Administrative Assistant

3 weeks ago

Springfield, Ohio, United States Express Employment Full time
Located in Springfield, OH

Salary: $21.46

Administrative Assistant - Procurement & Inventory Management
$21.46 p/h | 1st shift

Job Overview

Looking for a detail-oriented Administrative Assistant to join our Community Development Department. This pivotal role encompasses administrative support, inventory management, purchasing coordination, and record-keeping responsibilities that are essential to our department's smooth operation.

Key Responsibilities
  • Provide comprehensive administrative support to the Director and Deputy Director
  • Coordinate and attend monthly meetings
  • Manage logistics for special events, staff meetings, and training sessions
  • Handle incoming phone calls and direct them appropriately
  • Maintain detailed inventory records for materials, supplies, fixed assets, real property, and vehicles
  • Assist in preparing routine segments of the annual budget
  • Coordinate and maintain departmental records retention schedules
  • Process interdepartmental invoices for purchased items
  • Enter and distribute data in management information and citizen complaint tracking systems
  • Track vehicle repairs and fuel consumption, preparing quarterly and annual cost analyses
  • Design and implement functional inventory control systems with uniform reporting procedures
  • Assist with special projects, including preparing reports and policy recommendations
  • Support biweekly progress and planning reports
Qualifications
  • High school diploma or GED required
  • College-level coursework in inventory control, purchasing, accounting, or related areas preferred
  • Experience in purchasing processes, inventory systems, or large-scale record management
  • Valid Ohio driver's license
  • Strong organizational and multitasking abilities
  • Excellent attention to detail and accuracy
  • Proficient computer skills, particularly with database management
  • Ability to exercise independent judgment while working under general direction
  • Commitment to a workplace culture of respect, engagement, and accountability
What We Offer
  • Opportunity to make a meaningful impact in community development
  • Collaborative work environment
  • Professional growth and development opportunities
  • Competitive salary and benefits package
This position plays a crucial role in maintaining operational efficiency within our Community Development Department. The ideal candidate will thrive in a fast-paced environment while maintaining accuracy and attention to detail.

#SOH

Equal Opportunity Employer

Express Office: Springfield

2200 North Limestone Street

Suite 116

Springfield, OH 45503

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