Office Manager

3 weeks ago


Bronx, United States Neighborhood Association Inc Full time
Role Summary: The Office Manager will be responsible for organizing and coordinating office and facility operations and procedures to ensure effectiveness and efficiency in the daily workflow, within the scoop of the administrative assistance daily office activities. The assistant will perform duties such as arranging meetings, scheduling appointments, keeping the office calendar, answering telephones and editing correspondence. Responsibilities may also include tracking purchasing supply and managing the supply room. In addition, staff is encouraged to be crossed trained and understand job functions within their designated unit. Depending on operational needs, the Office Manager may be required to work outside of normal business hours, including on weekends.

Job Responsibilities/Duties: The Office Manager will be charged with the following:
  • Oversee all aspects of general office coordination
  • Distribute incoming correspondence, including faxes and email
  • Sign for and distribute UPS/FedEx or similarly delivered packages
  • Perform general clerical duties to include, but not limited to, copying, faxing, mailing and filing
  • File and retrieve organizational documents, records and reports
  • Reviewing and approving office supply acquisitions
  • Coordinate with other administrative staff to plan for and manage the logistics of meetings and events hosted at the facilities
  • Maintains office services by organizing office operations and procedures, controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
  • Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement
  • Coordinate deliveries as needed with a company vehicle
  • Coordinate and oversee the scheduling of contracted personnel to ensure facilities are maintained in the proper condition and in accordance with established and/or required schedules or other parameters
  • Assist with processing and maintaining records to ensure facility remains in compliance with federal, state, and local laws and regulations, including Occupational Safety and Health Act ("OSHA"), labor, and employment posting requirements
  • Conduct regular inspections of the facilities to assess whether interior and exterior conditions remain safe, clean, and compliant with all applicable regulatory requirements (e.g., health, safety, and building codes)
  • Submit reports and otherwise communicate professional with supervisors, Executive Management, and other administrative staff, as well as outside parties, with updates and recommendations regarding facility conditions
  • Attend events and act as liaison between Board Members, Senior/Executive Management, and facilities personnel in coordination with the Chief of Staff to the Chief Operations Officer
  • Other duties as assigned
Physical Requirements:
  1. Ability to sit, stand, and/or walk for extended periods, and to perform repetitive tasks.
  2. Ability to perform bending, lifting, reaching movements on a regular basis
  3. Ability to lift and carry objects weighing up to 50 pounds on a regular basis, and occasionally lifting objects weighing up to 100 pounds.
Work Environment / Conditions:
  1. Travel may be required within the metropolitan area

Qualifications:
  • High School Diploma or equivalent required; at least some college preferred
  • Proficiency in software applications
  • NYS Valid Driver License
  • Ability to communicate effectively and professionally while maintaining the utmost level of discretion and confidentiality
  • Proven ability to work collaboratively and diplomatically with diverse groups
  • Proven ability to handle multiple tasks effectively while under pressure
  • Strong organizational skills, detail-oriented, and efficient
  • Maturity, integrity, and sound judgment

  • Office Manager

    3 weeks ago


    Bronx, United States Neighborhood Association Inc Full time

    Role Summary: The Office Manager will be responsible for organizing and coordinating office and facility operations and procedures to ensure effectiveness and efficiency in the daily workflow, within the scoop of the administrative assistance daily office activities. The assistant will perform duties such as arranging meetings, scheduling appointments,...

  • Office Manager

    1 week ago


    Bronx, United States Neighborhood Association Inc Full time

    Summary: The Office Manager will be responsible for organizing and coordinating office operations and procedures in order to ensure effectiveness and efficiency in the daily workflow, within the scoop of the administrative assistance daily office activities. The assistant will perform duties such as arranging meetings, scheduling appointments, keeping the...

  • Dental Office Manager

    3 weeks ago


    Bronx, United States Diamond Braces Full time

    Senior Office ManagerLove making people smile? Join Diamond Braces as office manager and enjoy exciting GROWTH opportunities, Medical, Dental, Vision, 401K Match and PTO and supportive TEAM dedicated to creating world-class SMILES. Ready to turn smiles into your career? Let’s meet!Why Diamond Braces?At Diamond Braces, your career growth is our priority. We...

  • Tax Office Manager

    4 weeks ago


    Bronx, New York, United States H&R Block Full time

    Job SummaryWe are seeking a highly skilled and experienced Tax Office Manager to lead our team of tax professionals in multiple offices. As a Tax Office Manager, you will be responsible for providing leadership and guidance to our team members, ensuring that they have the necessary tools and resources to deliver exceptional client service and achieve...

  • Tax Office Manager

    4 weeks ago


    Bronx, New York, United States H&R Block Full time

    Job SummaryWe are seeking a highly skilled and experienced Multi-Unit Team Leader to join our team at H&R Block. As a key member of our leadership team, you will be responsible for providing leadership and guidance to our customer-centric teams in multiple tax offices.Key ResponsibilitiesManage office staffing, operations, and logistics for multiple offices...

  • Office Manager II

    3 weeks ago


    Bronx, United States BronxCare Health System Full time

    Overview: May serve as personal/CONFIDENTIAL Secretary for the Director of the Department. Monitors and prepares confidential correspondence, handles all related matters. Schedules appointments, maintains the Directors calendar, and prepares agenda. May Supervise the departments secretaries and clerical staff. Assigns work priorities and deadlines to...

