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Admin Assistant III

2 months ago

Chantilly, United States General Dynamics Information Technology Full time

Type of Requisition:

Regular

Clearance Level Must Currently Possess:

Top Secret SCI + Polygraph

Clearance Level Must Be Able to Obtain:

Top Secret SCI + Polygraph

Suitability:

Public Trust/Other Required:

None

Job Family:

SCA

Job Qualifications:

Skills:

Calendar Management, Communication, Microsoft Office, Office Administration, Travel Coordination

Certifications:

Experience:

3 + years of related experience

US Citizenship Required:

Yes

Job Description:

Discover a career that is challenging, impactful, and mission critical. Join our team as an Administrative Assistant III (AA III) and make an impact on our customer. While you help us advance the mission, we’ll help advance your career.

 

HOW AN ADMINISTRATIVE ASSISTANT III WILL MAKE AN IMPACT:

  • The Administrative Assistant (AA) shall, under government direction, provide administrative support services to assist in meeting mission requirements of the sponsor Department/Appeals Staff and their customers throughout the sponsor's organization

  • The contractor shall protect all customer information and data, and employ discretion and the "need to know" principles

  • Prepare, review, scan, route and mail a variety of correspondence and appeals products

  • Provide accurate and timely responses to status requests and inquiries to include prioritizing correspondence for mailing and ensuring it is completed in a timely fashion

  • Maintain standard operating procedures, including appropriate tracking in internal databases for efficient retrieval and status inquiries

  • Handle case files with appropriate discretion and in adherence to guidelines related to personally identifiable information

  • Track files according to their location, to include final archiving

  • Work with office leadership to discern incoming requests ( attorneys and appellants) to ensure accurate processing in a timely manner

  • Position requires the ability to lift/move stacks of case files / boxes weighing no more than 20 pounds (cart is available for transporting)

  • Occasional travel of approximately 10 to 15 miles to other customer or contractor buildings as necessary

  • Provide miscellaneous support services to various databases to validate and update information

  • Coordinate accesses for various Sponsor security systems and will perform data clean up tasks as appropriate

  • Maintain accesses to Sponsor office spaces, request appropriate office access, and assist new personnel on access procedures

  • Manage and prioritize incoming and outgoing correspondence within established timeframes and be flexible to changing work requirements

  • Assist with ongoing sponsor digitization efforts; document actions in proprietary sponsor software systems, utilize tableau reports to identify data discrepancies for resolution, ensure accuracy of data records

  • Assist with responses to written and telephonic external inquiries according to sponsor protocols

WHAT YOU'LL NEED TO SUCCEED:

  • The position requires an active Top Secret/SCI with Polygraph security clearance

  • The position requires High School Diploma and three (3) years of relevant experience or equivalent combination of education and experience

  • Sponsor is flexible on hours and open to discussion; in order to utilize sponsor mailing office, hours should include 10am - 2:30pm

  • Candidate must be able to operate in a team environment as well as successfully work on their own

  • This position is on customer site

GDIT IS YOUR PLACE:

  • 401K with company match

  • Comprehensive health and wellness packages

  • Internal mobility team dedicated to helping you own your career

  • Professional growth opportunities including paid education and certifications

  • Cutting-edge technology you can learn from

  • Rest and recharge with paid vacation and holidays

#OpportunityOwned #GDITCareers #WeAreGDIT #CompanyWithASoul #EAPolyReferrals2023 #AdminPoly2023 #IntelAdminJobs #Jet

The likely hourly rate for this position is between $27.82 - $34.50. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range.

Scheduled Weekly Hours:

40

Travel Required:

None

Telecommuting Options:

Onsite

Work Location:

USA VA Chantilly

Additional Work Locations:

Total Rewards at GDIT:

Our benefits package for all US-based employees includes a variety of medical plan options, some with Health Savings Accounts, dental plan options, a vision plan, and a 401(k) plan offering the ability to contribute both pre and post-tax dollars up to the IRS annual limits and receive a company match. To encourage work/life balance, GDIT offers employees full flex work weeks where possible and a variety of paid time off plans, including vacation, sick and personal time, holidays, paid parental, military, bereavement and jury duty leave. To ensure our employees are able to protect their income, other offerings such as short and long-term disability benefits, life, accidental death and dismemberment, personal accident, critical illness and business travel and accident insurance are provided or available. We regularly review our Total Rewards package to ensure our offerings are competitive and reflect what our employees have told us they value most.

We are GDIT. A global technology and professional services company that delivers consulting, technology and mission services to every major agency across the U.S. government, defense and intelligence community. Our 30,000 experts extract the power of technology to create immediate value and deliver solutions at the edge of innovation. We operate across 30 countries worldwide, offering leading capabilities in digital modernization, AI/ML, Cloud, Cyber and application development. Together with our clients, we strive to create a safer, smarter world by harnessing the power of deep expertise and advanced technology.

We connect people with the most impactful client missions, creating an unparalleled work experience that allows them to see their impact every day. We create opportunities for our people to lead and learn simultaneously. From securing our nation’s most sensitive systems, to enabling digital transformation and cloud adoption, our people are the ones who make change real.

GDIT is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.