Executive Assistant
2 weeks ago
Executive Assistant Administrative Support Calendar Management Travel Booking Expense Management MongoDB is seeking an Executive Assistant in Palo Alto, CA, to support the CISO and two Security VPs. This role involves managing calendars, booking travel, and handling expenses, requiring strong prioritization and relationship‑building skills. The ideal candidate is organized, adaptable, and comfortable interacting with high‑level executives in a fast‑paced environment. This position offers an opportunity for career development. Responsibilities Manage executive calendars and accommodate last‑minute requests. Research, book, and amend travel arrangements. Track and submit expenses. Organize team dinners and events. Plan on‑sites and off‑sites (domestic and international). Maintain distribution lists and track action items. Manage multiple time zones due to executive travel. Prioritize requests with minimal guidance. Collaborate with R&D/Security team members on initiatives and events. Attend meetings, take notes, and distribute action items. Partner with internal communications for speaking engagements. Maintain confidentiality of sensitive information. Assist with new‑hire onboarding. Travel occasionally when needed. Ensure attention to detail and professionalism in all communications. Requirements 5+ years of administrative or executive support experience (tech preferred). Bachelor's degree or equivalent experience preferred. Highly organized and detail‑oriented. Exceptional communication skills. Proficiency with Google Apps, Concur, and Zoom preferred. Creative, flexible, and innovative team player. Experience with vendor sourcing, off‑site planning, and special projects. Open to feedback and growth opportunities. Able to handle confidential material. Experience booking domestic and international travel. Interest in Security is a plus. Benefits MongoDB offers equity, an employee stock purchase program, flexible paid time off, 20 weeks of fully‑paid parental leave, fertility and adoption assistance, a 401(k) plan, mental health counseling, transgender‑inclusive health insurance, and comprehensive health benefits (U.S.-based candidates). The base salary range for this role in the U.S. is $57,000 - $113,000 USD. How to Apply Interested in this position? Please submit your resume and cover letter through the application portal. #J-18808-Ljbffr
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Executive Assistant
2 days ago
Palo Alto, United States Career Group Full timeThis range is provided by Career Group. Your actual pay will be based on your skills and experience talk with your recruiter to learn more. Base pay range $100,000.00/yr - $120,000.00/yr A Venture Capital Firm in Palo Alto, CA is seeking a poised and proactive Executive Assistant to support a Senior Managing Partner and their high-performing team. This is a...
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Executive Assistant
3 weeks ago
Palo Alto, United States California Staffing Corporation Full timeExecutive Assistant Position We are looking for a detail-oriented and adaptable Executive Assistant to join our team in Palo Alto, California. This is a long-term contract position requiring someone who can provide comprehensive support to executives while maintaining discretion and a high level of integrity. The ideal candidate will possess excellent...
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Executive Assistant
2 weeks ago
Palo Alto, United States Stanford Health Care Full timeIf you're ready to be part of our legacy of hope and innovation, we encourage you to take the first step and explore our current job openings. Your best is waiting to be discovered. Day - 08 Hour (United States of America)Job DescriptionThis is a Stanford Health Care job.A Brief OverviewExecutive Assistants I provides the full range of administrative...
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Executive Assistant
3 weeks ago
Palo Alto, United States Veterans Staffing Full timeExecutive Assistant PositionWe are looking for a detail-oriented and adaptable Executive Assistant to join our team in Palo Alto, California. This is a long-term contract position requiring someone who can provide comprehensive support to executives while maintaining discretion and a high level of integrity. The ideal candidate will possess excellent...
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Executive Assistant
2 weeks ago
Palo Alto, United States TechBrains Full timeExecutive Assistant Administrative Support Calendar Management Travel Booking Expense Management MongoDB is seeking an Executive Assistant in Palo Alto, CA, to support the CISO and two Security VPs. This role involves managing calendars, booking travel, and handling expenses, requiring strong prioritization and relationship?building skills. The ideal...
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Executive Assistant
3 weeks ago
Palo Alto, United States Career Group Full timeExecutive Assistant to Co-Founder Location: Palo Alto (Hybrid)Our client, a rapidly expanding finance firm, is seeking a polished, dynamic, and highly proactive Executive Assistant to support a Senior Executive. This is a unique opportunity to partner closely with a senior leader at a lean, entrepreneurial firm known for its sharp execution, collaborative...
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Executive Assistant
3 weeks ago
Palo Alto, United States Career Group Full timeExecutive Assistant to Co-Founder Location: Palo Alto (Hybrid)Our client, a rapidly expanding finance firm, is seeking a polished, dynamic, and highly proactive Executive Assistant to support a Senior Executive. This is a unique opportunity to partner closely with a senior leader at a lean, entrepreneurial firm known for its sharp execution, collaborative...
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Executive Assistant
4 weeks ago
Palo Alto, United States GondolaBio Full timeBase pay range $115,000.00/yr - $140,000.00/yr Company Background GondolaBio is a clinical-stage biopharmaceutical company focused on developing next-generation therapeutics for genetic diseases. Initially launched as BridgeBioX, a subsidiary of BridgeBio, GondolaBio secured $300M in private financing from external investors in 2024 and became an independent...
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Executive Assistant
2 weeks ago
Palo Alto, United States Gondolabio Full timeBase pay range $115,000.00/yr - $140,000.00/yr Company Background GondolaBio is a clinical-stage biopharmaceutical company focused on developing next-generation therapeutics for genetic diseases. Initially launched as BridgeBioX, a subsidiary of BridgeBio, GondolaBio secured $300M in private financing from external investors in 2024 and became an independent...
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Executive Assistant
2 weeks ago
Palo Alto, United States Career Group Full timeExecutive Assistant to Co-Founder Location: Palo Alto (Hybrid)Be one of the first applicants, read the complete overview of the role below, then send your application for consideration.Our client, a rapidly expanding finance firm, is seeking a polished, dynamic, and highly proactive Executive Assistant to support a Senior Executive. This is a unique...
