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IP Docketing Specialist

2 months ago

boston, United States Catapult Solutions Group Full time

Intellectual Property Docketing Specialist (Legal)

(This is a HYBRID/On-Site Position in Boston, MA – Zip: 02199: 3 days a week on-site, 2 days remote AFTER intro period of 90 days)


✅ Permanent Opportunity W/ Benefits (Benefits start day 1)

✅ Excellent starting PTO benefits

✅ Well respected law firm that has been around for 130 years

✅ Ranks among The American Lawyer’s top U.S. law firms

✅ Supports public and private companies, from Fortune 500 leaders to startups and emerging businesses


About Our Client

Our client is a premier full-service Am Law 100 law firm, founded over a century ago. With a strong commitment to excellence, the firm has established itself as a leader in the legal industry. Operating across multiple locations, the firm serves a diverse range of clients, offering a comprehensive suite of legal services. The firm prides itself on its core values of integrity, professionalism, and client-centric approach.


Job Description

The IP Docket Specialist is responsible for the accurate review, entering, and processing of IP prosecution correspondence (patent, trademark, and copyright) received directly from the USPTO, UKIPO, EUIPO and foreign associates in the cloud-based docketing system.


IP Docketing Specialist must have prior IP Prosecution docketing experience of at least 5 years and demonstrate high attention to detail, excellent execution and communication skills, and planning skills. The person must be capable of organizing their workload, exercise independent judgment and discretion while working autonomously (seeking counsel when appropriate) and work under pressure often with competing priorities. Accurate and timely completion of responsibilities and tasks to ensure strict deadlines are adhered to and met is essential. Candidates for this position must be highly dedicated with a strict attention to detail.


Duties and Responsibilities

  • Responsible for entering and tracking critical dates with respect to Patent and Trademark prosecution while determining the appropriate information to enter the docket in a timely and accurate manner; interpreting official documents and correspondence to gather necessary information for entry into CPi
  • Processes and interprets incoming correspondence from the PTO, attorneys, clients and foreign associates for entering into the docket database
  • Prepares timely and accurate reports, searching for and retrieving filing information from websites if/when needed to maintain the integrity of the CPi database
  • Responsible for accurate review and second checking of team members work, processing and docketing all documents received from the PTO and foreign associates, as well as maintenance of IP records and related docket entries in CPi
  • Regularly performs significant and recurring tasks with a high degree of priority, attention to detail and maintains follow-up on diverse activities in a timely, deadline-driven environment. Exercises good judgment in application of policies and practices in handling all prosecution matters handled by the IP Docketing Department
  • Perform additional duties as requested by the IP Support Manager


Education & Experience

  • Undergraduate degree
  • 5-10+ years of IP prosecution docketing experience, preferably in a law firm
  • Prior experience with CPI docketing systems is key to this role
  • Advanced computer, Outlook, and Microsoft Office Skills (Word and Excel)
  • Excellent interpersonal skills, as well as a strong work ethic working independently and with co-workers
  • Excellent organizational skills that enable the proper management of the workload, exercising independent judgment and discretion while working autonomously under challenging time constraints with competing priorities
  • Strong planning and execution and proactive in taking ownership of daily work and seeing it through to completion
  • Strong attention to detail and ability to read and comprehend complex materials involving legal and technical matters; ability to accurately and thoroughly document and file information
  • Strong ability to communicate effectively with attorneys, management and support staff


Pay & Benefits Summary

  • Competitive salary based on experience and qualifications.
  • Comprehensive benefits package, including health insurance, retirement plan, and paid time off.
  • Opportunities for professional development and growth.
  • Collaborative and supportive work environment.
  • Apply now and be a part of a renowned law firm that values excellence and client satisfaction.


Additional Information

  • Supervisory Responsibility – This position has no direct supervisory responsibilities.
  • Work Environment – This position operates in a professional work environment.
  • Position Type/Expected Work Hours – This is a full-time non-exempt position. Days and hours of work are Monday through Friday. Occasional evening and weekend work may be required as job duties demand.
  • Travel – No travel is expected for this position.


Job Segment: Intellectual Property | IP | Docketing | Law Firm | Patents | Trademarks | Filing | Calendaring | Database | Intellectual Property Department | IP Docketing Coordinator | Intellectual Property Records Specialist | Patent and Trademark Docketing Specialist | IP Administrative Specialist | Legal Docketing Coordinator (IP) | IP Case Management Specialist