Payroll Specialist

Essential Functions:

·       Process weekly and bi- weekly multi-site payroll, including validation of employee changes, garnishments, benefit elections, taxes and submission of positive pay to all Maplewood Senior Living and Inspir associates.

·       Generate and review of payroll reports to ensure accuracy and completeness of payroll, earnings statement and deductions; identifies and resolves discrepancies

·       Ensure compliance with federal, state, and local payroll regulations, including withholding taxes, garnishments, and other deductions.

·       Review and verify timekeeping records and work with department managers to resolve discrepancies.

·       Review and processing of wage garnishments, tax and direct deposit forms changes

·       Issue paychecks or pay cards for termination and resignation in accordance with state specific requirements, ensuring compliance and timeliness of payment due

·       Act as a liaison between company and federal, state, and local tax agencies

·       Calculate and remit payroll taxes, including Social Security, Medicare, unemployment, and other payroll-related taxes.

·       Reconcile payroll tax liabilities and ensure proper reporting on W-2s, 1099s, and other tax documents.

·       Stay updated on changes in payroll tax regulations and implement necessary adjustments in payroll processing.

·       Communicate changes in payroll policies and tax regulations to employees as needed.

·       Prepare all monthly, quarterly and annual year-end tax and payroll reports

·       Reconcile payroll accounts in the General Ledger, identifying and resolving discrepancies between payroll records and GL balances.

·       Assist in the month-end and year-end close processes by providing payroll data and reports.

·       Collaborate with the accounting team to ensure that payroll expenses are accurately reflected in financial statements.

·       Generate detailed payroll reports for management and finance, including variance analysis and trend reporting.

·       Keep current on payroll system functionality and wage and hour laws

·       Assists with payroll support projects such as annual audits, unemployment claims inquiries and employee data requests (such as Employment Verifications)

·       Administer all aspects of the 401K Plan (including but not limited to enrollment, transmittal of all 401K contributions, distributions, compliance, audit, and HCE testing)

·       Assists with the completion of 5500’s for all benefit plans (medical, dental, vision, life/LTD and 401K)

·       Communicate proactively with communities, Human Resources, Accounting to review cross-departmental impact of reconciled data and make suggestions for process improvements that lead to best-practice operations

·       Creating and assisting with the training of team members as needed

·       Assist with various projects as needed

·       Ensure adequate coverage of payroll functions for time off and or holiday coverage

Requirements

·       Bachelor's degree in Bachelor’s degree in accounting, Business Administration, Human Resources, or related field required

·       3-5 plus years of hands-on experience with payroll processing, time keeping and HRIS software; preferably UltiPro or Kronos payroll software

·       Strong analytical, problem solving and customer service skills

·       Ability to work with sensitive data and maintain confidentiality

·       Excellent organization and time management skills

·       Self-motivated and ability to work well within a fast-paced environment

·       Solid Excel skills

·       Ability to work with minimal supervision

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)