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Manager - Meetings and Committee Management
4 months ago
Position Overview
Plans, manages and implements several of the Association’s business development conferences in-person, virtual, hybrid; and oversees several of the Association’s awards programs. Responsible for the meeting planning and on-site logistics functions for several of the Association’s business development conferences; and develops and implements marketing and promotional campaigns for these events.
Essential Responsibilities
- Serves as project manager for several of the Association’s business development events
- Develops budgets for select business development programs
- Assists with on-site logistics at select conferences
- Serves as the primary meeting planner for select ELFA conferences
- Assists in planning, promoting, delivering and evaluating select business development conferences
- Works closely with ELFA standing committees on all facets of conference planning and delivery
- Manages the work of outside vendors
- Develops and implements marketing strategies for select business development conferences
- Creates promotional materials for select business development conferences
- Communicates regularly with speakers/presenters regarding the development of resource materials, audiovisual needs and other speaker-related requirements
- Manages, edits and implements select sections of the ELFA website for related initiatives and projects
- Work with appropriate staff and vendors to ensure that up-to-date technology is used in the execution of meetings
- Manage select award programs and assist on others
Required Skills
- Excellent verbal, written and presentation skills
- Ability to collaborate and coordinate diverse groups, including volunteer members to work towards a common goal
- Ability to manage multiple tasks within tight time schedules and set priorities
- Ability to work with minimal day-to-day supervision and to prioritize
- Strong team building skills and a collaborative spirit
- Possesses initiative to suggest and/or implement actions to improve operations and maximize the Association’s objectives
- Experience implementing and managing non-profit certification programs and continuing education initiatives.
- Knowledge and application of technology (i.e. mobile applications, virtual conference platforms, and speaker management systems) for the development of a variety of promotional activities, communication with target markets and research of target market groups
- Experience implementing the meeting planning function, including interfacing with hotel staff, developing the event orders and managing conference logistics within the constraints of the budget
- Proficient in MS Office; working knowledge of ClearVantage® database functionality
Minimum Qualifications and Experience
- Bachelor’s degree
- Three- to five-years of progressively responsible work experience involving educational content management and meeting planning
- Experience in volunteer management
- Non-profit/association experience
