Contract Review Administrator

4 weeks ago

Painesville, United States Dyson Corporation Full time

Date Posted: 08/30/24
Date Available: October 2024
Job Title: Contract Review Administrator
Department: Quality
Supervisor: Director of Quality
Shift: 1st Shift
FLSA: Exempt

ESSENTIAL JOB FUNCTIONS:
Job Summary:
The Contract Review Administrator will be responsible for reviewing and analyzing customer inquiry documents, contracts, and agreements to ensure their compliance with technical standards, company policies, and industry regulations. The Contract Review Administrator will work closely with the Sales and various departments to identify risks, suggest modifications, and facilitate the contract approval process. This role requires strong attention to detail, and effective communication skills.
Key Responsibilities:
1. Contract Analysis: Carefully review and assess contracts, and technical documents (purchase orders, engineering drawings) to identify any potential risks, discrepancies, or non-compliance issues.
2. Contract Modifications: Collaborate with internal stakeholders and external parties to negotiate and propose changes to contracts when necessary, aiming to protect the company's interests.
3. Shop Router Instructions: Generate a detailed shop router for each line item of the contract which includes manufacturing operations, tests, and inspections, hold points, and certification instructions using ERP systems, specifically Epicor.
4. Material Certification: Prior to procurement, review and approve raw material certifications to meet the specific customer requirements.
5. Suppliers:
Collaborate closely with suppliers to resolve the technical issues that arise concerning the processing of the customer purchase orders.
6. Cross-Functional Collaboration:
Collaborate with various departments, including procurement, sales, and finance, to ensure contract alignment with business objectives.
7. Documentation:
Maintain accurate and organized records of contract reviews, modifications, and approvals.
8. Communication: Communicate with customers and submit documents regarding the contract requirements and deviations and modifications to the technical requirements of customer contracts.
9. Quality Certification: Work closely with Quality Assurance certification personnel to ensure the certifications prepared for the customer are complete, correct, legible, and meet the order requirements.
10. Quality Control: Work closely with QC Inspection personnel to ensure specific requirements are understood and conducted appropriately including inspection methods, gaging, drawing and tolerancing interpretation, accomplishing required hold points.
11. Specifications:
Obtain specifications as required and maintain a specification library for the company. Review and interpret the intent of new and revised specifications to ensure eventual compliance.
12. Records:
record contract review results in the Technical Review SharePoint application.
Qualifications:
Bachelor's degree in a relevant field, such as business, or a related discipline is preferred. A technical background or technical certification is a plus.
Proven experience in contract review, analysis, or a related technical field. (minimum 3 years of direct experience is required)

Strong understanding of technical terminology, military contracts, and regulatory compliance.
Excellent attention to detail and analytical skills.
Strong communication and negotiation skills.
Ability to work collaboratively in a team environment.
Proficiency in using contract management software and Microsoft Office Suite.
Familiarity with industry-specific regulations and standards is an advantage.
Maintain required industry and customer accreditations including ISO9001, MIL-1-45208, and MIL-Q-9858.
Maintain and implement various federal and military specifications and requirements.
Lead root cause corrective action analysis process and documentation to manage customer concerns.
Knowledge of destructive and non-destructive testing of materials used in precision forgings and industrial fasteners.

Additional Information:
This position may require occasional overtime to meet project deadlines or manage urgent contract matters. The Contract Review Administrator will report to the Director of Quality within the Quality Assurance department.
Dyson Corporation is an equal opportunity employer and values diversity in the workplace. We encourage candidates of all backgrounds to apply.
How to Apply:
Interested candidates are invited to submit their resume and a cover letter outlining their relevant experience and qualifications to [email protected]. Please include "Contract Review Administrator” Application" in the subject line.
This job description is intended to convey information essential to understanding the scope of the position and does not constitute an exhaustive list of responsibilities or requirements.

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