Re-entry Services Coordinator

6 days ago

Honolulu, United States Institute For Human Services Full time

Summary

Provides case management and administrative support to the IHS Re-entry Program Manager (RPM). Carries a small caseload of (8) released offenders while supporting the RPM with procurement, reports and purchasing, invoicing, reimbursements and disseminating information about the program under the direction of the RPM.

Essential Functions

  1. Demonstrate excellent customer service consistent with the standards contained in the Vision, Mission, and Values of the organization.
  2. Maintain confidentiality at all times; courteously answer phones, provide information, take accurate messages and direct calls as appropriate to facilitate the work of the RPM.
  3. Meet with participants in. the Re-entry Program to assess needs, develop a service plan that includes transition into permanent housing and employment and link with resources to support sustainability
  4. Work collaboratively with the RPM to ensure that program information is timely communicated.
  5. Prepare internal and external documents for distribution to team members and community partners as directed.
  6. Supports assembly and coordination of materials for contracts, grants, memorandum of agreements and other official documents that delineate relationships with other entities.
  7. Manages projects authorized by the RPM to include interfacing with other program managers as needed to meet needs of clients served and needs of the program itself
Other Duties
  1. Manage purchasing.
  2. Attend all mandatory training, general staff and department meetings as directed.
  3. Performs other duties and accepts responsibilities as assigned.
Supervisory Responsibility

This position may have daily supervisory responsibility of community volunteers or interns who are providing assistance with special projects or assignments that support the department. The responsibility when assigned, includes ensuring volunteers are working safely, are monitored and supported to have a positive volunteer experience.

Work Environment

This job operates in a professional indoor environment. Temperatures may vary as the position moves from air conditioned (AC) to open air/non AC areas. Some contact to persons served including but not limited to those affected by domestic violence, child abuse, substance abuse, mental illness, ex-offenders, and the medically fragile. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Mental & Physical Demands

The position requires adaptability, the ability to work under pressure and strong communication skills to resolve conflict. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to speak and hear. The employee frequently is required to stand; walk; use hands to reach, lift, bend, stoop, push, and pull up to 20 pounds.

Position Type/Expected Hours of Work

Regular Full-time. Generally Monday through Friday during business hours. Some evenings, weekends and holidays as needed including Board activities or other agency sponsored events. Hours and days may vary based on the needs of the organization.

Competencies
  1. Customer Oriented
  2. Communication/Interpersonal Skills
  3. Organization/Attention to Detail
  4. Time Management, scheduling
  5. Computer Proficient
Required Knowledge/Skills/Abilities
  1. Knowledge in office management and procedures; advanced computer skills.
  2. Strong interpersonal, verbal and written communication.
  3. Excellent people, customer service and phone skills.
  4. Possess personal qualities of integrity, patience and commitment to mission.
  5. Flexible and able to multitask; can work within an ambiguous, fast-moving environment.
  6. Support project management: planning, setting of goals executing on activities and reporting on KPI as developed with RPM.
Required Education and Experience
  1. High School diploma or GED equivalent.
  2. One year of administrative experience or executive assistant experience in a busy office setting; experience working in an environment serving disenfranchised or medically fragile populations.
  3. Excellent computer skills; able to navigate Google email, Microsoft applications and databases.
Preferred Education and Experience
  1. Bachelor's degree in Business Administration, Human Services, Social Work or related field.
  2. Office Management Certification.
  3. Three to five years of executive administrative experience providing support to multiple executives or experience in a busy business setting.
  4. Project management experience. Establishing target goals, budget, plans and timeline.
  5. Experience working in a nonprofit or Human Services environment.
  6. Valid Driver's License and clean traffic abstract.


IHS is an Equal Opportunity Employer, maintains a Drug and Alcohol-free Workplace, and is an employer of National Service.

