Administrative Assistant

3 weeks ago


houston, United States Professional Alternatives Full time

Administrative Assistant – Commercial Real Estate

Direct Hire; up to 60k

Houston, TX 77024


**Previous real estate experience is required, preferably in Commercial Real Estate**


Duties:


  • Provide full cycle administrative support to a team of busy brokers to include calendar management, mail/shipping/delivery oversight, email correspondence, etc.
  • Schedule, coordinate, and attend meetings; take detailed notes and distribute
  • Arrange conference calls; act as gatekeeper in person and via incoming calls; respond and react accordingly
  • Coordinate and manage marketing and research requests
  • Order and coordinate installation of property signage
  • Update and distribute leasing reports
  • Assemble and organize property research data
  • Support with marketing, social media, and website initiatives to include updating and keeping current various sites including LinkedIn, etc.
  • Prepare leases, presentations, and other real estate documents
  • Handle office managerial duties to include errands (Costco), office supply management, facilities and building management partnership, etc.
  • Manage electronic and paper filing systems
  • Handle light accounting-related duties; prepare expense reports; reconcile credit card statements (future task)


Qualifications:


  • Bachelor’s degree in business administration or equivalent highly preferred
  • Previous real estate experience is required to support multiple real estate brokers
  • Excellent Microsoft Office Suite skills; tech and software savvy
  • Superior written and verbal communication skills
  • Outstanding organizational skills and ability to juggle multiple tasks at once
  • Collaborative approach, take initiative, and think independently
  • Organizational and multi-tasking skills; efficient and accurate
  • High energy, positive spirit, and commitment to work in a fast-paced and dynamic environment
  • Friendly and professional demeanor; exercise discretion and confidentiality


Other Information:


  • Newly created position that will be utilized a lot; the role will unfold as the team settles in and can delegate; will be a combo of administrative assistant, executive assistant, and project manager; will wear many hats
  • Small, collaborative office with talented and busy brokers
  • Benefits and PTO


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