Financial Administrator

1 month ago

Painesville, United States ISK Americas Incorporated Full time

Company Description

ISK Americas Incorporated is a subsidiary of Ishihara Sangyo Kaisha Ltd. (ISK) that manages and administers various subsidiaries in North and South America. The company is based in Painesville, OH.


Role Description

This is a full-time on-site role for a Financial Administrator at ISK Americas Incorporated. The Financial Administrator will be responsible for processing accounts payable requests for ISK Americas Incorporated while ensuring corporate policies are met. Monitor customer accounts and follow up on delinquent payments. Assist the department in various accounting activities as well as provide backup coverage.


Duties and Responsibilities

  • Verify the accuracy of supplier invoices, confirm correct general ledger account codes are used and process supplier invoices for ISK Americas Incorporated in the ERP system in accordance with corporate policies. Ensure proper method of payment is used for all invoices.
  • Ensure accurate administration of supplier invoices against purchase order, goods receipt and terms. Identify and rectify any billing errors while maintaining good supplier relations.
  • Assist with setting up new suppliers. Obtain W-9 form, ACH information, etc.
  • Monitor and maintain information on automatic debit payments for suppliers for ISK Americas Incorporated and pull monthly invoices to process. Setup bank information in online portals to ensure payments are setup and paid on a timely basis.
  • Review accounts payable accounts on a weekly basis for accuracy, offset entries and to ensure any blocks have been lifted prior to payment reports being compiled.
  • Monitor down payment transactions to ensure invoices are posted when product/service is received, and payment is offset.
  • Respond to external and internal questions in regard to accounts payable transactions. Research any inconsistencies and help to provide accurate and timely solutions to any problems.
  • Provide ISK Americas Incorporated credit data / references to suppliers.
  • Maintain capital appropriation log and supporting documentation.
  • Assist in the setup of new customers. Perform verification checks on trade and bank references.
  • Monitor customer accounts for past due invoices and follow-up with customers to ensure accounts are paid in a timely manner. Assist with discrepancies on customer payments and follow until resolved.
  • Prepare monthly accounts receivable aging report for key personnel and monitor past due accounts. Maintain a log on any past due accounts and their progress.
  • Perform periodic customer data audits to determine if any changes are necessary with address, terms, and credit limit.
  • Reconcile monthly the warehouse to book balance.
  • Maintain and review yearly documented accounts payable processes / instructions and update as needed.
  • Order office supplies for ISK Americas.
  • Maintain records retention listing and provide records management assistance to ISK Americas' staff.
  • Assist the department in various accounting activities when needed.


Qualifications

  • Candidate's must have at least a high school diploma or equivalent.
  • Associate's degree in finance, Accounting, Business Administration, or related field strongly preferred although not a requirement.
  • Two (2) plus years of experience in related field
  • Experience working within an ERP system environment is preferred
  • Ability to work independently, as well as in a group setting
  • Must have a professional attitude and be a team player
  • Strong organizational skills and attention to detail
  • Proficiency in Excel and Microsoft Word
  • Analytical skills
  • Communication skills
  • Accounting skills


ISK Americas Incorporated is located in Painesville, Ohio. The company offers a competitive salary and an excellent benefits package.


Interested candidates should submit their resume in confidence to: popev@iskamericas.com


ISK Americas Incorporated is an Equal Opportunity Employer

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