  • Health Coordinator

    3 weeks ago

    Honolulu, United States HMSA Full time

    Conduct timely face to face assessments and develop, document, and implement targeted health action plans/care plans based on the results of the assessment for members requiring assistance with care coordination.Coordinate a multi-disciplinary team to develop a person- centered care plan to include but not limited to member‘s PCP, other service providers...

  • Office Coordinator

    4 weeks ago

    Honolulu, Hawaii, United States High Performance Systems Inc Full time

    Job DescriptionHigh Performance Systems, Inc. is seeking a highly skilled Office Coordinator to join our team. As a key person in our organization, you will be relied upon to manage the front office operations, including office clerical tasks, data entry, and light accounting duties.Responsibilities:Manage front office operations, including reception, phone,...

  • Front Desk Coordinator

    4 weeks ago

    Honolulu, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering an employment opportunity for a Front Desk Coordinator in the Architecture industry, based in HONOLULU, Hawaii. As a Front Desk Coordinator, you will primarily be handling administrative tasks, including client communication, organizing files and scheduling meetings. This role is integral to ensuring smooth...

  • Customer Service

    4 weeks ago

    Honolulu, United States Xpress Trucking & Logistics, Inc. Full time

    Job Type Full-time Description Job Summary: A Customer Service Representative to handle the day-to-day operations in scheduling inbound freight deliveries whilst providing exceptional customer service to all customers, colleagues, and the community. In addition to the specifics below, we are looking for someone who is motivated, willing to learn, and be part...

  • Customer Service Representative

    3 weeks ago

    Honolulu, United States TEKsystems Full time

    Job DescriptionJob DescriptionDescription:This is an internal and external client facing position that requires excellent customer service skills and interpersonal communication skills (listening/verbal/written). One must be able to; manage difficult or emotional client situations; Respond promptly to client needs; Solicit client feedback to improve service;...

  • Purchasing Clerk

    4 weeks ago

    Honolulu, United States Core Group Resources Careers Full time

    Core Group Resources is America's leading recruitment company. Founded by a service academy graduate who has offshore experience, Core Group Resources' expertise is unmatched in the marine offshore market, finance, IT, renewables, & non-profit for executive search, staffing, and expertise identification.*Purchasing Clerk (Entry Level) Job Summary* We are...

  • Purchasing Clerk

    5 months ago

    Honolulu, United States Core Group Resources Careers Full time

    Core Group Resources is America's leading recruitment company. Founded by a service academy graduate who has offshore experience, Core Group Resources' expertise is unmatched in the marine offshore market, finance, IT, renewables, & non-profit for executive search, staffing, and expertise identification.*Purchasing Clerk (Entry Level) Job Summary*We are...

  • Service Coordinator

    6 days ago

    Honolulu, Hawaii, United States ABM Industries Full time

    Job SummaryThe Service Coordinator will be responsible for receiving and processing client assistance requests, and allocating resources to respond to those requests in a timely and efficient manner.Key ResponsibilitiesEstablish and maintain effective communication with clients, colleagues, and supervisors.Schedule and dispatch resources, including team...

  • Purchasing Clerk

    4 weeks ago

    Honolulu, United States Core Group Resources Careers Full time

    Core Group Resources is America's leading recruitment company. Founded by a service academy graduate who has offshore experience, Core Group Resources' expertise is unmatched in the marine offshore market, finance, IT, renewables, & non-profit for executive search, staffing, and expertise identification.*Purchasing Clerk (Entry Level) Job Summary*We are...

  • Entry Level Caregiver Drivers

    6 months ago

    Honolulu, United States Home Instead - Honolulu, HI Full time

    Do you enjoy getting to know people and building meaningful relationships?  Do you have a heart for helping those in need? If so, this entry level caregiver role could be just the fit for you! Entry Level caregivers provide a variety of in-home care services for aging adults, helping to keep them at home safely and independently for as long as...

