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Administrative Assistant

1 month ago

Artesia, United States Per Se Group Full time

Summary

As an Administrative Assistant for an industry leading energy company, you’ll provide quality office support at our client’s refinery. You will utilize your exceptional communication skills with internal and external stakeholders to order materials and equipment, initiate and direct communications, and resolve data and other documentation discrepancies. You will love this position if you have experience as an administrative assistant or office management professional and have worked in the oil and gas industry

ResponsibilitiesDaily office responsibilities (i.e., phones, faxes, copying, filing, mail, typing, data entry, etc.). Process and direct mail for the office and greet visitors. Liaise with vendors and consultants to coordinate services as needed.Order and distribute various supplies and other items (i.e. food, badges) and inventories supplies on a regular basisCoordinate various processes and maintain documents and records related to process (may include audits)Prepare, monitor and maintain various files, reports, records, systems, and documents including invoices, spreadsheets, etc.Schedule travel arrangements.Maintain orderliness and cleanliness of conference rooms, boardroom, reception area and kitchens or other assigned areas as well as all related equipment.
Preferred Skills and ExpertiseHigh school diploma or GEDFiling, data entry, and SharePoint experienceStrong computer skills including proficiency in Microsoft Excel, Word, and OutlookMust be detail oriented and accurateExperience with taking meeting minutes and providing summaryStrong interpersonal and team skills are essentialExcellent communication skills (both verbal and written), and good judgment in dealing with all internal and external contacts
PandoLogic. Keywords: Administrative Assistant, Location: Artesia, NM - 88211