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Administrative Specialist II FL

2 months ago

palm beach, United States US Tech Solutions, Inc. Full time

Duration: 6+ months contract with potential extends or Convert

Job Description:

  • Under general supervision, provides general administrative support to a department or group of professionals. Collects, compiles, and analyses moderately complex data and information. Composes straightforward written descriptions of results. Requires the ability to exercise independent judgment and employ basic reasoning skills. Typically requires a high school education or equivalent and two to four years of experience. Frequently reports to a department manager.

  • The Supply Chain Administrator will a critical support role in the Procure to Pay process. This role will interface with the procurement organization to timely resolve vendor information and payment issues. This position will work collaboratively with internal stakeholders (Accounts Payable, Vendor Maintenance and Procurement) as well with the active supplier base supporting the business.

Responsibilities:

· Review and resolve invoice discrepancies, ensuring accuracy and compliance with company policies.

· Address and correct vendor invoice submissions that do not match Purchase Orders.

· Manage freight handling invoice discrepancies with relevant stakeholders.

· Process vendor banking changes in the Purchaser's ERP system to update payment information.

· Collaborate with vendors and internal teams to resolve issues and ensure timely payment of invoices.

· Maintain accurate records of all invoice and vendor interactions.

· Support the Supply Chain department with administrative tasks related to invoice and vendor information management records.

· Generate reports on invoice discrepancies and vendor issues for management review.

Experience:

  • · Proven experience in an administrative role, preferably within a supply chain, procurement, or finance department.

Skills:

  • · Strong preference for candidates with Accounts Payable, Vendor Maintenance and Procurement .

Education:

  • · High school diploma or equivalent; an associate or bachelor’s degree in business, finance, or related field is preferred.
  • · Excellent communication skills, both written and verbal.
  • · Ability to work effectively with vendors and internal stakeholders