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Administrative Specialist

2 months ago

Janesville, United States Lamar Advertising Company Full time

The Administrative Specialist is the glue that holds the office together If you’re the type of person that shines in an administrative support role for a dynamic team, we have a great opportunity for you Our Interstate Logos office in Janesville, Wisconsin is now hiring a new team member to help us enhance the Interstate Logo Program in the state of Wisconsin.

The primary purpose of the Administrative Specialist is to provide administrative, clerical, and receptionist support for our local offices. This position will handle routine office duties and work closely with the Office Manager to ensure that the office functions efficiently and effectively. This includes functioning as the first point of contact for potential and existing customers, data entry, and assisting with billing.

Want to hear more about Lamar? Check out these videos:

  • About Us
  • Our Relationships
  • Giving Back Program

What you can expect from us:

  • A Monday - Friday 8:00 am - 5:00 pm work schedule 
  • An hourly range of $20/ hour dependent on relevant experience and qualifications
  • 120 hours of paid time off (PTO) that increases with tenure
  • 12 paid company holidays, including President's day and Juneteenth
  • A comprehensive training program 
  • Career advancement opportunities
  • Ongoing professional development and internal leadership programs to maximize your career potential
  • Multiple medical plan options and health savings account
  • Hospital and Critical Illness and Accident coverage 
  • Short & long-term disability and paid parental leave
  • Employee Stock purchase plan
  • 401k plan with company match
  • Wellness program incentives such as medical plan premium holidays and HSA contributions 

What we're looking for in YOU:

  • Strong command of the English language.
  • Working knowledge of Microsoft Office Suite, with a focus on Access and Excel.
  • Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy.
  • Some analytical ability is required in order to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work.
  • Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
  • Strong work ethic – someone who takes great pride in professionalism, responsibility, and is proactive.
  • Working knowledge of office administrative procedures and knowledge standard office equipment.
  • Ability to handle confidential and non-routine information and explain policies when necessary.

Education and experience:

  • A high school diploma or equivalent is required.
  • Associates degree, business school certification, and/or some college preferred
  • A minimum of 6 months of office experience is required. In lieu of experience, college education will be accepted.
  • Or other equivalent combination of education and experience.
  • 2 years of computer software use in an office setting is preferred.
  • A Valid Driver’s License is required.

Please note: Upon submitting your application, you will be asked to complete an 8-15 minute personality assessment. This assessment compares your professional soft skills to the skills required for success in this role. Please answer honestly; this is not a test Not completing this assessment could result in disqualification from consideration for this position. 

Candidates with a disability in need of an accommodation to fulfill our application requirements should email applicantassistance@lamar.com.

 A day in the life:

  • Organize and prioritize large volumes of information and phone calls. This includes but is not limited to:
    • Sorting and distributing all incoming mail, opening mail for the General Manager
    • Responding to regularly occurring requests for information
    • Answering phones as receptionist, taking messages, and fielding/answering all routine and non-routine questions
  • Provide administrative assistant support, including filing, typing, and designing general correspondence.
  • Ordering office supplies as needed.
  • Update and maintain commonly used databases, including contract/client information, structure and signage information, client applications, new contracts, and pictures.
  • Generate various reports, including monthly and annual expenses, tracking reports, etc.
  • Responsible for ordering Logo plates
  • Assist with collections, including calling clients and sending letters.
  • Process accounts payable and expense reports.

Physical Demands and Work Environment:

  • The primary work environment for this position is an office.
  • The physical demands for this position include light lifting, pushing, reaching, seeing (with a focus on reading and acuity), sitting more than 50% of the time, standing, stooping, talking, turning, and walking.
  • Nights spent away from home are less than 10%.

Who we are:

Founded in 1902, Lamar Advertising Company is one of the largest outdoor advertising companies in the world. With over 351,000 displays across the United States and Canada, Lamar is dedicated to helping both local businesses and national brands reach broad audiences every day.

We provide ad space through:

  • Billboards
  • Interstate logos
  • Handpainted murals
  • Transportation and airports
  • The largest network of digital billboards in the United States

We live by the Golden Rule, and we operate with honesty and integrity in every aspect of our business. We are open with our employees, transparent with our customers, and loyal to the communities in which we serve. While Lamar is a large company, each office has its own culture and family atmosphere, making employees feel connected both locally and nationally.

We are committed to sustainable and environmentally friendly business practices and use a number of innovative strategies to reduce our environmental impact. We are actively working to reduce our annual greenhouse gas emissions and are projecting a 70% decrease by 2026 as a result of our efforts.

Lamar is an EOE/AA: Minorities/Females/Disabled/Protected Veterans or any other State or Federally protected characteristic

SMS Consent: By submitting this application, you are consenting to receive hiring-related text messages such as notifications for interviews or pre-hire assessment scheduling.

Disability Self-Identification: When applying for a job with Lamar, you will be asked to voluntarily self-identify whether you have a disability. Please take a moment to watch this video for clarification on why we're asking for this information

California Residents - Lamar collects personal information in the ordinary course of considering job applicants. This information may include, for example, name, address, phone number and other contact information, employment history and reference contact information, and any other information provided by an applicant to Lamar.  By submitting an application, you consent to the use or sharing of this personal information solely for the purpose of consideration for employment by Lamar.  Lamar will not sell this information.

#LogosID #EarlyTalent 

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)