Admin Assistant I

6 days ago

Chantilly, United States General Dynamics Information Technology Full time

Type of Requisition:

Regular

Clearance Level Must Currently Possess:

Top Secret SCI + Polygraph

Clearance Level Must Be Able to Obtain:

Top Secret SCI + Polygraph

Public Trust/Other Required:

None

Job Family:

SCA

Job Qualifications:

Skills:

Customer Service, Mailroom, Microsoft Office, Office Administration, Organizing

Certifications:

None

Experience:

1 + years of related experience

US Citizenship Required:

Yes

Job Description:

Discover a career that is challenging, impactful, and mission-critical. Join our team as an Admin Assistant I and make an impact on our customer. While you help us advance the mission, we’ll help advance your career.

HOW AN ADMINISTRATIVE ASSISTANT I WILL MAKE AN IMPACT:

  • Working in a discreet environment handling sensitive and personal information daily

  • Completing transactional duties with special attention to detail, being organized, and multi-tasking

  • Interacting with our ongoing POC customers, team members/Leads, and employees via phone, Skype or email

  • Handling and receiving incoming and outgoing correspondence

As an Administrative Assistant I, your day-to-day responsibilities will include:

  • EBG has a backlog of paper file folders and other personnel records that need to be digitized and stored electronically

  • EBG requires administrative support to scan workers' compensation claims files, death in service files, medical disability retirement (MDR) files and retirement records

  • WCD is working toward an April 2025 deadline to digitize workers' compensation claim files

  • The hard copy, paper files shall be converted to a digital format (PDF or other designated format)

  • The candidate shall have exceptional attention to detail to ensure all pages, front and back, if applicable, and other file artifacts (such as sticky notes or receipts) are scanned in the same order the pages are found in the paper copy folder

  • The candidate shall be discreet and maintain strict confidentiality of any and all information contained in the files

  • Duties include: Prepping the folder for scanning, which may include removing staples and paper clips, separating dot-matrix perforated printer paper, copying faded or fragile documents at a darker setting to make the legible or scan-able, etc.

  • Scanning the documents, naming the digital file according to the designated naming convention

  • Depositing the newly created digital file in the designated share drive or database location

  • Working with designated EBG personnel who will review the scanned files for acceptance

  • Preparing scanned folders contents for destruction, once destruction is approved (place in bum bag and take to secure trash chute)

  • Creating and updating the scanning SOP for each file or record type. Maintaining a log of scanned documents

WHAT YOU'LL NEED TO SUCCEED:

  • The position requires an active Top Secret/SCI with Polygraph clearance

  • The position requires HS Diploma and one (1) year of relevant experience or equivalent combination of education and experience

  • The work schedule for this requirement is very flexible; while not required, the work may be completed in the evenings or on weekends; the candidate will need to be in the office during regular business hours, especially in the beginning, when learning the process and at least one day per week afterwards in order to coordinate with EBG personnel, who will review and approve the scanned items; core hours are 10am-3pm

  • Proficient Word, Excel, Outlook, PowerPoint

  • The position is on customer site

GDIT IS YOUR PLACE:

  • 401K with company match

  • Comprehensive health and wellness packages

  • Internal mobility team dedicated to helping you own your career

  • Professional growth opportunities including paid education and certification

  • Cutting-edge technology you can learn from

  • Rest and recharge with paid vacation and holidays

#OpportunityOwned #GDITCareers #WeAreGDIT #CompanyWithASoul #EAPolyReferrals2023 #AdminPoly2023 #IntelAdminJobs#Jet

The likely hourly rate for this position is between $19.55 - $26.45. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range.

Scheduled Weekly Hours:

40

Travel Required:

None

Telecommuting Options:

Onsite

Work Location:

USA VA Chantilly

Additional Work Locations:

Total Rewards at GDIT:

Our benefits package for all US-based employees includes a variety of medical plan options, some with Health Savings Accounts, dental plan options, a vision plan, and a 401(k) plan offering the ability to contribute both pre and post-tax dollars up to the IRS annual limits and receive a company match. To encourage work/life balance, GDIT offers employees full flex work weeks where possible and a variety of paid time off plans, including vacation, sick and personal time, holidays, paid parental, military, bereavement and jury duty leave. To ensure our employees are able to protect their income, other offerings such as short and long-term disability benefits, life, accidental death and dismemberment, personal accident, critical illness and business travel and accident insurance are provided or available. We regularly review our Total Rewards package to ensure our offerings are competitive and reflect what our employees have told us they value most.

We are GDIT. A global technology and professional services company that delivers consulting, technology and mission services to every major agency across the U.S. government, defense and intelligence community. Our 30,000 experts extract the power of technology to create immediate value and deliver solutions at the edge of innovation. We operate across 30 countries worldwide, offering leading capabilities in digital modernization, AI/ML, Cloud, Cyber and application development. Together with our clients, we strive to create a safer, smarter world by harnessing the power of deep expertise and advanced technology.

We connect people with the most impactful client missions, creating an unparalleled work experience that allows them to see their impact every day. We create opportunities for our people to lead and learn simultaneously. From securing our nation’s most sensitive systems, to enabling digital transformation and cloud adoption, our people are the ones who make change real.

GDIT is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.

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