Office Manager

7 days ago

Medford, United States Kairos Full time
Description

Primary Purpose

The Office Manager will oversee the general administrative functions and activities of the office. Performs duties at the professional level, directly related to the management or general business operations of the department. Must exercise independent judgement and discretion. This position will be located in Grants Pass, OR.

Education and Experience

Three years business school or equivalent combination of education and experience. Computer/word processing skills (65 wpm preferred) demonstrated organizational and communications skills. Knowledge of Medicaid rules and fee-for-service billing preferred.

Preferred office experience - customer service, telephone skills, typing, documentation skills, meeting planning, verbal communication, written communication, dependability, and attention to detail.

Essential Duties, Responsibilities and Core Competencies
    1. Ensure effective telephone and mail communications, both internally and externally, to maintain a professional image.
    2. Prepare and modify documents including correspondence, reports, drafts, memos, etc.
    3. Responsible for coordinating meetings, training rosters, and scheduling meeting spaces.
    4. Oversee maintenance, ordering, receiving, stocking and distribution of office supplies.
    5. Responsible for completion of all access admission and discharge documentation.
    6. Routinely complete program reports in a timely manner.
    7. Assists with Records Custodianship; receiving requests for records and sending out records as requested.
    8. May assist the Billing Analyst and Utilization Manager in troubleshooting billing problems and discrepancies as necessary.
    9. Responsible for maintaining staff schedules.
    10. May be assigned to supervisory duties dependent on program needs.
    11. Abide by ethical codes, mission, values, and professional standards, including confidentiality and HIPPA.
    12. Actively utilize, reference, and follow agency policies, procedures, and guidelines.
    13. Present a positive attitude, professional demeanor and demonstrated respect with youth and young adults, families, staff, visitors, and community partners.
    14. Perform all work tasks in a proper and safe manner per established policies, procedures, and guidelines to prevent unnecessary injury, time loss and agency expense.
    15. Comply with all federal, state and agency health and safety reporting requirements.
    16. Ensure client contact information is up to date in electronic health record and scheduling platform.
    17. Perform data entry, word processing, and transcription duties as needed.
    18. Provide clerical and other necessary support to staff.
    19. Coordinate delivery and pick up of mail.
    20. Ensure authorizations are entered and received for all branches of the program.
    21. Provide oversight for the scheduling of annual assessments and related paperwork, as well as required service plan updates.
    22. Coordinate with community partners to ensure assessments and scheduling are complete for outside referrals (i.e. step down care, DHS, WRAP, IIBHT, etc.)
    23. Develop and maintain workflows for all branches of the program.
    24. Provide coverage for and oversee med room activities (i.e. oversight of Medical Receptionist, troubleshoot prescription issues, etc.).
    25. Provide oversight and assist with engagement.
    26. Oversee new hire onboarding process.
Treatment Foster Care/Respite (if applicable)
  1. Oversee administrative functions of Treatment Foster Care.
  2. Oversee recruitment, certifications, and recertifications for Treatment Foster Care homes.
  3. Coordinate respite stays for Treatment Foster Care youth.
  4. Coordinate and review referrals for crisis respite program.
  5. Review referrals for Treatment Foster Care.

Supervisory Responsibilities: Lead, train and develop office staff for maximum effectiveness. Performs all supervisory responsibilities for assigned staff, which may include scheduling and assigning work, training, hiring, and addressing, and/or documenting performance or disciplinary issues.

Other Responsibilities: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Requirements

In order to be considered for a position with Kairos, applicants must meet and agree to the following requirements:
  • Meet all Education and/or Experience Requirements listed for the specific position.
  • Provide references upon request.
  • Request official transcripts upon offer of employment.
  • Provide proof of current, valid Oregon Driver's License (or if out-of-state will obtain Oregon license within 30 days), comprehensive automobile insurance (if applicable) and a safe driving record (minimum of 3 yrs.) to use company or personal vehicle for required duties.
  • Successfully pass a Criminal Background Check and Medicaid Fraud Check.
  • Obtain and maintain current CPI Verbal De-Escalation Certification during employment.
  • Obtain and maintain current First Aid and Cardiopulmonary Resuscitation (CPR) certification during employment.
  • Obtain a Food Handler's Card once employed.

