word, Outlook)

  • Candidate will manage workload for assigned Area(s) of Responsibility (AOR) as one end-to-end TDY process; maintain appointments with travelers

  • Monitor systems and databases used daily for travel messages, changes, cancellations, etc. for all systems use

  • Candidate will actively track traveler's processing status via an internal database; draft/send electronic communications

  • Arrange meetings with travelers to take photos needed for official travel documents and sign applicable documentation for processing

  • Candidate will schedule appointments with travelers for various TDY processing, i.e. passports, visas, travel reservations, scheduling training, checking out travelers, etc

  • Candidate will also verify all travel coordination has been completed and work with Divisions for additional information/requirements for travel

  • Actively interact with Division management, Operational Support Officers, and other Mission Support Offices to make the processing as transparent as possible to the customer and meet the mission timeline

  • Candidate will manage workload for assigned Area(s) of Responsibility (AOR) as one end-to-end TDY process; maintain appointments with travelers

  • Monitor systems and databases used daily for travel messages, changes, cancellations, etc. for all systems used

  • Candidate will actively track traveler's processing status via an internal database

  • Arrange meetings with travelers to take photos needed for official travel documents and sign applicable documentation for processing

  • Complete authorization letters, passport applications and visa applications applicable to travel requirements for each TDY

  • Candidate will prepare and track travel worksheets for approval; Travel Approval Requests (TARs); reservations/ticketing through to TDY checkout

  • Coordinate with colleagues as appropriate to process a traveler within the required timeline

  • Prepare TDY travel packages for travelers such as meet/greet instructions, itinerary, travel orders, travel documents, informational telephone card, and travel itineraries/e-ticket as applicable

  • Candidate will interact positively with customers providing updated communication on travel status, timelines, issues, and resolutions

  • Provide guidance to employees regarding applicable regulations, policies, navigating the process and systems

  • Respond to customer inquiries, both oral and written, thoroughly addressing all matters clearly and concisely while adhering to regulations and policies

  • Candidate will participate in process improvements in order to move the Division forward efficiently and effectively

  • Prior and/or working knowledge of the Intelligence Community (IC)

  • Able to work in a fast-paced environment

  • Able to work autonomously

  • Travel coordination experience - Agency systems knowledge

WHAT YOU'LL NEED TO SUCCEED:

  • The position requires an active Top Secret/SCI with Polygraph clearance

  • HS Diploma and 2 years of relevant experience or equivalent combination of education and experience

  • Able to work a full 8 hour day daily (no early in/early out); able to work beyond scheduled work day - if requested due to mission needs

  • Proficient Word, Excel, Outlook, PowerPoint

  • The position is on customer site

GDIT IS YOUR PLACE:

  • 401K with company match

  • Comprehensive health and wellness packages

  • Internal mobility team dedicated to helping you own your career

  • Professional growth opportunities including paid education and certification

  • Cutting-edge technology you can learn from

  • Rest and recharge with paid vacation and holidays

#OpportunityOwned

#GDITCareers

#WeAreGDIT

#Jet

#CJPost

#EAPolyReferrals2023

#AdminPoly2023

#IntelAdminJobs

The likely hourly rate for this position is between $23.80 - $32.20. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range.

Scheduled Weekly Hours:

40

Travel Required:

None

Telecommuting Options:

Onsite

Work Location:

USA MD Laurel

Additional Work Locations:

Total Rewards at GDIT:

Our benefits package for all US-based employees includes a variety of medical plan options, some with Health Savings Accounts, dental plan options, a vision plan, and a 401(k) plan offering the ability to contribute both pre and post-tax dollars up to the IRS annual limits and receive a company match. To encourage work/life balance, GDIT offers employees full flex work weeks where possible and a variety of paid time off plans, including vacation, sick and personal time, holidays, paid parental, military, bereavement and jury duty leave. To ensure our employees are able to protect their income, other offerings such as short and long-term disability benefits, life, accidental death and dismemberment, personal accident, critical illness and business travel and accident insurance are provided or available. We regularly review our Total Rewards package to ensure our offerings are competitive and reflect what our employees have told us they value most.

We are GDIT. A global technology and professional services company that delivers consulting, technology and mission services to every major agency across the U.S. government, defense and intelligence community. Our 30,000 experts extract the power of technology to create immediate value and deliver solutions at the edge of innovation. We operate across 30 countries worldwide, offering leading capabilities in digital modernization, AI/ML, Cloud, Cyber and application development. Together with our clients, we strive to create a safer, smarter world by harnessing the power of deep expertise and advanced technology.

We connect people with the most impactful client missions, creating an unparalleled work experience that allows them to see their impact every day. We create opportunities for our people to lead and learn simultaneously. From securing our nation’s most sensitive systems, to enabling digital transformation and cloud adoption, our people are the ones who make change real.

GDIT is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.

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