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Administrative Assistant

2 months ago

Artesia, United States The Bergaila Companies Full time

We put the unity in "opportunity."


Opportunity Snapshot:

  • Compensation: $25-30/hour
  • Location: Artesia, NM
  • Assignment Duration: 12 months+
  • Work Schedule: M-F / 40 hours+
  • Benefits: Comprehensive insurance and 401(k), PTO and holidays


Qualifications:


  • 5+ years experience as an administrative assistant
  • Ability to apply pre-established guidelines to intermediate level administrative and data entry assignments
  • Working knowledge of Microsoft products, especially Excel and Word. Organized, effectively manages time, able to prioritize, and take initiative
  • Ability to perform both technical and administrative clerical assignments
  • Good problem solving, listening skills and the ability to effectively communicate with others, both written and verbal communication, basic reading and writing skills; ability to perform basic mathematical calculations, ability to work independently, cultivate and maintain professional business relationships, multi-task and maintain equanimity under pressure; detail oriented, punctual, dependable and flexible
  • Works well with employees of all levels in organization
  • Ability to lead safety meeting talks as scheduled and complete legally required ePrism safety training modules depending on assignment
  • Knowledge of commercial insurance, Acord Insurance form, procurement, and ISO certification is preferred depending on assignment and location
  • A minimum of a High School degree or equivalent is required


Responsibilities:


  • Conducts intermediate level administrative support and technical assistance for various departments under general supervision
  • Performs daily office responsibilities (i.e., phones, faxes, copying, filing, mail, typing, etc.)
  • Provides mail processing for the office (i.e. incoming, outgoing, overnight packages, certified mail, etc.)
  • Meets and greets visitors, liaise with vendors and consultants to coordinate services as needed
  • Orders and distributes various supplies and other items (i.e. food, badges) and inventories supplies on a regular basis
  • Performs various data entry assignments
  • Coordinates various processes and maintains documents and records related to process (may include audits)
  • Prepares, monitors and maintains various files, reports, records, systems, and documents including invoices, spreadsheets, etc. May act as department document control coordinator
  • Provides administrative support as assigned and as needed. May provide receptionist duties as needed. May schedule travel arrangements
  • May perform analysis and review of various assigned transactions
  • May maintain orderliness and cleanliness of conference rooms, boardroom, reception area and kitchens or other assigned areas as well as all related equipment


The Bergaila Way:


The Bergaila Companies is a nationally recognized leader in providing staffing services to all sectors of the energy industry. We continually focus on partnering with talented professionals, engineering the perfect fit between our clients and employees. Choosing a career path with Bergaila grants you immediate access to nationally recognized organizations we partner with. Bergaila consistently attracts and retains its Employees with our dedicated internal service team, top tier benefits programs for contractors and their families, and commitment to place you in the desired career of your choice.


Client Overview:


Our Client is a Fortune 500 company and an independent petroleum refiner that focuses primarily on producing high-value light products such as gasoline, diesel fuel, jet fuel, specialty lubricant products and specialty and modified asphalt. They own and operate several refineries located primarily in Southwestern United States and market their products to this area, as well as the Rocky Mountains, extending into the Pacific Northwest and other neighboring Plains states.