  • Office Manager

    3 weeks ago

    Medford, United States MSCCN Full time

    Description We are in search of an Office Manager to join our team in Medford, Massachusetts. This role requires the successful candidate to manage the office's operations and procedures, ensuring all administrative tasks are executed efficiently and effectively. This opportunity offers a long-term contract employment. Responsibilities: Implement and...

  • Office Manager

    3 weeks ago

    Medford, United States MSCCN Full time

    Description We are in search of an Office Manager to join our team in Medford, Massachusetts. This role requires the successful candidate to manage the office's operations and procedures, ensuring all administrative tasks are executed efficiently and effectively. This opportunity offers a long-term contract employment. Responsibilities: Implement and...

  • Office Manager

    1 week ago

    Medford, United States Kairos Full time

    DescriptionPrimary Purpose The Office Manager will oversee the general administrative functions and activities of the office. Performs duties at the professional level, directly related to the management or general business operations of the department. Must exercise independent judgement and discretion. This position will be located in Grants Pass, OR....

  • Office Manager

    6 days ago

    Medford, United States Kairos Full time

    DescriptionLocated in Grants Pass!Primary Purpose The Office Manager will oversee the general administrative functions and activities of the office. Performs duties at the professional level, directly related to the management or general business operations of the department. Must exercise independent judgment and discretion. This position will be located...

  • Retail Senior Store Manager

    2 weeks ago

    Medford, United States FedEx Office and Print Services Full time

    POSITION SUMMARY: As the Store Manager I or II, you will have a hands-on opportunity to develop supervisory experience and skills while managing the overall operations at a low or lower complexity store. You will learn how to drive success, gain expertise and a clear understanding of the business operations, and create and develop great teams. The Store...

  • Automotive Office Manager/Controller

    4 weeks ago

    Medford, Massachusetts, United States Tantillo Auto Group Full time

    Job Title: Automotive Office Manager/ControllerAbout the Role:We are seeking an experienced Automotive Office Manager/Controller to join our team at Tantillo Auto Group. The successful candidate will have a proven track record in managing office operations, financial transactions, and staff.Key Responsibilities:Manage office operations, including accounts...

  • Automotive Office Manager/Controller

    3 weeks ago

    Medford, United States Tantillo Auto Group Full time

    112 Mitsubishi located at 2004 NY 112, Medford , NY is seeking an energetic Office Manager! Automotive Office Management experience is required. Applicants must have knowledge of Title work, Accounts Payable & Receivable and Microsoft Office. The right candidate must have experience with: Dealer Track / Reynolds and Reynolds experience is preferred, but not...

  • Assistant Office Manager

    5 days ago

    Medford, United States Alsco External Full time

    $50,000 to $52,000 annually DOE Classification: Exempt We are Alsco Uniforms. We've been working hard for our customers since 1889 when we invented the uniform and linen rental industry. Alsco Uniforms has grown into a worldwide leader serving over 350,000 customers in 13 countries. It's our job every day to make every aspect of the customer experience...

  • Assistant Office Manager

    5 days ago

    Medford, United States Alsco External Full time

    $50,000 to $52,000 annually DOE Classification: Exempt We are Alsco Uniforms. We've been working hard for our customers since 1889 when we invented the uniform and linen rental industry. Alsco Uniforms has grown into a worldwide leader serving over 350,000 customers in 13 countries. It's our job every day to make every aspect of the customer experience...

  • Technical Service Director

    1 month ago

    Medford, Oregon, United States Pacific Office Automation Full time

    Job OverviewPacific Office Automation is a leading document imaging and technology dealer with a strong presence in the western United States. With over 40 years of experience in office equipment and technology sales/service, we have established ourselves as a trusted partner for top manufacturers such as Canon, Sharp, Konica Minolta, HP, Ricoh, and...

