Executive Assistant to Chief Executive Officer

3 weeks ago

City of Yonkers, United States St. John's Riverside Hospital Full time

The ideal candidate for this position is responsible for administrative support to the Senior Administrators including but not limited to the President / Chief Executive Officer and the Executive Vice President / Chief Operating Officer. Must be able to manage multiple tasks / priorities, maintaining flexibility to meet time constraints and expectations. Responsibilities Responsible for answering Administration telephones. Directs callers appropriately. Provides accurate and concise messages. Responsible for maintaining the Administration front desk including but not limited to greeting guests, announcing and directing monitoring monitor flow throughout the Senior Executive Suite. Maintains President / CEO and Executive Vice President / COO calendars, ensures accuracy, coordination and prioritization of appointments. Maintain conference room calendars. Reviews correspondence and distributes appropriately and in a timely manner. As directed, drafts responses. Prepare Administrative meetings to include meeting invitations, handouts and refreshments. Preparation of draft for administrative meeting minutes Typing and emailing to various departments to maintain communication. As directed, prepare memos, communiques and correspondence. Maintains Administrative records / files in an orderly and organized manner for easy access. This includes both paper and electronic files. Facilitates communication and works closely with leadership and the Executive Team. Assists with compilation of annual budget, budget reports, FTE reports, etc. Compiles various reports for presentation for the senior management team. Complete reports via Excel or Word. Prepares PowerPoint presentations. Assists in managing multiple projects. Responsible for payroll coding entries for the administrative team (Vacation / Sick, etc.) in preparation for approval. Monitors and maintains administrative supply par levels. Ensure orders are placed in a timely manner. Ensure that all administrative data, reports, and communications are maintained with the utmost of confidentiality. Coordinate administrative office moves with key support departments (EVS, ENG, IT). Monitor administrative areas / Senior Executive Suite for cleanliness and ensures all are maintained. Qualifications Minimum education requirement bachelor's degree Exceptionally proficient in Microsoft Excel, PowerPoint, Word, Outlook and VISIO. Project management experience. Exceptional communication, customer service and interpersonal skills. Attention to detail and high level of accuracy. Strong analytical and problem-solving skills. Outstanding organizational skills. Ability to manage multiple tasks in pressured environment. Versatile and able to adapt to changing environment. At least five (5) years of commensurate experience. #J-18808-Ljbffr

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