  • Office Coordinator

    4 weeks ago


    Bronx, New York, United States Neighborhood Association Inc Full time

    The Office Manager will be responsible for overseeing the day-to-day operations of the Neighborhood Association Inc. office, ensuring a smooth and efficient workflow.Key responsibilities include:Coordinating office activities and procedures to ensure effectiveness and efficiencyManaging office supplies and equipmentProviding administrative support to staff...

  • Office Assistant

    3 weeks ago


    Bronx, United States Unicare Homecare Full time

    Job Description: Are you organized, detail-oriented, and looking for a part-time role? Join our team as an Office Assistant Responsibilities: Provide administrative support to office staff Manage phone calls, emails, and scheduling Maintain and organize office files and records Assist with various office tasks and projects MUST BE BILINGUAL (ENGLISH AND...


  • Bronx, United States Plastic Surgery office Full time

    Key Responsibilities:Develop, implement, and manage social media strategies to increase brand awareness of our practice, engagement, and follower growth across platforms such as Instagram, TikTok, YouTube, and FacebookConduct competitive research and audience analysis to identify new opportunities and trends within the social media landscape in the surgical...


  • Bronx, New York, United States CENTER FOR URBAN COMMUNITY SVC Full time

    Job SummaryThe Center for Urban Community Services is seeking a Per Diem Office Manager to join our team at The Betances Residence. As a key member of our administrative staff, you will be responsible for ensuring the effective operation of all administrative support activities at our site. This includes working closely with our Program Director and...


  • Bronx, New York, United States Essen Medical Associates Full time

    Job Summary:We are seeking a highly organized and detail-oriented individual to join our team as a Medical Office Coordinator. As a key member of our staff, you will be responsible for greeting incoming patients, recording their personal details, gathering medical histories, and obtaining health insurance information.Responsibilities:Welcoming patients to...


  • Bronx, New York, United States St. Barnabas Full time

    The Medical Office Coordinator plays a vital role in supporting the professional and auxiliary activities of the medical unit at St. Barnabas Hospital. Under the direction and supervision of the professional nurse and manager, this individual is responsible for performing a range of clerical duties, including receptionist and communication functions.Key...

  • Office Assistant

    3 days ago


    Bronx, United States The Jewish Board Full time

    Make a bigger difference At The Jewish Board, we don't just make a difference - we make a bigger difference as we serve 45,000 New Yorkers every year. Join our dedicated team that's been helping communities across New York City for almost 150 years and see just how big of a difference you can make. Reasons you'll love working with us:If you have a particular...

  • Office Assistant

    5 days ago


    Bronx, United States The Jewish Board Full time

    Make a bigger difference At The Jewish Board, we don't just make a difference - we make a bigger difference as we serve 45,000 New Yorkers every year. Join our dedicated team that's been helping communities across New York City for almost 150 years and see just how big of a difference you can make. Reasons you'll love working with us:If you have a particular...

  • Public Safety Officer

    2 months ago


    Bronx, New York, United States Manhattan University Full time

    About the PositionManhattan University is seeking a highly skilled and dedicated Public Safety Officer to join our team. As a Public Safety Officer, you will play a vital role in maintaining a safe and secure campus environment for our students, faculty, and staff.Key ResponsibilitiesProtect Manhattan University personnel and facilities against hazards,...


  • Bronx, New York, United States Essen Medical Associates Full time

    Job Summary: As a Receptionist at Essen Health Care, you will play a vital role as the first point of contact for our patients and visitors. Your primary responsibilities will include assisting patients, managing incoming calls to the facility, scheduling appointments, and maintaining an organized and welcoming environment.Responsibilities:Welcome and assist...

  • Security Officer

    1 month ago


    Bronx, New York, United States Ridgewood Full time

    Job SummaryThis is a full-time Security Guard position at our Ridgewood branch, located in Franklin Square. The successful candidate will be responsible for ensuring the safety and security of our premises, employees, and customers.Key ResponsibilitiesImplement and maintain a secure environment by following established procedures and protocols.Conduct...

  • Compliance Officer

    4 weeks ago


    Bronx, New York, United States AEG Full time

    Job SummaryWe are seeking a highly skilled Compliance Officer to join our team at AEG. The successful candidate will be responsible for ensuring responsible service of alcohol throughout the entire building in accordance with state and company policies.Key ResponsibilitiesSupervise the serving of alcohol by game day staffEnsure staff is adhering to Legends'...


  • Bronx, United States GardaWorld Full time

    Job Title: Security Officer F02 Required BronxJob Summary: We are seeking a highly skilled Security Officer to join our team at GardaWorld. As a Security Officer, you will be responsible for observing and surveying the area, providing reporting on activity, and providing rapid response in critical situations.Key Responsibilities:Observe and survey the area...


  • Bronx, New York, United States Good Shepherd Services Full time

    Good Shepherd Services is a leading multi-service agency with a strong commitment to providing support to youth and families. We are seeking an Administrative Assistant to join our team and contribute to our mission.The Administrative Assistant will be responsible for maintaining records and files, tracking data, and communicating with staff, participants,...