  • Service Coordinator

    6 months ago

    Honolulu, United States Home Instead - Honolulu, HI Full time

    Are you a CNA looking for a career move? Do you have excellent communication and customer service skills? Have excellent  computer skills and have a passion for staffing in a face paced office enviroment. If so, we would love to talk to you about our opportunity. Objective:The Service Coordinator is expected to perform a variety of duties in the area of...

  • Integrated Marketing Coordinator

    4 months ago

    Honolulu, United States PacRim Marketing Group Full time

    The Integrated Marketing Coordinator will support the development and execution of comprehensive marketing strategies that unify messaging across all channels. This role requires a collaborative team player with a keen eye for detail, strong organizational skills, and the ability to manage multiple projects simultaneously. The Integrated Marketing...

  • Human Resources Coordinator

    4 weeks ago

    Honolulu, United States Elite Parking Full time

    Since 1992, ELITE Parking Services has been proudly serving Hawaii′s businesses, people, and hospitality industry with the state′s best valet and self-parking services. But what we do is more than simply parking cars. Our philosophy is to provide the most efficient and courteous valet services at affordable rates and ensure that every guest we serve...

  • Admissions Coordinator

    5 days ago

    Honolulu, United States Volare Health LLC Full time

    Exciting Opportunity: Admissions Coordinator at Hale Nani Rehabilitation and Nursing Center in Honolulu, HI! Are you an enthusiastic and customer-focused professional with a passion for helping others? Hale Nani Rehabilitation and Nursing Center is seeking a dedicated Admissions Coordinator to join our vibrant team in beautiful Honolulu. Why Hale Nani? At...

  • Customer Service Coordinator

    7 days ago

    Honolulu, Hawaii, United States ABM Industries Full time

    Job SummaryAs a Customer Service Coordinator at ABM Industries, you will play a vital role in ensuring the smooth operation of our services.Key ResponsibilitiesEstablish and maintain effective communication with clients, coworkers, and supervisorsSchedule and dispatch resources to meet customer requests and specificationsEnsure timely and efficient movement...

  • Guest Services Coordinator

    1 month ago

    Honolulu, Hawaii, United States Marriott Full time

    Job SummaryAs a Guest Services Coordinator at Marriott, you will be responsible for providing exceptional service to our guests. This includes supplying directions and information regarding property amenities, services, and hours of operation, as well as local areas of interest and activities. You will also be responsible for responding to special requests...

  • Office Administrative Coordinator

    1 month ago

    Honolulu, Hawaii, United States Servpac Inc. Full time

    Job OverviewServpac Inc. is a dynamic company seeking a highly motivated and organized Office Administrative Assistant to join our team. As a key member of our support staff, you will play a vital role in ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to our team, including data entry, receptionist duties, and...

  • Staffing Coordinator

    1 month ago

    Honolulu, Hawaii, United States Always Best Care Senior Services - Oahu Full time

    Job OverviewAlways Best Care Senior Services - Oahu is seeking a highly organized and detail-oriented Staffing Coordinator to join our team. As a key member of our operations team, you will be responsible for coordinating and monitoring the work schedules of our caregivers to ensure seamless patient care.Key Responsibilities:Develop and maintain accurate...

  • Customer Service Rep II

    1 month ago

    Honolulu, United States Mohawk Industries Inc Full time

    Join the largest manufacturer of tile and natural stone in the United States and watch your career stand out with Dal-Tile, a subsidiary of Mohawk Industries. Our close-knit team of dedicated professionals has made us the success we are today. In exchange for their hard work, we support our people with a family-friendly work environment, a commitment to...

  • Customer Service Rep II

    1 month ago

    Honolulu, United States Dal-Tile Full time

    Join the largest manufacturer of tile and natural stone in the United States and watch your career stand out with Dal-Tile, a subsidiary of Mohawk Industries. Our close-knit team of dedicated professionals has made us the success we are today. In exchange for their hard work, we support our people with a family-friendly work environment, a commitment to...