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Marketing Coordinator II, III

2 months ago

Anchorage, United States Ahtna Full time
Summary

The Marketing Coordinator will assist with a variety of marketing activities and campaigns to include advertisements, articles in publications and newsletters, social media posting, website maintenance, award submissions, company events, company store, conferences, graphic development, maintain mailing lists, management of photography, content libraries, project descriptions, SOQ and Market Research support, staff resumes, and SWAG purchase/inventory.

This position will lead efforts to populate the CRM with past and future data as required. They will help develop reports based upon various requirements of staff, and run said reports on a frequency (weekly, monthly, etc.) as prescribed by management. They will lead/assist in developing and maintaining various Microsoft Teams, SharePoint, and 365 sites for the department.

Additionally, they will assist the Proposal Group when requested to develop proposal resumes and graphics.

Please note: This is initially a temporary position ranging between four and six months - the right candidate may have the potential to go full time permanent.

Salary range for this position is: $33.44/hour - 47.58/hour, please note this is a tiered position.

Essential Duties and Responsibilities (including but not limited to):
  • Assist in tracking potential opportunities and distribution to appropriate team members.
  • Assist with master resume reporting of projects and annual staff updates.
  • Draft and work with new hires in developing their master resumes to include formatting, and tech editing for consistency.
  • Dissect and catalog proposal and marketing content information for future use.
  • Edit and review draft documents for conformance to solicitation requirements.
  • Input initial opportunity data into CRM and help keep data updated through the opportunity lifecycle.
  • Maintain, organize, and update all marketing resources and materials database (resumes, project pages, standard proposal sections, graphics, etc.).
  • Maintain personnel and project information/attributes with a CRM database.
  • Prepare and coordinate past performance submissions and documents.
  • Support the development of SOQ, Market Research and Sources Sought Requests by collecting and compiling information through final delivery. This includes but is not limited to formatting, editing, writing, corresponding with staff and clients, final production, and delivery.
  • Work with the Business Development department to ensure the deployment of quality sales strategies and consistently apply the Ahtna brand.
  • Other duties and responsibilities as assigned.
Supervisory Responsibilities

None

Minimum Qualifications

All levels:
  • Associate degree in an applicable discipline.
    • Work experience may substitute education on a 1:1 basis.
  • Experience working in environmental, engineering, or construction-related field preferred.
  • Ability to pass background checks by various Federal Agencies (e.g., DOD, DHS, FAA, etc.) to obtain security access.
  • Ability to write and tech edit for quality work and the work of others.
  • Familiar with Adobe CS applications (InDesign, Illustrator, and Photoshop).
  • Graphic arts interests and/or experience.
  • Must be a US Citizen.
  • Proficient knowledge of MS Office (Word, Excel, PowerPoint, Teams, SharePoint).
  • Valid Driver's license with a clean driving record, able to drive company vehicles.
Level - II
  • Three (3) or more years of work experience (proposals/marketing/writing experience preferred) with a minimum of one (1) years of experience as a Marketing or Proposal Coordinator and/or Project Coordinator/Administrator in a similar industry (environmental, construction, professional services, etc.).
Level - III
  • Five (5) or more years of work experience (proposals/marketing/writing experience preferred) with a minimum of four (4) years of experience as a Marketing or Proposal Coordinator and/or Project Coordinator/Administrator in a similar industry (environmental, construction, professional services, etc.).
Preferred Qualifications
  • Bachelor's degree in an applicable discipline.
  • Experience responding to Department of Defense, federal, municipal, and tribal RFPs.
  • Experience with Microsoft Teams, SharePoint, and 365 site development.
  • Experience with Unanet by Cosential CRM database (or similar CRM platforms).
  • Strong set of skills in computer programs, including Microsoft Office suite (particularly Excel and Access).
  • Experience and knowledge of Alaska Native cultures.
Core Competencies
  • Accuracy: Ability to perform work accurately and thoroughly.
  • Communication: Ability to communicate effectively with others using the spoken word as well as communicate in writing clearly and concisely.Ability to interact with staff at all levels of the company to complete tasks.
  • Confidentiality: Ability to preserve confidential information.
  • Decision Making: Ability to make sound decisions and exercise good judgment while working under pressure.
  • Detail Oriented: Must be detail-oriented with an emphasis on quality, accuracy, and content.
  • Goal Oriented: Ability to focus on a goal and obtain a pre-determined result.
  • Organization: Ability to remain organized and energetic with the ability to manage multiple competing deadlines.
  • Self-Motivated: Ability to be internally inspired to perform a task to the best of one's ability using his or her own drive or initiative while remaining flexible, and also able to a team environment.
  • Time Management: Ability to utilize the available time to organize and complete work within given deadlines. Capable of re-prioritizing efforts to meet dynamic workloads and schedule shifts.

Shareholder Preference

Pursuant to PL 93-638, as amended, preference will be given to qualified Ahtna Native Corporation Shareholders, Descendants, and Spouses in all phases of employment.

Physical Demands

Frequent sitting, using hands/fingers, handling, reaching with hands and arms, talking, hearing, and seeing (up close, at a distance, along the periphery, with depth perception and the ability to adjust focus); walking; bending, pushing, pulling, and standing for up to 4 hours; occasional lifting of up to 25 pounds.

[Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.]

Work Environment

The work environment characteristics described in this job description are representative of those an employee encounters while performing the essential duties and responsibilities of this job.Work performed in a professional office setting utilizing telephone, computer, and other office equipment.Moderate travel is required to shareholder communities, subsidiary offices, and other locations as needed.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)