  • Project Manager for Southern Oregon Office

    4 weeks ago

    Medford, Oregon, United States SB James Oregon Full time

    Job DescriptionS+B James Construction is seeking a highly motivated and passionate Project Manager for our Southern Oregon office. As a Project Manager, you will be responsible for providing effective leadership, mentorship, and ensuring quality and timely completion of projects assigned.Key ResponsibilitiesOverall project and team performanceMaintain strong...

  • Office Administrator

    4 days ago

    Medford, United States Eastern Wholesale Fence LLC Full time

    Job Title: Office Administrator Department Name: MFG Departments Reports to (title): MFG Office Manager Job Summary: The Office Administrator will manage a subdivision of departments, controlling MFG production entry, inventory and coordinating with the supervisor of each department. Essential Job Functions: Generate work orders for MFG for scheduling of...

  • Office Administrator

    5 days ago

    Medford, United States Eastern Wholesale Fence LLC Full time

    Job Title: Office Administrator Department Name: MFG Departments Reports to (title): MFG Office Manager Job Summary: The Office Administrator will manage a subdivision of departments, controlling MFG production entry, inventory and coordinating with the supervisor of each department. Essential Job Functions: Generate work orders for MFG for scheduling of...

  • Automotive Office Manager/Controller: Leadership Role in Dealership Operations

    12 hours ago

    Medford, New York, United States Tantillo Auto Group Full time

    Are you a skilled automotive professional looking for a leadership role in a dynamic dealership environment? Tantillo Auto Group is seeking an energetic and experienced Automotive Office Manager to join our team.About the PositionWe are looking for a highly motivated individual with a proven track record in automotive office management. As an Automotive...

  • Office Administrator

    2 weeks ago

    Medford, United States Camping World Full time

    Camping World is seeking an Office Administrator for our growing team. The Office Administrator will help support the dealership with sales paperwork, payments, inventory and payroll. **What Youll Do:** + Breakdown, post and submit funding paperwork for all Sales transactions + Process and post all cash receipts, credit card payments, scanned checks and ACH...

  • Office Coordinator

    1 month ago

    Medford, Massachusetts, United States The BLS Company Full time

    Job Title: Office AssistantWe are seeking a highly organized and detail-oriented Office Assistant to join our team at The BLS Company. As an Office Assistant, you will play a critical role in ensuring the smooth operation of our daily activities.Key Responsibilities:Collaborate with dispatch teams to assign trips, vehicles, and chauffeurs efficiently.Support...

  • Part Time Office Assistant

    4 weeks ago

    Medford, Massachusetts, United States Guldmann Inc Full time

    Guldmann Inc is seeking a part-time Office Assistant to support our Boston team.This role involves ensuring the smooth operation of our office and providing excellent customer service to our clients.Greet customers/visitors in a friendly and open mannerAnswer incoming calls, determine the purpose of the call, and route accordinglySupport Homecare clients by...

  • Part time Office Assistant

    4 weeks ago

    Medford, United States Guldmann Inc Part time

    Job DescriptionJob Description Guldmann Inc is looking for a part time, energized Office Assistant to join our Boston team.We would love to speak with you if you enjoy working with people, need a flexible work environment and part time hours. As an Office Assistant, you will be responsible for ensuring our office operations run smoothly and providing...

  • Part time Office Assistant

    4 weeks ago

    Medford, United States Guldmann Inc Part time

    Job DescriptionJob DescriptionDescription: Guldmann Inc is looking for a part time, energized Office Assistant to join our Boston team.We would love to speak with you if you enjoy working with people, need a flexible work environment and part time hours. As an Office Assistant, you will be responsible for ensuring our office operations run smoothly and...

  • Part Time Office Assistant

    4 weeks ago

    Medford, Massachusetts, United States Guldmann Inc Full time

    We are seeking a highly organized and detail-oriented Office Assistant to join our Boston team at Guldmann Inc.The ideal candidate will have excellent communication and interpersonal skills, with the ability to work independently and as part of a team.Responsibilities will include:Greeting customers and visitors in a friendly and open mannerAnswering...