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Construction Assistant
2 months ago
Job Title: Administrative Assistant
Job Location: Midland, TX
Position Overview:
The Administrative Assistant (AA) will provide essential support to the
management and executive team, ensuring smooth daily operations. The ideal candidate
will be detail-oriented, reliable, and have strong communication and decision-making
skills.
Key Responsibilities:
• Answer and direct incoming phone calls professionally.
• Accurately enter accounts payable transactions and handle invoices.
• Prepare checks in compliance with the company’s payable policies.
• Manage office files, including job and vendor documentation.
• Oversee office maintenance, equipment, and supply procurement.
• Welcome visitors and direct them appropriately.
• Prepare and maintain subcontractor agreements, insurance, and waivers.
• Ensure up-to-date DOT record management.
• Create and send cash spending reports using Excel.
• Assist with team collaboration, process improvements, and analysis.
• Perform other duties as assigned by supervisors.
Qualifications:
• Proficiency in accounts payable and QuickBooks Online.
• Intermediate skills in Microsoft Office Suite.
• Detail-oriented with strong multitasking abilities.
• 5+ years of experience in an administrative role.
• Preferred experience with Sage 100.
• Commitment to the company’s vision and goals.