Administrative Specialist II

2 weeks ago


North Palm Beach, United States Robert Half Full time
Job DescriptionJob Description

Position Summary:

The Supply Chain Administrator plays a vital support role in the Procure-to-Pay process, ensuring smooth operations between vendors and internal stakeholders. This position will focus on resolving vendor information and payment issues while collaborating with Accounts Payable, Vendor Maintenance, Procurement teams, and the company’s supplier base to support the business.


Key Responsibilities:

  • Review and resolve invoice discrepancies, ensuring compliance with company policies and accuracy in processing.
  • Address vendor invoice submissions that do not align with purchase orders and implement corrective actions.
  • Manage freight invoice discrepancies in collaboration with relevant stakeholders.
  • Update vendor banking information in the ERP system to ensure payment accuracy.
  • Act as a liaison between vendors and internal teams to ensure timely resolution of issues and invoice payments.
  • Maintain detailed and accurate records of vendor and invoice interactions.
  • Provide administrative support to the Supply Chain department, focusing on invoice and vendor information management.
  • Generate reports on invoice discrepancies and vendor-related issues for review by management.


Qualifications:

Education:

  • High school diploma or equivalent required.
  • An associate's or bachelor’s degree in business, finance, or a related field is preferred.

Experience and Skills:

  • Demonstrated experience in an administrative role, preferably in a supply chain, finance, or related department.
  • Strong communication skills, both written and verbal, to effectively collaborate with vendors and internal teams.
  • Exceptional attention to detail and organizational skills.
  • Proficiency in ERP systems and Microsoft Office Suite.
  • Problem-solving ability to manage and resolve complex vendor and payment-related issues.

Note: Procurement experience is not required for this role.



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